Real Responsibilities of Project Managers?

Too many businesses describe the responsibilities of a project manager along the lines of: “to deliver the project on time and within budget” – this is the goal of project management, not the responsibilities of a project manager. Neither, for example, does it do much to help those entering the profession to understand the fullness of the role (or the level of challenge they may be about to face).

If you agree with the above, here’s one suggestion: organisations, business schools and the like understand common causes of project failure. Often this includes things like: “lack of / poor planning”. Therefore, if for example, you believe in the value of planning, one line on the PMs responsibilities should focus on this, hopefully qualified by measurable ‘standards’ that the organisation expects to achieve in this or any other area.

The other issue that the opening statement does not help with is the managing effectively the expectations or even behaviours required of project managers. Being an effective project manager requires being willing to take responsibility – not for everything, but in the main for the success or otherwise of the project. Food for thought.

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For more resources, see the Library topic Project Management.

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Kevin Lonergan with Project Management Informed Solutions helps clients improve capability to deliver projects and programs, by providing process assets and skills transfer.

The Planning Study: (Part #2 of 3 – Preparation)

person-writing-down-a-sample-interview-questions-for-an-interviewee.

The first step in the planning study process is determining what it is that you want the study to accomplish.

Second is the creation of a list of those folks you’d like to interview – a list that can be as long as you’d like … as long as you’re realistic. No one goes on that list unless you have or can get access to that person.

The people you want to interview are those folks who can and will likely have an impact on your ability to successfully implement the programs, campaigns and/or activities that you’re considering.

Next is the creation of an extensive list of questions that relate to the NPO’s mission, programs, fundraising and what you want the study to accomplish. Questions must be designed/worded to avoid planting doubt as to the need for or likely success of any particular program or activity.

As it will not always be appropriate to run down the prepared list of questions with every interviewee, the interviewer must be able to “read people,” must be able to know when to forget the prepared questionnaire and just chat with Mr./Ms. Jones about the NPO’s issues and possible futures.

Sample interview questions might be:
* On a scale of 0-10, how would you rate the importance to you
(and to your family) of “this” aspect of the NPO’s mission?
* On a scale of 0-10, how would you rate the importance to you
(and to your family) of “this” program?
* What would it take to get you to want to be part of the leadership
for a major fundraising effort?
* What would it take to get you to want to be a major donor for
such an effort?
* What should we do to get other potential leaders/donors enthusiastic
about the project/activity we’re considering?
• When might be the best time to kick-off the program/campaign? Why?

For Part 3 – Planning Study – Part Three
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Have a question about starting or expanding your fundraising program? Email me at AskHank@Major-Capital-Giving.com. With over 30 years of counseling in major gifts, capital campaigns, bequest programs and the planning studies to precede these three, we’ll do our best to answer your question.

Ethics Practices that Could Have Prevented the Shirley Sherrod Debacle

Group of Persons Sitting in an office space

The morning before the brouhaha over Shirley Sherrod vomited out of Fox News to create a domino effect of shameful response, I happened to publish an analysis of journalistic ethics today in the form of an article telling non-journalists exactly how to fight back against unethical media. If the practices espoused in the article had been followed, a lot of innocent people, including Shirley Sherrod, could avoid being hurt in the court of public opinion.

I hope all readers of this blog find the “how to” piece useful, and please pass it on!

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc. , an international crisis management consultancy, and author of Keeping the Wolves at Bay – Media Training.]

Why it’s so Hard to get Safety Right – Part 2

Person in green vest holding an helmet

Today’s New York Times published another in a string of articles highlighting safety issues on the Deepwater Horizon rig at the heart of the Gulf of Mexico oil spill crisis.

A confidential survey of workers on the Deepwater Horizon in the weeks before the oil rig exploded showed that many of them were concerned about safety practices and feared reprisals if they reported mistakes or other problems.

In the survey, commissioned by the rig’s owner, Transocean, workers said that company plans were not carried out properly and that they “often saw unsafe behaviors on the rig.”

Some workers also voiced concerns about poor equipment reliability, “which they believed was as a result of drilling priorities taking precedence over planned maintenance,” according to the survey, one of two Transocean reports obtained by The New York Times.

“At nine years old, Deepwater Horizon has never been in dry dock,” one worker told investigators. “We can only work around so much.”

“Run it, break it, fix it,” another worker said. “That’s how they work.”

In reacting to the allegations, note how the company responded:

The spokesman, Lou Colasuonno, commenting on the 33-page report about workers’ safety concerns, noted that the Deepwater Horizon had seven consecutive years without a single lost-time incident or major environmental event.

This statement highlights the challenge organizations have in creating a true safety culture. What went on at Deepwater Horizon happens across thousands of job sites across the country on a daily basis. The difference here is that the consequences for failure were so great.

Making it through another day without incident is a misleading indicator of safety. Seven consecutive years without incident says little about the risk of what may happen tomorrow. More telling is the fear factor among the workers as to what are the real safety risks.

Ethics Risks

On the Deepwater Horizon the two primary ethics risk factors for safety seemed to be far outside normal limits: fear of reprisal and focus on the numbers vs. actual safety.

Fear of Reprisal –

As one worker wrote in the report;

“I’m petrified of dropping anything from heights not because I’m afraid of hurting anyone (the area is barriered off), but because I’m afraid of getting fired.”

Workers who feel intimidated not to report safety risks for fear of losing their jobs will think twice before saying anything that isn’t an immediate danger. However, on a ship as complex as the Deepwater Horizon, there are hundreds of systems and areas in which early signs of trouble are noticeable, but can be ignored on a daily basis without risk of immediate personal injury.

Bureaucracy –

The other issue that impacts safety is when the process of reporting incidents or near-misses becomes its own bureaucratic mess. Employees and managers become focused on the metrics, i.e. number of incidents, with the risk of losing sight of the underlying danger.

Investigators also said “nearly everyone” among the workers they interviewed believed that Transocean’s system for tracking health and safety issues on the rig was “counter productive.”

Many workers entered fake data to try to circumvent the system, known as See, Think, Act, Reinforce, Track — or Start. As a result, the company’s perception of safety on the rig was distorted, the report concluded.

Many managers are penalized for too many incident reports being filed, creating pressure on them and their workers to not report.

Real safety occurs when workers feel safe enough to report their concerns, and field managers do not feel disinclined to report because of negative consequences to their own career.

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David Gebler is the President of Skout Group, an advisory firm helping global companies manage ethics risks. Send your thoughts and feedback to dgebler@skoutgroup.com.

Online Reputation Management (ORM)

A young lady working with a laptop

Guest Post by Robert Stretch

Monitor Your Web Presence

Since anybody can publish anything online, protecting your brand is more critical than ever. One or two bad reviews wield more power than ever by influencing potential customers and colleagues.

Damage control in the form of (ORM) needs to be one of your top priorities. Online reputation management is monitoring your company’s web presence across the internet. It means watching competitors’ websites, keeping up to date on social media mentions, and monitoring what is said about you through the search engines.

What is ORM?

The gist of ORM is to keep negative content about you, your company and/or brand from popping up on the World Wide Web. Though it sounds tasking, ORM requires little time as long as it’s conducted routinely. To get started, follow a few easy steps to keep your online rep clean.

Think Like the Slanderers

People who want to ruin your reputation—such as disgruntled ex-employees or angry customers — may go to unthinkable lengths to do so. However, if you try to anticipate their moves, you give yourself an advantage. For example, it’s a good idea to buy domains similar to your primary one. But your slanderers might buy domains that defame you, such as johndoefails.com. Of course, if you buy these first, no one else can claim them.

Defend Yourself

ORM is just as much about creating new content as it is countering existing content. First, you need to discover complaints before you post a rebuttal. Start by creating a Google alert. An example for our company would be VA Mortgage Center.com complaint, and variations of that. Once you know where the content is, you may appropriately defend yourself. Getting loyal customers to write testimonials is a great strategy. There’s no harm in asking customers for their support via positive reviews on websites such as Yelp.

Stay Up To Date

Though that Google alert will help, it’s a search confined only to Google’s servers. Scavenging the rest of the information superhighway means manually searching certain terms on Yahoo!, Bing, AltaVista and Dogpile. Branch out, and try different phrases that include your name/brand/company.

Produce and Publish

Now that you know what you’re up against, it’s time to produce content. Blogs are a great, inexpensive method of publishing content. From there, you can share what you’ve done on social networking sites. Don’t get too carried away in your work by boasting excessively, but highlight some recent accomplishments.

Consider making your work a weekly or bi-monthly piece that covers everything you or your company has done. Remember, ORM is about proving that you’re a professional in your field and keeping that image squeaky clean.

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For more resources, see our Library topics Marketing and Social Networking.

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Guest Author Robert Stretch works in web development for VA Mortgage Center.com.

The Planning Study: (Part #1 of 3 — Almost Always The First Step)

prospective-donor-agreeing-to-support-in-a-fundraising-campaign.

Want to create a Major Gifts Program, a Bequest Program, a Special Event, a Recognition Program, a Capital Campaign ??

The most important information you’d want to have is whether your (prospective) constituents/donors will agree with what you want to do, and what would motivate those folks to want to support and/or participate in your activity.

The best way to get the best answers to those questions would be to ask. And, the best way to ask would be by means of a “Planning Study.”

That the “Study” is for “Planning” purposes suggests that you’ve not committed to taking a particular action and/or to creating a specific kind of program – even though you may have!!

When you ask someone to participate in this kind of “Study,” you are asking for their advice and saying that what you do (or don’t do) will be impacted by what they say (or don’t say).

Unlike the obsolete “feasibility study,” with all its “baggage,” a “Planning Study” asks in-depth questions about a broad range of subjects. Then, based on the study’s findings, an NPO will be able to proceed with programs/activities it knows will be supported by its constituents.

And, by the way, the reason the “Planning Study” is “almost always the first step” is because it is a strong means of cultivating the folks you hope will be your leaders and donors … when you do whatever it is that you’d like to do.

When you ask someone’s advice, they’re more likely to look upon you favorably … because you were smart enough to know to ask them ☺

To quote an old fundraising saying: “If you want advice, ask for money; if you want money, ask for advice.” And a “Planning Study” is a great way to ask for advice.

For Part 2 – Planning Study – Part Two

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Have a question about starting or expanding your fundraising program? Email me at AskHank@Major-Capital-Giving.com. With over 30 years of counseling in major gifts, capital campaigns, bequest programs and the planning studies to precede these three, we’ll do our best to answer your question.

I/O Psych link with Performance Improvement

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When I went back to college to get my BS and MS degrees, I was looking for something I would fit into. I choose psychology with a concentration on behavioral analysis. Then I was looking into MS programs, and social work seemed to be calling my name then I remembered a course in I/O Psych that I loved, so I talked to the professor of that class and fate fell into my lap, I was hooked on Training and Development and Performance Improvement.

The reason I love T/D and HPT are that we as professionals are helping improve performance, business prospects, the bottom line and most importantly and the marriage between behavioral psychology and HPT / T/D because when it comes right down to it, the changes and trainings we develop and deliver are basically behavioral changes. Even when there are environmental changes being made or the plant is being more ergonomically feasible and effective, there are behavioral changes taking place such as a behavior to do things differently and adjusting ones thought processes or even priorities are behavioral in nature.

I strongly urge people in the HPT and TD profession to examine behavioral psychology theories to help develop programs that are more effective and address the problems with personnel behaviors. I think that putting some behavioral psych techniques into our classroom trainings and change management programs will in the short and long terms improve performance and make the ROI of our programs improve.

This is just food for thought let me know what your thoughts and anything topics you’d like to have covered here.

Happy training and enjoy your summer…

Leigh

For more resources about training, see the Training library.

– Looking for an expert in training and development or human performance technology?
– Contact me: Leigh Dudley (Sassenach Training Services)  – Linkedin – 248-349-2881 or 248-277-2966
– Read my blog: Training and Development

Caring Enough to Confront

Work-colleagues-having-a-conversation-on-lateral-violence

You may have experienced toxic people in your work and aren’t sure how to deal with it. A coaching colleague of mine, Pat Farrell, works in this realm with nurses. I’ve known Pat for several years since we share a mission to support people working and living with passion and purpose. This week, I want to feature a newsletter article Pat wrote about her work with nurses and ‘lateral violence’ . Her ideas below apply to any one who experiences intimidation or bullying behaviors at work.

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I’ll bet you’ve heard “It’s just the way he is” or “Oh don’t mind her, she’s like that.” Lateral violence in the workplace is a term that may not be familiar to us but we know it when we see and feel it. Embarrassing. Belittling. Verbally abusive language. Gossip. Condescending speech. Familiar to anyone? Why do we let it go on? Why is this ok for us?

It takes courage to confront. Anger is not courageous. Ignoring bad behavior is not courageous – in fact, it feels just the opposite. The trick to confronting is caring about you and others. You have to care enough about restoring or maintaining a relationship to confront someone who has let you down, embarrassed you or made you the center of a ridicule or cruel joke. Confronting is NOT retaliation. It is not getting even. It’s about speaking the truth in love. Now that takes courage.

There are some simple guidelines to follow that will enable you to restore peace in the home or workplace. Are you speaking the truth in love when you confront a teammate in front of the staff? Your husband in front of his buddies? An essential rule of caring enough to confront is to speak to someone in private. Want to drive someone to anger or “silent violence”? Confront them in front of their colleagues, it works every time.

Are you concerned about preserving a relationship when you confront someone in the height of anger? You can’t confront any situation if you’re mad. Almost 3000 years ago, Solomon taught us “A patient man has great understanding, but a quick-tempered man displays folly”. (Proverbs 14:29) No wiser words. Wait. Take the time to regain your composure so that you can better understand a situation. Remember the objective is a peaceful environment and two angry people shouting in public can never accomplish this goal. (And sneering and glaring at each other will only escalate the problem.)

Be sure that when you are courageous and decide to care enough to confront – it’s for all the right reasons. Care enough about yourself, the other person, and your home or work to create a healing environment.

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For more resources, see our Library topic Spirituality in the Workplace.

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Pat Farrell is a nurse and a life coach. With 37 years of experience in a variety of healthcare settings, she brings a personal understanding to the efforts of improving HCAHPS scores and ending lateral violence within the nursing profession. Pat’s mission is, ” to help others find their path – their purpose – their mission. To have meaningful work brings an indescribable sense of peace and purpose.” pat@patfarrellcoach.com

Man Declared Dead too Soon

Someone dropping flowers on a tombstone

[This is a guest post by Dave Statter, who recently retired from the broadcast news business and now consults to public safety agencies on media matters. It provides readers with several excellent lessons about crisis management.]

When PGFD paramedics misidentified flesh eating bacteria and related signs as decomposition following death (despite a Glenarden, Maryland man still being alive), the department handled the bad news in text book fashion. Rather than wait for those pesky reporters to uncover the mistake, Chief Spokesman Mark Brady was proactive. Brady sent out a press release before there was a leak and told the story himself. The initial coverage had little shelf life and disappeared from the news rather quickly. A good lesson and reminder for all of us about a story that had the potential to linger for days.

But here’s another lesson. Candor in your efforts to get the bad news out and over with doesn’t necessarily mean you can completely control the message. Now, almost four months later the story has surfaced again because the daughter of the man (who really died the next day) says she wants an apology from the medics who made the error. Click here to watch the latest story and here to read it.

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For more resources, see the Free Management Library topic: Crisis Management
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Coaching Tool – Relationship Mapping to Strengthen Relationships

Three work colleagues sitting together in an office space

The strength of your relationships is critical to your professional success. My coaching clients find value in Relationship Maps, a tool to help them cultivate and enhance important relationships. The Relationship Map serves as a dynamic visual representation to assess relationship gaps.

You can create your map by placing your name in a box in the middle of a blank sheet of paper. Add boxes around yours and label them with the names of people, companies, customers, vendors, associations, etc. that that are important to your success. These could be people or entities that you do not know yet but should be part of your circle of influence. Draw straight line links between yourself and the person/entity to represent your relationship with them.

Ask yourself the following questions:

  • What do I need to do to start relationships that are important but not yet in place?
  • What do I need to do to strengthen existing relationships?
  • Are expectations clear between us?
  • How will I benefit from them and how will they benefit from me?

For more resources, see the Library topic Personal and Professional Coaching.