Training the “Educated” Consumer

Person holding a small grocery cart
mobile-phones
It’s not just cell phones and texting that has made for more strangers…

Do we educate the consumer or train those who do, or should that even be the case? Now, the rest of this article is commentary and reaction to that question, hopefully to give us all something to think about.

Anything you buy today you need to research on the internet and still you could buy an inferior product, but once it’s in your home, you still have to install it (obviously something technical), you have an army of “blogs, forums, FAQs, and expert communities” all ready and willing to help with sage advice.

Not only is the public in need of this army, but so are the companies, making these products and taking advantage to cut back on their support resources. Who wins? Surely not the public except out of necessity. I think this is an accurate picture of the way customer service is today. My question is: does it have to be?

Face to face customer service may be coming a thing of the past, but should it? When it does, we stop communicating and we stop caring about each other. More and more people become strangers.

The “educated” consumer? We are so “educated” that we have to research the quality of products by looking at consumer reviews before we buy them. Call me a old fashioned, but I’d like to think a product will last a reasonable amount of time and I shouldn’t have to buy an extended warranty to get enough life out of a product. Those blogs and forums, FAQs and expert communities that were mentioned, I believe, were the public’s answer to poor customer service, especially in this computer age of complex electronic products.

Customers were tired of calling the companies involved and not getting a satisfactory response. And, now companies are taking advantage. I get my answers there as well. I have always found it interesting that an employee of the company finds his or her way on the blog or forum and provides a solution or says the solution is coming out next month.

The problem is bigger than just customer service. The manner in how we deal with others has been affected as well. It’s not just cell phones and texting that has made us more strangers. The workers on the receiving end, even the retail end, are developing an attitude of “if you don’t like it or it doesn’t work, bring it back.”

Smiling Cashier
The workers on the receiving end, even the retail end, are developing an attitude of “if you don’t like it or it doesn’t work, bring it back.”

Most of us don’t remember when companies that made the products and the retailers who sold their products used to stand behind their products. That meant we trusted one another and we communicated so well we knew one another. Strange that a society that’s becoming overpopulated is becoming a society of strangers.

I was watching my fifteen-year-old son, Aidan, today as he helped me out on the computer. Nothing major I thought. I wanted to compress some audio files. I’ll play the part of a bragging parent today. For him it was child’s play, literally. He whipped out his laptop, pecked away, found a few free sites, and over-solved my problem (if that’s possible), and provided me with two linked podcast sites. I was amazed and commented that he really had found his calling, and he looked at me and frowned, “Dad, that’s way too easy. Kidstuff. You’ve got to be kidding.”

I wasn’t kidding. Here’s the part that matters to us. Do you know what’s hard for him? Talking to a stranger, or even someone he knows socially unless video games are involved. We hosted a German exchange student, Max, at the house. We expected Aidan and Max would be talking up a storm. Nope. Not in German anyway, which they both spoke. However, they both spoke the language of video games better.

Aidan is super bright–like genius bright, and at 15 he’s already into college-level physics, philosophy and the humanities. So, caring about society and people should be pretty high on his list. Is he shy? Is he a nerd.? You could say that. He prides himself on it. In fact, he’s a lot retro. He’s also sensitive for a boy his age. But all this has to do with isolation from a real lack of face-to-face communication, not shyness. We love it when he has an opportunity to be involved face-to-face.

It’s the same as the counter person or retail person who conducts business without caring what the customer thinks because that person doesn’t really exist in their world. Aidan doesn’t want any part of the world unless he creates it and I don’t think he’s alone. Don’t get me wrong. He’s a great kid, but he’s like so many others who are accepting the way things are. It’s not a phase we are going through. The devices will only get smaller, more complex and devious.

When I lived in Tokyo for a while, as crowded as it was (and still is), people lived in their own little space rarely recognizing their neighbors. People walk with their heads down in a perpetual bow. We are learning that here, too, while we keep our noses buried in our devices. Friends walk by and we text them. My daughter has two friends with her in the back seat. Silence except for clicking. How rude she is I’m thinking. I don’t know which is worse. The noise of three excited teenagers or the lack of social skills. Turns out they were talking to each other the whole time. Via text!

Our new toys and technology may have made the world more efficient in some ways, but some interactions in society still need a personal touch.

A good cook still checks on his or her food occasionally, never leaving anything to chance, or kitchen timers and unequal oven temperatures.

Hopefully, the holidays bring everyone together happily to socialize. Aidan was not so happy being dragged off for dessert at a friends house and stayed buried in a handheld video game for a time, but for the last hour, I think I saw it sitting on the sofa alone and he was sitting another room with people.

All is not lost. We have to keep reminding people to keep holding their heads up. For the most part, we are not a bowing culture. Not that there is anything wrong with that in itself–unless it is caused by oblivion–like that of an ostrich with its head buried in the sand or us with our heads buried in our devices.

Happy Socializing…er Training.

For more resources about training, see the Training library.

As the Host of the Blog site, I ask that you take a look at my new blog that focuses on other topics than training. My training/speech blog is still out there, but I’m letting it die in cyberspace. My best selling e-book, The Cave Man Guide to Training and Development is out. I need to tell you that I know Cave Man is not spelled that way and that is on purpose. The Cave is where we work, play and live. Read the book and you’ll get it. I hope to have two more following it soon.

My futuristic e-novel, Harry’s Reality, is a look at what happens when society gives up control of the mismanaged dying planet to an evolving artificial intelligence. It is also available at any bookstore that sells e-books for direct downloads to your ereader, and directly through Smashwords. By the way on my blog site you’ll find clips from the novel as well as discussions.

Buffer Puts on a Clinic in Crisis Management After Hack

Group f people discussing to find solution to a crisis

This is how you do crisis management right

Buffer, the popular social media sharing service beloved by power users and community managers, put on a clinic in crisis management after its service was hacked October 26th. Shortly after some Buffer users began to see spam posts go out from Twitter and Facebook profiles connected to the service, the techs at Buffer decided to pull the plug on posting, hiding Facebook posts made by the app and disconnecting Twitter accounts altogether.

Knowing stakeholders would be concerned and clamoring for information, the Buffer team started blasting out updates via its blog, email, Twitter account and Facebook page.

Here’s the mail we received within minutes of hearing about the problem:

Hi there,

I wanted to get in touch to apologize for the awful experience we’ve caused many of you on your weekend. Buffer was hacked around 1 hour ago, and many of you may have experienced spam posts sent from you via Buffer. I can only understand how angry and disappointed you must be right now.

Not everyone who has signed up for Buffer has been affected, but you may want to check on your accounts. We’re working hard to fix this problem right now and we’re expecting to have everything back to normal shortly.

We’re posting continual updates on the Buffer Facebook page and the Buffer Twitter page to keep you in the loop on everything.

The best steps for you to take right now and important information for you:

  • Remove any postings from your Facebook page or Twitter page that look like spam
  • Keep an eye on Buffer’s Twitter page and Facebook page
  • Your Buffer passwords are not affected
  • No billing or payment information was affected or exposed
  • All Facebook posts sent via Buffer have been temporarily hidden and will reappear once we’ve resolved this situation

I am incredibly sorry this has happened and affected you and your company. We’re working around the clock right now to get this resolved and we’ll continue to post updates on Facebook and Twitter.

If you have any questions at all, please respond to this email. Understandably, a lot of people have emailed us, so we might take a short while to get back to everyone, but we will respond to every single email.

– Joel and the Buffer team

Sincere apology that kept tone in line with Buffer’s typical casual attitude, check. Quick, simple presentation of the most important information, including what we needed to do ASAP, check. Showing of compassion? Check. Option to interact? Check again.

As you can see from Buffer’s Facebook page, the company was even more active in communication there, releasing a constant stream of info for stakeholders, media, and whoever else wanted to know.

We’ll leave the technical explanation for others, but in short Buffer patched up the security problem and was up and fully functional by mid-day Sunday. The Buffer team wasn’t content to simply start back up again though, they made certain users were aware of what happened, and that they wouldn’t encounter frustration getting their accounts back in order. Here’s their followup email:

Hi there,

I wanted to follow up with you after yesterday’s hacking incident. For many of you this has seriously disrupted your weekend – I’m sorry we caused that awful experience. The Buffer team has been working around the clock and I’m glad to say we’re back up and running. We have also spent all of today adding several security measures.

There’s one key step to using Buffer again: You will have to reconnect all your Twitter accounts, even if you’ve already done so. Go to the Buffer web dashboard to reconnect.

  • Other important things for you to know:
  • Reconnecting won’t work in mobile apps, all Twitter accounts will have to be reconnected on the web dashboard.
  • Your Facebook posting will have resumed normally, there is nothing you need to do.
  • Signing in with or connecting a new Twitter account in the iPhone app won’t work until our new update is approved by Apple.

I want to apologize again and say that I’m incredibly sorry this has affected you and in many cases also your company. We’ve written a blog post with ongoing updates as we uncover the full details.

What is left for us right now is to complete our technical analysis and take further security measures. We will follow up with another update on this soon.

I want to invite you again to hit reply to this email or post a comment on our blog post. We will be sure to respond to you as fast as we can.

– Joel and the Buffer team

Nailed once again, and, as with other communications, this information was echoed across Buffer’s social media channels.

With high-profile hackings becoming a regular occurrence, other organizations could do much worse than to directly copy Buffer’s approach. Keep the information flowing, fix the hole quickly, and let your stakeholders know you’re aware of their frustration. That’s how you do crisis management when you’ve been hacked.

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For more resources, see the Free Management Library topic: Crisis Management
——————————-

[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is Social Media Manager for the firm, and also editor of its newsletter, Crisis Manager]

Don’t Get Caught By the Peter Principle

Colleagues shaking hands in an office

A reader asked for leadership advice on this situation.

“A new position, which will be a promotion, has just opened up in my business unit. It sounds very exciting even though I haven’t had much experience in that kind of responsibility. But I have a good track record and colleagues are urging me to go for it. I think I’m bright enough to take it on but I’m wondering is it too big a risk?”

Related: Taking Risks

The Peter Principle
It states that “in a hierarchy every employee tends to rise to his level of incompetence.” In other words, the cream rises until it sours. As long as a person performs well at his job, he will be promoted.

But sooner or later he reaches a level where he lacks the necessary skills to perform. The higher positions are not necessarily more difficult. The problem is simply that people are promoted based on the skills they have, not the skills they need

Virtually everyone, who has ever worked in a business environment, has recognized someone who seems lost, over his or her head or just plain inept. They have risen to their level of incompetence. Sometime they survive and sometimes they don’t.

Related: Watch Out For These Sand-traps

Look Before You Leap
So if you don’t have the appropriate background, skill sets or experience, you’re obviously going to have to be able to get up to speed fast to avoid the Peter Principle. Here are some things you need to consider before throwing your hat into the ring.

  1. Would your boss be supportive or offended if you moved on?
  2. What are your strengths and how can you leverage them for this position?
  3. How much time would you have before you’re expected to perform at top speed?
  4. What skills do you need to be successful in the position and where will you get them?
  5. Will the person in that position train you or will you have to dive in and either sink or swim?
  6. And most important, if you fail or don’t meet expectations, how might this affect your career?

These are just a few starter questions to help you assess the degree of career and leadership risk involved in going after this position. Find someone objective, like a mentor or coach, who can help you look honestly at the pros and cons. Then decide is it worth the time, effort and the stress of taking on this kind of challenge.

Management Success Tip

Be aware of Murphy’s Law. “If anything can go wrong, it will” helps remind us to plan for contingencies. Also remember, nothing is as easy as it looks; everything takes longer than expected; and every solution breeds new problems. Bottom line: be open to new opportunities as well as be realistic about the challenges. Check out It’s a New Ballgame and Are You a Coaster or Contributor?

Do you want to develop your Management Smarts?

Defining Use Cases And Workflow Diagrams

A man creating cases and workflow dragramms

Use cases and workflow diagrams are two essential practices or methodologies that will effectively demonstrate a functionality of a product. To understand their value, they have to be defined.

Use cases are a way to show how a user, consumer, or customer can utilize, or operate a product or application.

  • It systematically details the reason for the application; how it works to achieve the end result.
  • It is not a step-by-step or itemized listing of how to accomplish a task. Use cases have to be able to answer questions such as what are the tasks that have to be done and how deep into a program does the user have to go to accomplish the task.
  • Use cases are great for helping users work through an application.

Workflow diagrams on the other hand will display, model, or diagram a whole picture of a product or application process.

  • It can show you step-by-step how to accomplish a task. It is an image of what the product or application does as it works toward an end result.
  • It is like a road map showing you where you will end up if you take a particular route. These workflow diagrams can visually show the functionality of an application in an appealing manner. They are easier to see and understand, and are more entertaining visually than reading.
  • On an even higher scale, you can use or prototype a particular workflow diagram as a business model. The workflow diagram answers questions such as what is the scope, range, or possibilities of the application or product and what are the ‘what if’ scenarios.
  • Workflow diagrams are great for training and capturing the essential functions of an application or product.

Conclusion

Use cases are critical for completing tasks or having users work with an application or learning a process. But when detailing an application or process, workflows are better for showing their behavior.

Technical writers need to be able to distinguish the two methodologies and to know when to apply them. They need to be able to channel and harness their knowledge to create all of the above. There will be situations when both methodologies have to be applied to accomplish a task. For example, if the steps to complete a task are lengthy, then sometimes it is much better to give a good overview by first creating a use case for an example, then a workflow diagram and then maybe also include a flow chart as well listing very detailed steps that are involved. These types of situations show why it is important and valuable to know how to use the two forms of communication and to see the benefits of both methodologies.

If you have had to design use cases or workflow diagrams, what has been your experience? Is one better than another?

The Combined Federal Campaign — The Rule of 7 is now The Rule of 21

Man in suit stretching out his hand for a handshake

In marketing and media awareness terms, the “Rule of 7” states that before a customer or donor actually makes a purchase or a gift, they need to be “touched” in some way before they will act.

“Touched,” means contact by: a piece of mail, an email, a radio discussion, an advertisement (print or electronic), a conversation, and any other conceivable method of communication.

Since the numbers of communications are increasing, marketers are now saying that you must include opportunities in your plans to reach people 21 times … before they will do what you want them to do, because they (mentally) tend to screen out two of every three of your efforts.

So what does this mean in terms of the CFC solicitation period that we are in now?

It means that you need to expand your efforts to generate CFC awareness. If you’ve been following my CFC posts you know how strongly I emphasize the need to use all 12 months to generate awareness of your participation in the CFC.

That’s what you should have been doing; but, if you haven’t, generations of college students have proven that cramming is better than doing nothing at all.

So, what follows are some techniques that can help you expand your visibility and, thereby, increase your contributions in the latter part of the CFC campaign.

CFC Donors: You thanked those donors … who released their names and contact information to you in the last CFC. So, for those you can contact, contact them again. Thank them again for their continued support, and share with them how their payroll deduction gifts really make a difference to the people that you serve.

General E-mail list: Use your in-house email list to communicate with all those folks about all of your year-end giving opportunities … including the CFC, and any other workplace giving campaigns in which your non-profit participates. That way, your donors get to choose what method(s) they want to use to support your organization.

Media Releases: NPOs that have opportunities to get media coverage during the holiday season should make sure to include mention that you’re in the CFC … and include your CFC ID number.

Signage: If your nonprofit has street exposure, put a sign in your window with the CFC logo and your 5 digit ID.

Vehicles: If you have vehicles with your nonprofit’s name on them, get magnetic signs printed that have just the CFC logo and your CFC 5-digit code. CFC donors who see your vehicles will easily recognize what that logo and number represent.

In All Of Your Communications make it clear that your organization is in the CFC, what your 5 digit code is, and that you very much appreciate the support of all of your Federal donors and volunteers.

Face Time Counts: This is the oldest adage in leadership and sales, because it’s the most important. Have you trained your staff that, when talking with their friends, they should ask them if they have any “Federal connections” … people to whom they are close and who are in the Federal government – spouses, siblings, parents, neighbors, friends, etc. As Stephen Covey outlined in “The Seven Habits of Highly Effective People,” you achieve higher levels of success by focusing your efforts on your “Circle of Influence” … start where you already connections.

Relationships Are Key. That simple three-word sentence is the mantra of all fundraising. It takes a great deal of effort, thought, capability, energy, resources, and committed people to actually develop a sustainable, growing, and effective development program, but that mantra is the key, the basis of all successful development efforts … including workplace giving and the Combined Federal Campaign.

Don’t think of all of those awareness-generating techniques as just one-shot deals, and certainly don’t think of the CFC as an ATM machine.

If you take the time and do the work to develop relationships with your CFC donors, they will support you for many years. Don’t, and they won’t !!

Next month’s post: Update on the proposed CFC regulations and the Congressional Hearing.

=-=-=-=-=-=-=-=-=-=-=-=-=-=
We’re taking a short break … for some turkey.
See you next Tuesday.

=-=-=-=-=-=-=-=-=-=-=-=-=-=
During his 25-year career in the Federal sector, Bill Huddleston, The CFC Coach,
served in many CFC roles. If you want to participate in the Combined Federal
Campaign, maximize your nonprofit’s CFC revenues, or just ask a few questions,
contact Bill Huddleston
=-=-=-=-=-=-=-=-=-=-=-=-=-=
Have you seen
The Fundraising Series of ebooks.

They’re easy to read, to the point, and cheap ($1.99 – $4.99) ☺
=-=-=-=-=-=-=-=-=-=-=-=-=-=

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How to Make More Money

Business people counting their money
ChrisBrogan.com
Photo credit: Becky-Johns.com

Does Chris Brogan Know How?

I subscribe to Chris Brogan’s weekly newsletter. But he doesn’t really call it a newsletter. And it comes out every Sunday morning. First thing. That’s why I find it so intriguing. It’s not on a business day, so it’s more personal. He always uses my name in the first or second line. And he spends a moment connecting in conversation – consistently talking about the different teas he likes – is drinking now as we speak, or how we’re sitting down to have a relaxing moment to chat (except that we don’t get to talk.)

Chris positions himself as TRANSPARENT. That’s why when he sells something, it doesn’t really feel like he’s selling. He’s promoting himself in a way that doesn’t FEEL like promotion. In fact, he wants each and every one of us to feel that he’s accessible and trustworthy (I think we trust people when they disclose stuff about themselves and act in a humble way. That’s what Chris does.)

And when he started selling ads in his newsletter, he was totally upfront about it, even asking his readers where the best position is. Are they better placed at the beginning? At the end? Middle?

Chris promises to answer all emails. So I sent him one. And by gosh, he responded. Not only did he respond, but he thanked me for contacting him – twice! And he really truly IS transparent. Here is the list of disclosures on his website:

Chris Brogan’s Disclosures and Relationships

  • I am President and CEO of Human Business Works, a business design company.
  • I work for New Marketing Labs, LLC, a social marketing and media company, and the Pulse Network, as Entrepreneur in Residence.
  • I am co-Founder of PodCamp, an unconference series.
  • I have written for Entrepreneur Magazine
  • I write for SUCCESS Magazine
  • I have written for American Express OPENForum
  • I am an advertising partner for Federated Media. (Check there if you want to place ads with me).
  • I am on the Advisory board for Hubspot
  • I am on the Advisory board for IZEA
  • I am cofounder of Third Tribe Marketing (affiliate link)
  • I sometimes use Amazon Affiliate links to point to books I’ve reviewed.
  • I’m an affiliate for Premise (affiliate link)
  • I’m an affiliate for Screenflow (affiliate link)
  • I’m an affiliate for Aweber email service.
  • I’m an affiliate for Mark Dykeman’s Unstuck (ebook)
  • I use Skimlinks to monetize some product sales on this site.
  • I am an affiliate for the Genesis WordPress theme.
  • I am an affiliate for Hootsuite.
  • I am an affiliate for Fill Your Stadium.
  • I am an affiliate for 1automationwiz.com
  • I am an affiliate for Fear to Fuel
  • I am an affiliate for Chris Pearson‘s DIY Themes site for the Thesis WordPress theme.
  • I am an affiliate for Inmotion Hosting for sites other than chrisbrogan.com
  • I am an affiliate for the Standard WordPress theme.
  • I am an affiliate for Chris Garrett’s Guest Posting ebook.
  • I am an affiliate for Teaching Sells, from Brian Clark (Because I think the product is worth it).
  • I am an affiliate for Scribe SEO, also from Brian Clark (but am still getting the hang of using it).
  • I am an affiliate for Chris Guillebeau’s Empire Builder Kit, because he’s good people.
  • I am an affiliate for Rapid Videoblogging
  • I am an affiliate for Beyond Blogging (because I’m in the book).
  • I am a proud affiliate of Tourism Currents (because my friends Becky and Sheila put a lot of work into it).
  • My site hosting is sponsored by Rackspace Cloud (*and* I’m an affiliate for them, now).
  • I am an affiliate for The Biz Web Coach (Jim’s a friend)
  • I have occasionally put affiliate sales links in posts older than 10 days. If they are explicit ads for a specific product, they are products or services I endorse. Those links are explicit.
  • If they are Google Adsense, it’s whatever Google thought was relevant.
  • I took money for an ad from CEA
  • I took money for an ad from eBillMe
  • Pure Digital gave me a Flip video camera to review.
  • Nikon USA gave me a D60 to review (later to purchase).
  • Nikon USA gave me a D300s to review (so far).
  • Garmin sent me a Nuvi 200 to review (to be returned).
  • BatchBlue gave me an upgraded account to review.
  • FreshBooks gave me an upgraded account to review.
  • Saddleback Leather sent me a messenger bag to review.
  • Kodak sent me a Zx1 to play with, and then the new one .. forget the name.
  • Hanes paid for a trip to Walt Disney World for me to meet and talk to them about their products and efforts.
  • I am sent NUMEROUS books to review. I’ll only review the ones I like, unless I suspect you might like it, too.

This is quite a disclosure list! Did you notice all the affiliate relationships? He probably wouldn’t have them if they didn’t make him money. You know, in my opinion, all these things are working for him. And he’s willing to disclose much more.

Chris Brogan Human Business Works

How to Make More Money

So what does it have to do with Making More Money? Well, Chris’ newsletter this week is entitled, “How to Make More Money”. The very first line starts with: “I’m so happy, Lisa!” – remember, using my first name right away. But enough about that. Chris sells a course for folks who work hard online but don’t make the money they hoped to make. It’s called “Mastering the Digital Channel.”

Maybe it’ll help you make more money. Thank you, Chris. I hope it’s a cash cow for you, too.

For more resources, see the Free Management Library topic: Marketing and Social Media.

.. _____ ..

ABOUT Lisa M. Chapman:

The Web Powered Entrepreneur

Ms. Chapman’s new book, The WebPowered Entrepreneur – A Step-by-Step Guide is now available at:

Lisa M. Chapman serves her clients as a business and marketing coach, business planning consultant and social media consultant. She helps clients to establish and enhance their online brand, attract their target market, engage them in meaningful social media conversations, and convert online traffic into revenues. Email: Lisa @ LisaChapman.com

Proving Reputation is Your Most Valuable Asset

Business partners having a firm hand shake

Protecting your reputation is a prime crisis management concern

We’ve said for years that reputation is an organization’s most valuable asset, an assertion backed up again and again by real-life experience. In his Managing Outcomes newsletter, our friend and colleague Tony Jaques recently shared two real-world examples which directly support this belief. Here’s a quote:

It’s hard to demonstrate beyond doubt that the investment you make to help improve reputation will be consistently rewarded. But there can be no doubt at all that a major hit to reputation will surely damage shareholder value.

That truth was reinforced this month when two high-profile reputational crises took their impact straight to the bottom line.

The first was headline news across the country alleging bribery and corruption at the highest level at the international construction giant Leighton Holdings to gain contracts in Iraq, Malaysia, Indonesia and elsewhere. The result was $700 million, or more than 10%, wiped off the share value in a single day.

While some analysts claimed it was “an overreaction to allegations first aired more than a year ago,” there were further losses the following day before the market stabilised. As BRW columnist Leo D’Angelo Fisher commented: “As spectacular front-page headlines go, when it comes to media coverage of Australian business, this may prove to be the one to beat for 2013, and for some time thereafter.”

There were instant denials and angry letters from lawyers, and there is a long way to run before the truth will be established. But within a week three senior executives resigned and Leighton’s reputation has been hard hit.

The same happened to California “green car” maker Tesla when one of their electric cars ran over debris on the road and a fire began in the battery-pack. Unfortunately, a passerby recorded the blaze and the video went viral, with investors slashing $US2.5 billion, or about 6%, off the company’s value. Once again it was a media-driven reputational crisis, but the video rekindled concerns about the safety of lithium-ion batteries and that concern translated directly into a costly loss of confidence.

Public Affairs Council President Doug Pinkham recently wrote: “Reputation management is an inexact science because running a business is not a controlled experiment. The variables are always changing, and the markets often reward a company one day and punish it the next.”

Tony also shared a Weber Shandwick study, “Safeguarding Reputation,” that determined, worldwide, 63% of a company’s market value is directly tied to reputation, a fact perfectly backed by the two examples above.

Everything, from where you source material, to what you stock on store shelves, to what your employees post on social media, has the potential to impact your reputation. You wouldn’t leave the contents of your bank account unattended, so why would you neglect to prepare a crisis management plan that will help keep your reputation as strong as possible?

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For more resources, see the Free Management Library topic: Crisis Management
——————————-

[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is Social Media Manager for the firm, and also editor of its newsletter, Crisis Manager]

Five Ways to Maintain Control During Meetings

Colleagues smiling and paying attention in a meeting

stopOnce you have a group talking, and conversations become lively, conflict and lack of control can eat up valuable group time. Here are five guidelines you can use to maintain control without becoming heavy-handed.

1. Set group rules early on. Let the group know everyone should have a turn to speak, and that no one will be allowed to dominate the conversation.

2. Manage side conversations. Make steady eye contact with those who tend to chat, stand closer to them, or use silence until the room becomes quiet. These “silent” techniques are often all you need.

3. Break a large group down into smaller ones for discussion. Give complete directions first, and then disperse into breakout groups. To signal small groups to return to the large group, dim the lights or sound a timer.

4. Manage conflict. Keep your own cool and allow conflict as long as it is leading to thoughtful discussions. Remind people of ground rules that state no personal attacks.

5. Use courteous language. Words such as “please” and “thank you” foster a climate of respect and cooperation.

Whether you are a trainer, presenter or leader, knowing how to lead and control a discussion is an important skill you can learn and practice, so that your listeners can learn effectively from one another.

______________________________________________________________________________

I would love to hear from you. How do you maintain control over discussions?

Author Gail Zack Anderson, founder of Applause, Inc. is a Twin Cities-based consultant who provides coaching and workshops for effective presentations, facilitation skills for trainers and subject matter experts, and positive communication skills for everyone. She can be reached at gza@applauseinc.net.

Web site: www.applauseinc.net

Blog: www.managementhelp.org/blogs

twitter: @ApplauseInc

Checklist: 8 Tips for Transforming Virtual Meetings

A lady having a virtual meeting using a laptop

While Richard Smith and I wrote CLICK: The Virtual Meetings Book, we received many questions on quick and easy ways meeting leaders can prepare for and begin virtual meetings on the right track. Here are 8 practical tips to help you prepare for and start virtual meetings to completely (yet easily) transform your meeting outcomes:

(You can get this checklist of 8 tips in a print-friendly version too – download it here.)

1. Distribute relevant information prior to the meeting – including the meeting objectives, agenda, specified time zones of start/end times, and ground rules.

2. Limit agenda items so that the entire call can be completed in two hours or less. If necessary, break the meeting into several
calls.

3. Ask participants to submit preliminary input and ideas before the meeting.

4. Request for multiple people at the same location to assemble together in a conference room or other suitable office/environment.

5. Create a list that shows the name and location of each person expected in the meeting.

6. Conduct a roll call. Ask each person to state his/her name and location.

7. Inform-excite-empower-involve in your opening words:

Inform participants of the meeting purpose.
Excite them about their participation by explaining the benefits.
Empower them by letting them know the authority they’ve been given.
Involve them by asking a Type B question that engages them. (Learn about the Type B question in The Effective Facilitator!)

8. Add any specific ground rules to assist with “remote meeting etiquette,” such as the following:

• Announce yourself when joining or leaving the meeting.
• Always identify yourself before speaking.
• Avoid using the “hold” button.

Want more tips like these? Here’s another free checklist – learn 6 additional tips on keeping your participants engaged in virtual meetings.

Happy Virtual Facilitating!

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Certified Master Facilitator Michael Wilkinson is the CEO and Managing Director of Leadership Strategies, Inc., The Facilitation Company and author of The Secrets of Facilitation 2nd Edition, The Secrets to Masterful Meetings, and The Executive Guide to Facilitating Strategy. Leadership Strategies is a global leader in facilitation services, providing companies with dynamic professional facilitators who lead executive teams and task forces in areas like strategic planning, issue resolution, process improvement and others. The company is also a leading provider of facilitation training in the United States, having trained over 18,000 individuals.

Your (Leadership) Role in Establishing Goals

Coffee mug on top of a goal planner

(Adapted from The Executive Guide to Facilitating Strategy)

As a leader in your organization, part of your role during strategic planning is to help establish goals that provide a foundation for the rest of the plan. It is important that you ensure the foundation is solid.

Here are 4 responsibilities your role requires in ensuring the goals established are strategically developed and aligned with the plan:

1. Lead a visioning exercise for helping your team members discover their goals. This is a powerful and creative method for gathering and shaping ideas and future thinking. Here is one I recommend – Painting the Picture, which you can learn more about in The Executive Guide to Facilitating Strategy.

2. Ensure that the goals represent all of the key areas of strategic focus for the organization. To ensure that this is the case, ask the integral question (as one part of the quality check of the goals): “If the organization achieves these goals, and only these goals, will the organization most likely have fulfilled its mission?” If the answer is no, something is missing.

3. Be sure to separate content discussions from wording discussions. Much time can be wasted in adjusting the wording of a goal. Content discussions sound similar to, “Should we also include something about… ?” Wording discussions frequently sound like, “The better word for that is…” Discussions about word adjustments typically are not a valuable use of the whole group’s time. Therefore, consider recording these suggestions and moving on. Then, have a smaller group address wording outside the session.

4. Ensure that all of the quality checks are met. There are a set of critical questions outlined in The Executive Guide to Facilitating Strategy that should be addressed during the quality check. If you cannot answer yes to these questions, reconsider the goals your team developed.

Need some help in carrying out your role as the leader during the strategic planning process? I recommend expert facilitation services to help guide you during the strategy work.

________________________

Certified Master Facilitator Michael Wilkinson is the CEO and Managing Director of Leadership Strategies, Inc., The Facilitation Company and author of The Secrets of Facilitation 2nd Edition, The Secrets to Masterful Meetings, and The Executive Guide to Facilitating Strategy. Leadership Strategies is a global leader in facilitation services, providing companies with dynamic professional facilitators who lead executive teams and task forces in areas like strategic planning, issue resolution, process improvement and others. The company is also a leading provider of facilitation training in the United States, having trained over 18,000 individuals.