Moving Up In The Non-Profit World

A-person-moving-up-an-escalator-rising-new-heights

career stages climbing ladder of successHow do you manage your career when you work for a non profit or community organization?

That was a question asked of me during a recent presentation at a conference for community health care professionals. No matter if you work in human services or business services, one thing is for sure…your career is your responsibility. Yes, of course your manager should have your best interests in mind, but your professional development is not at the top of his or her daily to-do list. It should be on the top of yours.

Here are 7 key strategies for moving up in the non profit world.

1. Develop strong competence in your specialty.
You need substance. Produce outstanding results that add major value in one of the big areas of your organization. Do it on time, under budget, and without a big hassle.

2. Build a web of contacts throughout your organization.
It’s difficult to survive on skills alone — you need a network of allies who know and appreciate your value. Join committees and task forces so that you can show your capabilities and make yourself known.

3. Listen to the talk around the water-cooler.
Most of it is gossip, but you’ll learn a lot about the politics in your organization. Focus your attention not so much on what gets said, but rather how it gets said.

4. Move in the direction the organization is going.
When change occurs, your energy is better spent on trying new things, not putting extra effort into old ways. Most of all, don’t waste time complaining about the change.

5. Develop broad management expertise.
Professionals, no matter what your expertise, will be of greater value if they develop a broad base of practical management skills including budgeting, grant writing supervision. Therefore, you will more likely be chosen for greater leadership responsibility.

6. Reorder your work priorities.
Meet the needs of your boss first, then co-workers and your personal ones last.. Treat them like customers. People may not always notice what you do for them, but they are well aware of what you don’t do. That means balancing the various demands on your time selectively.

7. Seek out a mentor and others who can help you.
You need people who will help you understand how they managed their careers so that you can learn how to manage yours. Also, find a coach who can build your skills and help develop your long term career strategy. The use of coaches has been commonplace in the business sector for many years and the practice has taken hold in nonprofit world.

Career Success Tip

It’s okay to have personal career goals and be ambitious in the non profit world. It doesn’t mean you have to climb over people but it does mean you have to have confidence, assertiveness, and of course integrity.

Do you want to develop Career Smarts?

Deleting Names From Your Mailing/Solicitation List

Business-colleagues-evaluating-their-solicitors-grantors-list

On a listserve in which I used to participate, someone posted the following:
<< We plan to write to donors who have not contributed in the last few years and ask if they would like to remain on our list…. >>

My Response:

Those folks must have had some reason for giving to you in the first place. To ask if they want to be removed from the list serves no one’s purposes — unless it’s someone whose focus is on the list, and not on the purpose of the list.

Ask them what you need to do to get them to give again, or what you did to make them stop — I assume you can come up with better wording than this.

Give them a reason to want to write that check – motivation is about getting them to want to do what you want them to do….

Asking people if they want to remain on your list is to not address the real question — if they are interested in the pursuit of your mission.

Try to find out if you’ve been communicating adequately with them – ask them what further information they’d like you to provide. Don’t just treat them as (non-productive) names on a list.

Never ask prior donors if they want to be removed from your list, some of them might say, “Yes.” Prior donors are a resource you want to conserve.

Approach the question from the perspective of “what would make those prior donors rediscover the romance?” — rather than asking if they want a “divorce.”

Be creative in giving them opportunities to show that they still support you and your mission, forget about asking them if they want to be removed from your list.

In addition to the above, send your mailing with “Address Correction Requested” – that way you can remove from your list people who are actually not getting your mail or you can get the new address of a donor that may have moved.
=-=-=-=-=-=-=-=-=-=-=-=-=-=

Have a comment or a question about starting, evaluating or expanding your fundraising program?
Contact Hank Lewis. With over 30 years of counseling in major gifts, capital campaigns, bequest programs and the planning studies to precede these three, he’ll be pleased to answer your questions.

=-=-=-=-=-=-=-=-=-=-=-=-=-=
From the next posting (this Thursday), until after Labor Day, the Fundraising Blog will post only once each week. We will resume the twice weekly postings in September. Enjoy your summer. ….Hank, Natalie, Jayme, Lynn, Rick & Bill

Are You a Crisis Manager?

colleagues-arguing-on-who-to-blame-for-an-error-at-work

Three traits identify outstanding leaders

It’s accepted that there are many different effective leadership styles, but are there certain traits that tie top performers together? Executive search consultant Justin Menkes thinks so, and he’s got evidence to support his theory.

A quote, from Fortune.com:

Menkes’ book is based on his work with corporate boards as they evaluate, test and consider who to hire or promote as their next CEO. Menkes, who is a consultant with executive search firm Spencer Stuart, gathered evaluations of 150 CEO candidates to isolate the behaviors that the top-performing quartile exhibited and the bottom quartile lacked. After five years of research, he found three key consistent characteristics that the best leaders display:

  1. Realistic optimism. The exceptional leaders demonstrated an ability to understand the actual circumstances of a crisis and see a chance to excel. Managers must “have a passion for confronting reality,” Menkes writes in his book, referring to a pragmatic mindset. “You have to show you’re staring into the sun with them; you’re aware of the risks,” he says.
  2. Finding order in chaos. This combines calmness, clarity of thought and a drive to fix the situation. It requires practice to stay clear-eyed and fearless when the world is tipping. It also requires zeal to solve a puzzle by engaging your staff.
  3. Subservience to purpose or corporate goals. This commitment to the higher calling or the greater good can make a huge difference. Effective leaders channel staffers’ “intense reactions to recurring setbacks in a way that constructively keeps the organization moving forward,” Menkes writes in his book. By encouraging a team to come together around some important goal, it cultivates tenacity and encourages collaboration.

Because of the fact that an organization’s leaders are, by nature, at the forefront of any crisis management efforts, I very much liked the quote that said managers must “have a passion for confronting reality.” Some of the most damaging corporate incidents in memory (BP is a prime example) have been a direct result of leadership that refused to face up to and admit reality, without which it’s impossible diffuse or resolve difficult situations.

——————————-
For more resources, see the Free Management Library topic: Crisis Management
——————————-

[Jonathan Bernstein is president of Bernstein Crisis Management, Inc. , an international crisis management consultancy, and author of Keeping the Wolves at Bay – Media Training.]

Lessons from a Kung Fu Panda

kunfu-panda-movie-image

A couple of weeks ago I saw Kung Fu Panda 2. Having enjoyed the first Kung Fu Panda movie as a light children’s movie, I was surprised by the depth of the messages in the sequel. Though still a nice children’s movie, I walked away with several key ideas that are worth remembering.

Just to give a short summary of the movie, the main character is a large Panda named Po, who was raised by a goose (only in movies can this happen!). The panda is devoted to his ‘father’, a goose that runs a Chinese noodle restaurant. In the first movie we see how the Panda becomes a Dragon Warrior and in the sequel he continues to use his Kung Fu prowess, with 5 other Kung Fu masters, all different animals. In Kung Fu 2 Po learns that the goose is not his real father (shock!) and sets out to find out who his real father is. Of course the journey takes him far from home and he has to risk everything to face the mean opponent who killed the Panda clan years earlier.

Many mythic hero stories have the hero venture far from home to face a life threatening ordeal and an evil opponent to battle in the classic good vs. evil story line. Most heros have been abandoned or lost their parents when they were young (think Harry Potter). And in all these classic tales the hero must face his/her own inner demons to find his/her real powers and inner strength to defeat the opponent.

Let’s see how this story can provide lessons for your work. A major lesson in these hero stories is that our victory isn’t over an outside other entity, not from a spiritual sense. The ‘enemy’ is merely a prop or actor for the story line. No, it is a victory over our own inner dragons that is the real story. It is an inner quest to discover your true destiny, your inner strength, and connect with the Source of your being.

Think of the last time you had a boss, co-worker, client, or stakeholder who you really disliked. This person was at least a thorn in your side, if not made your life miserable. Who (what) is the real enemy here? Is it the other person, or is it your own ego, pride, hatred, fear, doubt, insecurities? Once you master your own inner dragons- hate, pride, insecurity, then no one can be your nemesis. As Peter Calhoun says, “An enlightened being has no castle walls to defend.”

The Panda learns an important herioc lesson from his mentor, Master Shifu, (I’m not sure what type of animal he is but think Obi-Wan Kenobi or Dumbledore). This lesson is to still the mind (or in a similar vein, think of Luke Skywalker’s training to Let the Force Be With You). With a still mind, connecting to your Source, inner peace and clarity prevail. From here intuition, guidance, and your inner wisdom can emerge. This inner peace conquers doubts, worries, distractions, and obstacles by having them flow effortless around you. When the panda learns how to allow the rain drop to fall on him without breaking his concentration and inner peace, he uses the same practice to deflect the barbs and arrows (and cannon balls) that are shot at him.

Again, let’s look at your workplace. Do you let everyone’s petty comments, judgments, grudges, insults annoy you and distract you from your work? Can you learn to let these go, in one ear and out the other, without staying attached or connected to the power and negative energy of them? When you learn to let others have their opinions and judgments, saying what they will without it disturbing your inner peace and concentration, you’ll learn the way of the Tao.

The last lesson is a particularly good reminder even if you aren’t on a hero’s journey. Your history doesn’t determine your future. No matter what your background is, you now choose who you want to be and become. Even with the best schooling or family upbringing, success isn’t guaranteed. Nor is the worst family or school a set-up for failure. How you live your life, with what you have in front of you now, is what counts.

So at work, even if you don’t have all the resources at your fingertips, or the training you need, or the extra support you’d like to have, how can you navigate your way through to achieve your goals? What’s been put on your desk today is your challenge and your future. How will you respond to that challenge? Will you take on a ‘poor-pity me’ role or will you step into your power and do what is yours now to do? How are your unique talents and gifts being called upon today in the work you are doing?

Lessons from the Kung Fu Panda- Summary

1. Once you master your inner dragons, no one can threaten you

2. Once you find inner peace, nothing can distract you from the work you are called to do

3. When you understand your history doesn’t determine your future, you choose how you use your gifts and talents to fulfill your destiny (or at least complete what’s on your desk)

********************

For more resources, see our Library topic Spirituality in the Workplace.

——————

Linda is an author, speaker, coach, and consultant. Go to her website www.lindajferguson.com to read more about her work, view video clips of her talks, and find out more about her book “Path for Greatness: Spirituality at Work” The paperback version is available on Amazon. NOW NEW!!! the pdf version of Path for Greatness is available for download from her website. ALSO, Linda’s new book, “Staying Grounded in Shifting Sand” is now available on her website.

Risky Business

As a general rule, project teams will agree with the idea that Risk Analysis makes for a better project. It gives the team visibility of worrisome items, a forum to prioritize them, and some time to react before the risk materializes. So why don’t more project managers incorporate Risk Analysis regularly in their project’s governance?

Oftentimes, the response I hear is ‘lack of time’. A colleague said to me recently: “We already have such limited time to meet as a team, that when we do come together, we have to stay with tactical moves”. Certainly a valid point. But we can streamline as much as possible the Risk Analysis exercise, and incorporate it at the end of a regular Status Meeting once every few weeks (how many weeks will vary — different projects have different risk content). Once done, Risk Analysis might avert problems that would have caused many hours of these “tactical moves” to resolve later.

Here’s how the exercise goes:

• If Risk Analysis has never been done, bring a list of “Risk Categories” to the team meeting (such as organization, technology, infrastructure, subcontractors, logistics, client finances, etc). Of course, categories can be added once at the meeting. And if a Risk Log already exists, bring that to start the discussion.

• Ask the team members: “What are your worries?” regarding these categories. Worries are equivalent to risks. This is your initial list of Risk Events.

• Vote on this list of Risk Events, both in terms of likelihood of each one happening and impact, if the event were to happen. The quickest scale I have found is assigning values of ‘low’, ‘medium’ or ‘high’. So each Risk Event ends up with two scores: one for likelihood, one for impact.

• Write down in a Risk Log only the events that were considered ‘High’ in likelihood and ‘High’ in impact. As a team, decide what would be the best response from the project: a mitigation? a way to avoid it?

• Finally, like action items, each one of these risks is assigned a person in the team to monitor it. So if the risk looks about to happen, this person can alert others and the agreed response would be put in place.

Again, a few weeks later (four? six? eight?), depending on whether the project environment is more stable or more uncertain, we can repeat the exercise at the end of a regularly scheduled Status Meeting.

So go take care of that “Risky Business” in your project and, in the process, look more professional to your Executive sponsor.

—————————

For more resources, see the Library topic Project Management.

—————————

10 Tips to Communicate Messages Effectively

A-woman-interviewed-by-a-panel-in-an-office-

How skilled are you at communicating messages to others? Effective communication is one of the keys to success. Here are some tips that you will find useful to communicate messages more effectively.

1. Notice your impact when speaking/delivering the message – what is going on with the other person? Watch for their nonverbal cues of disinterest or lack of understanding so you can adjust your delivery.

2. Who do you know that is an effective communicator? Study their approach and learn from them.

3. Seek feedback on your communication abilities from a friend or trusted peer.

4. Use vocal variety, such as volume, pitch and pace to emphasize your major point. It is easier for your listener to understand when your voice varies.

5. Avoid rambling – outline in your mind (or on paper) what you are going to say before you speak. Be succinct and concise.

6. Ask the listener to summarize what you said. Explain that this will help you to know if you communicated clearly.

7. Listen to the other person’s thoughts – reasonable people don’t need to get their way, they just need to be heard.

8. Set a limit on the number of times you voice your position when delivering a message.

9. Watch your nonverbals – are you using appropriate gestures and body language?

10. When disagreeing with someone, summarize what you think their position is before responding with your point of view. Avoid jumping in to respond without making sure you understand their message.

For more resources, see the Library topic Personal and Professional Coaching.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Pam Solberg-Tapper MHSA, PCC – I spark entrepreneurial business leaders to set strategy, take action, and get results. How can I help you? Contact me at CoachPam@cpinternet.com ~ Linkedin ~ 218-340-3330

How to Generate More Leads

Growth graph concept on a laptop

You only need one lead to make a sale, says common wisdom. However, your chances of selling increase with more leads.

So, how do you generate more leads?

1. Offer compelling products and services for your customers.

2. Be compelling. Approach prospects with a view to helping, rather than making a sale. Show your enthusiasm, smarts and ingenuity.

3. Be in the information your prospects review before buying. Know how your customer buys through market research.

4. Spend time building relationships with your target market. Understand where your target market is, gathers information – and be there to help them out. Speaking, writing, helping with associations are some ideas.

5. Market on the internet. Have a website. Get on Facebook, Twitter — if your customers will be there.

6. Give customers a chance to try out the product or service. A free trial. View it on video. Whatever works for the product or service.

7. Monitor where your leads come from, and keep doing what works!

For more resources, see the Library topic Business Development.

—————————————–

Tove Rasmussen, of Partners Creating Wealth, offers business expertise worldwide to help organizations grow, and disadvantaged regions thrive.

Photo credit: Billy Bob Bain

E.coli Crisis

employees-having-a-board-meeting

Low marks for Germany in crisis management case

Europe has been struggling with a virulent E.coli outbreak which appears to have originated and is most severe in Germany. With accusations flying back and forth between several countries during the initial stages, crisis management was slow to get started, and less than effective once it did, as the opinions of the populace show. A quote, from a Reuters article:

In a survey of 1,003 people by pollsters Forsa, 58 percent of respondents considered Berlin’s crisis management in what is the deadliest outbreak of the bacteria in modern history as less than satisfactory or poor.

Only 31 percent of those surveyed were satisfied with the government’s information policy during the outbreak, according to the poll, published by Stern magazine.

More than 3,200 people have so far been taken ill with the E.coli strain, about a quarter of them developing a complication called haemolytic uraemic syndrome, which affects the blood, kidneys and nervous system.

Poll results are always ugly in the midst of crises, but when an outbreak continues to expand after the cause has been discovered, clearly the opinion that the government’s information policy was weak is well-founded. One of government’s primary roles is to disseminate information to the public, so there’s no excuse for not having a crisis management policy in place and ready for action.

——————————-
For more resources, see the Free Management Library topic: Crisis Management
——————————-

[Jonathan Bernstein is president of Bernstein Crisis Management, Inc. , an international crisis management consultancy, and author of Keeping the Wolves at Bay – Media Training.]

Are Corporate Universities the Answer?

A-business-manager-standing-in-his-office-smiling-to-the-camera.

In any discussion of educating or training our young, we must talk about both education and training. We want our managers, and certainly our CEOs, COOs, CFOs, CTOs, and quite a few others to have impressive degrees and from impressive institutions of higher learning. The levels have changed over the years. A long time ago, a college-educated man was rare, and he could rise to the top of the corporate ladder. It mattered what school. Then it was ratcheted up a notch so the higher-ups had masters degrees, then MBAs, and then later they had to be from the prestigious business colleges as well–with the MBA.

The chief complaint: our institutions of higher learning were simply not putting out the graduates capable of going into a company and being ready to go to work. Hence, the development of the means of which to take those new employees and train them in the company or industry-specific areas.

That’s not to say those requirements weren’t needed as the world became a more complicated place. As business became more worldly, it took a sophistication requiring well-educated individuals who could operate in the broader context; however, business is still “nuts and bolt”s so it had to develop requirements separate from those at other levels where education wasn’t enough to get you in the door; you needed special skills besides–and experience. As everyone focused on getting the education to get the degrees that opened doors, someone had to say, “who’s going to do the work.” Who is going to be the backbone of the company.” Mr. Ivy League School? Mr. Premiere Business Institution? Mr. Prestigious Law School? And, to attack that glass ceiling, the ladies had to do the same and more.

Still, discussions in the community are centered around how to attract qualified workers to do the work-work. Can’t find them here, some companies go overseas, where workers are cheaper and are willing to learn your business and will pay for the opportunity. Oops! You go where you can find qualified workers or you don’t grow or succeed. Workers overseas don’t often have the options of the right schools to get them in the door. Next best thing: corporate universities. Can we develop our home-grown workers? We’d like to. For the right price.

No one was saying forget higher education and concentrate on the practical, but it would have made the job of finding workers easier if someone could walk in off the street and immediately go to work. Granted there are some sharp individuals who can do that, but only in very remote instances.

Of course, if they could all walk off the campus and go to work, where would we trainers be?

Make it specific to the company’s needs and ta-da!–a corporate university. Apparently they work. Look around any industrial area and you’ll find institutions of higher training, better known as Corporate Universities.

So, now that we have education and are willing to take only a certain level of a job because we have that education, what now?

David Baucus and Melissa Baucus authored a piece, titled The Changing Shape of Corporate Universities. The gist of the article is how the e-learning and corporate universities we know today grew out of the technological innovation that came several years back. They say that there is no doubt that the e-learning industry–a part of that technological innovation–contributed to the growth of corporate universities. Both authors have the education to tell us this authoritatively. Check their website and bios to be sure.

“Early in the evolution of the industry, corporate universities represented a reasonable deployment of learning technologies. They enabled companies to deliver the right content to target markets (e.g., employees, partners, and customers) and to reduce training costs by substituting technology for labor.”

Many years ago before the article above was written and when I was teaching at a small proprietary college in Virginia, I remember sitting on a committee looking at the direct education and placement of students in the workplace. The committee was made up of educators, trainers, business, corporate and community leaders all looking at what education could do in the world of work. The little guys can’t afford to create a corporate university. No longer were we talking about the value of general education, but how we could mold future workers, managers, and leaders of the business and corporate world. Education alone wasn’t the answer.

No longer were we talking about the value of general education, but how we could mold future workers, managers, and leaders of the business and corporate world. Education alone wasn’t the answer.

The chief complaint: our institutions of higher learning were simply not putting out the graduates capable of going into a company and being ready to go to work. Hence, the development of the means of which to take those new employees and train them in the company or industry-specific areas.

Bring in the trainers and the technology. Make it specific to the company’s needs and ta-da!–a corporate university. Of course, it’s not that simple, but apparently they work. Look around any industrial area and you’ll find institutions of higher training, better known as Corporate Universities. McDonald’s Hamburger University, Motorola University, Boeing University, TD Bank University, Pfizer University, Trump Institute–to name a few. Some are well-established, and some are new to the scene. Look around your own neighborhood. Pretty much any large corporation will have one. In 1997, there were around 400 in existence in the U.S.; today that number in the thousands changes daily, and they are also worldwide. Like it or not, they will soon eclipse regular institutions of higher learning in number.

Technological innovation wasn’t responsible for it alone. We grew up and we grew wide. We became international. We can communicate and operate around the world without leaving out desks. It’s a good thing we can concentrate what we know about the company in one place; however, we should probably do it with an eye toward broadening our awareness of other companies and what they do and how they differ. Mergers are commonplace. Companies don’t just change names; they change focus; they expand.

Training programs should expand or at least be expandable. (Trainers everywhere are rejoicing, and not just those who work for a corporate university.) There are joint university and corporate university projects in all areas of the business and corporate world. There are corporate universities within traditional universities. There are universities that exist only online. Not the correspondence schools or diploma mills of the past, but the basic idea of long distance learning–only bigger, and hopefully improved. As the educators mulled over the problems of putting graduates directly in the workplace, I suspect they weren’t sitting on their hands either; this is bigger than business alone. It’s our economy, our very lives at stake. Our GNP and the stability of our currency in the world economy. We are dominoes in this affecting economies internationally. If those dots are eyes, they need to be wide open.

Just my thoughts on corporate universities and the world. Broad topic. What are your thoughts? For more of my hopefully not-so-crazy thoughts, check out my website. I have more to say on training, on communication, on performance, and even on theatre arts, but I can only be in one place at one time.

For more resources about training, see the Training library.

By the my way, my next post will be a little different, but certainly affects all trainers. What if can do as others say I can with training your company? Any good making that pitch? Next time. Meanwhile, next time. Serious with a playful streak. For a look at the human side of training from my Cave Man perspective, please check out my book, The Cave Man Guide to Training and Development. Happy training.

Online Giving: Audit Your Own Website (Part 1)

A-business-auditor-reviewing-their-online-donation-process

While billions of dollars are donated online annually, your nonprofit is probably not getting its fair share. And that’s probably because your own website is getting in the way.

We have recently made online gifts “secretly” to over 80 nonprofit organizations with some surprising results, which we’ll be talking about in this and future issues.

Reviewing your online donation process is the first step in improving your results.

1. Can web visitors find the donation page?
You need an obvious, easy-to-find link on every page. “Obvious” means it has to be where people look when they scan a web page: across the top navigation or down the left hand side. Anywhere else on the page is not as good.

“Easy to find” means it stands out from all of the other navigation links. If you only have five navigation choices on your menu, then people can find it just by scanning. If you have more than five, make the “donate now” link stand out in a different color or size.

The link should say “Donate Now,” not something vague like “ways to help” or “support us.” Having a text link in the top navigation, and a bold graphic button elsewhere on the page, is even better. Less than 25% of the websites we studied had an obvious and easy to find link to the donation form even on their home page.

2. Once they find the link, do they go straight to the donation page?
Far too many organizations take someone who’s ready to give on a detour, displaying page after page of opportunities to give appreciated assets, to make planned gifts, etc.

Finding the “donate online” link on these pages often isn’t easy. The ideal “donate now” link on the home page takes a potential donor directly to the donation form. Yet less than one-third of all sites we studied brought us directly to a donation form. The rest had an intermediate page; some had two or even three intermediate pages!

3. How complicated is your form to complete?
Once people get to your form, it should be straightforward and easy to fill out. The best format, according to testing we’ve done, is to first invite the donor to specify a gift amount, and if you have options for different funds, determine how the gift is to be applied right away.

=-=-=-=-=-=-=-=-=-=-=-=-=-=
Watch for Part 2: ” Hints on How to Make Giving To You A Lot Easier”
=-=-=-=-=-=-=-=-=-=-=-=-=-=
Questions about the online giving process? Or, how to improve your results? Ask Me.
=-=-=-=-=-=-=-=-=-=-=-=-=-=

Rick Christ has been helping nonprofit organizations use the internet for fundraising, communications and advocacy since 2009, and has been a frequent writer on the subject. He delights in your questions and arguments. Please contact him at: RChrist@Amergent.com or at his LinkedIn Page