Practice What You Preach or Pay the Price

young-male-priest-preaching-church-using-microphone

NBC chief medical correspondent learns a hard lesson

Practicing what you preach is vital to crisis management. Now former NBC chief medical correspondent Dr. Nancy Snyderman learned that lesson the hard way after breaking a (semi) voluntary quarantine imposed as a result of a crew member falling ill with Ebola while filming in Liberia.

Although the team agreed to the quarantine, Snyderman and members of her crew were spotted grabbing takeout food just days after it began. This resulted in major public outcry and Snyderman being placed on “family leave” from NBC. Her situation was only further compounded after she released a disingenuous statement that made it clear she took zero personal responsibility for the misstep.

“While under voluntary quarantine guidelines, which called for our team to avoid public contact for 21 days, members of our group violated those guidelines and understand that our quarantine is now mandatory until 21 days have passed. We remain healthy and our temperatures are normal. As a health professional I know that we have no symptoms and pose no risk to the public, but I am deeply sorry for the concerns this episode caused. We are thrilled that Ashoka is getting better and our thoughts continue to be with the thousands affected by Ebola whose stories we all went to cover.”

Snyderman did eventually appear on the Today show where she offered a more solid apology, but the damage was done. According to insider reports her relationship with the network continued to slide downhill, and earlier this month she stepped down from her position of nine years.

Whatever your purpose, position, or product, it’s absolutely critical that you practice what you preach. Saying one thing while doing another may work for a while, but when your stakeholders catch on things are guaranteed to get rough.

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]

– See more at: https://staging.management.org/blogs/crisis-management/2015/03/07/crisis-thinking/#sthash.MRdvzEn2.dpuf

A For-Profit Corporation Hosts An Event to Benefit a Non-Profit

Drinks being served at a business event

A recent communication asked: “I have a potential non-profit client that was approached by a for-profit corporation, with a similar mission, that wants to contribute to the non-profit all or some of the net proceeds from a Gala Anniversary Event organized by and for the for-profit entity.

The structure is not yet in place so the question is ‘How involved can the non-profit be in the planning, inviting, marketing, etc. of the Anniversary Event for an otherwise non-affiliated for-profit?’”

There are three issues suggested by that question:

1. The simple answer to “how involved can the NPO be…” is that there is no limit to that involvement as long as there is no conflict with issues #2 & #3.

2. For an NPO to do “anything,” there must be a budget line for that activity and sufficient funds for same. Since NPOs get much of their funding from charitable contributions, that money must be used in ways that are consistent with what the NPO told the donors to get them to give.

3. An NPO must be careful not to align itself with any entity that in any way actually opposes or suggests opposition to any aspect of the NPO’s mission. And, the NPO must consider the image/reputation of the entity/corporation in “risking” its reputation on an alliance. Two simple questions to ask are whether the nonprofit would accept a contribution from the corporation; and, would the NPO’s constituents approve ??

Having said that, the budget issue goes away if there is a donor who will fund the NPO’s participation in the event. Any efforts at fundraising (or ticket selling) for the event by the NPO’s staff and/or Board could be interpreted as a conflict of interest.

The NPO could, without fear of such conflict, contact their constituents and inform them of the upcoming event … and provide information as to where they could obtain more information. The notice could be in their regular newsletter and/or in the form of an “FYI,” not an endorsement.

I’d also emphasize one other thought … that the NPO must not share their constituent/prospect/donor lists with the for-profit corporation.

Part of the ethics of the nonprofit sector requires that information about/from constituents be treated as confidential. Those people have to be comfortable/ assured that their information will not be shared … without their permission.

That’s why the NPO should inform their constituents about the event, not provide the list to the for profit corporation, and let the NPO’s constituents decide for themselves whether they want more information and/or want to participate….

The best apparent relationship between the for-profit corporation and the nonprofit corporation is for the latter to be guests of the former at the event.

And, bottom line, the NPO’s Board Members must determine if their organization’s participation in/for the event is consistent with the NPO’s policies … if they have formal policies !!

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Need More High Page Rank Backlinks?

a five star rank in a chat box

Citizen Journalism for SEO and website traffic

Citizen Reporter Sites – Overlooked Marketing & SEO

If your SEO Plan embraces a content marketing strategy, this is one tip that you just don’t want to miss. Find out how to repurpose your press releases and expand beyond the standard online press release sites. Gain valuable ‘link juice’ (SEO value) and increase traffic to your site.

Citizen Journalism Boosts Your SEO and Page Rank

Citizen reporter sites are often overlooked. But they are important to online marketing for a few very good reasons;

  • Content marketing:

    If content marketing is one of your primary online social media marketing strategies, you want to post content in as many places as is appropriate – especially if those places also have accounts with Facebook, Twitter, Google+, Pinterest, Instagram, etc. The social media attached to them increases their traffic, thereby indirectly increasing eyeballs on your content.

  • Create another ‘spoke’ for your ‘hub’:

    Think of your primary website as the hub, with all of your other online ‘properties’ as spokes (where properties = all sites that carry a backlink to your primary website). These spokes actually serve as doorways for traffic into your hub website. One primary objective of your social media marketing is to create as many credible spoke properties as possible that act as doorways into your website. The more spokes you have, the more people will find you. And they will be those who are more likely to be highly interested in you, not just browsing.

  • Increase your backlink juice:

    These spokes not only help us get found in the literal sense, but the ‘right’ ones also help increase our page rank so that Google sees us as important. If we have backlinks from high ‘page rank’ sites, then some of that high page rank ‘link juice’ gets passed to us. Enough of those is very important to increase our own page rank, thus getting higher position on Google’s search results page. So when we have a higher page rank, we’re more likely to show up on page one Google. Thus more people find us in the indirect sense.

  • Google “Your URL”:

    All these sites that carry your content and backlinks should show up in the search results. Just the sheer volume of sites will be impressive, and will give searchers the impression that you’re credible. Especially if you’re on a PR site like this one: www.ireport.cnn.com – it’s a CNN property (with a page rank 8 of 10 – VERY high).

Why Citizen Journalism?

Citizen Journalism sites are coming into their own, and rightly so. It’s the citizens of any location who are at the scene even before an event breaks. And they have the technology in their pocket or purse to record the event with audio and photo documentation. Citizen Journalism sites often give an event deeper coverage than traditional media.

List of Citizen Reporter Sites

So where should you look for more opportunities to post on citizen reporter sites? Here is short list that is generally applicable to most any story (PR = Page Rank):

iReport: PR 8 – http://www.ireport.cnn.com CNN iReport is probably about as mainstream a platform as citizen journalists can access.

Examiner: PR 8 – http://www.examiner.com/ Launched in 2008, Examiner.com is a dynamic entertainment, news and lifestyle network that serves more than 20 million monthly readers across the U.S. and around the world.

WikiNews: PR 8 – http://en.wikinews.org/wiki/Main_Page Wikinews is an off-shoot of Wikipedia, and as with the online encyclopedia, Wikinews is a free-content, collaborative platform.

DigitalJournal: PR 6 – http://www.DigitalJournal.com is a media outlet that sets out to find originality, fresh perspectives and an understanding of the context of events around the world.

NewsVine: PR 7 – www.newsvine.com Newsvine is a collaborative news website, owned by msnbc.com.

NewsParticipation: PR 3 – www.newsparticipation.com News Participation is a fairly new online community aimed at citizen journalists.

Now awaken the sleeping reporter within you and go after that news angle to your story!

If you finished reading this post, others will too, so take 5 seconds (!) to share on Facebook, Twitter or your favorite social scoop. Thanks!

For more resources, see the Free Management Library topic: Marketing and Social Media.

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ABOUT Lisa M. Chapman:

Lisa Chapman helps company leaders define, plan and achieve their goals – both online and offline. After 25+ years as an entrepreneur, she is now a business and marketing consultant, business planning consultant and social media consultant. Online, she works with clients to establish and enhance their brand, attract their Target Audience, engage them in meaningful social media conversations, and convert them into Buyers. You can reach her via email: Lisa (at) LisaChapman (dot) com. Her book, The WebPowered Entrepreneur – A Step-by-Step Guide is available at:

How to Choose the Right Words

hands showing right and wrong

wordsDo you ever get tongue-tied when you speak? Have trouble thinking of the right words to make your point? It’s frustrating when you can’t automatically find the right words. Let’s think about why that happens, and how you can build more fluency in your speech.

First, consider the redundancy in word choices. When you are planning to say “consider,” there are many similar words you could use instead. For example:

Ponder
Contemplate
Muse
Think about
Noodle
Imagine
Picture

The trouble is, which of these words will you use? After all, they mean almost the same thing. But since there are sight differences in tone and meaning, you might prefer to use one word more than another. When we are writing, we consider our words carefully, and then select the exact word that conveys our meaning, nuance and intent. We review it and edit if we discover a better way to say it.

It’s different when we speak. We can’t always capture the exact words we want at the exact moment we want them. We can’t always remember the words we rehearsed so carefully. The more we search for the right words, the more frustrated we become, which makes us struggle even more. We can’t edit like we do in writing, so whatever words come to mind will often have to do.

So how can we find the right words when we speak, and come up with them quickly enough? Here are some tips to help you build verbal fluency.

Slow down slightly. We think many times faster than we speak. This means you will have time to think of the words you want, as long as you don’t rush or panic.

Accept imperfection. Recognize that you won’t be as word-perfect when speaking as you might like. It just doesn’t work that way. Take the good-enough word rather than struggling for the best one. As long as the word is similar, and the meaning is clear, your listener won’t usually care which words you chose, and they won’t even necessarily know what words you planned to say.

Suspend judgment. If you feel foolish or embarrassed because you can’t think of the perfect word, you will lose focus and confidence. The best reaction is to move forward, forget your stumble, and focus on what you are saying instead of feeling uncomfortable.

Rehearse out loud. Rehearsing in your head is convenient, but it’s not the same as rehearsing out loud. Rehearsing out loud trains your brain in a different way, and it seems to help the words flow. As you rehearse, try stating the same content using different words, so that you don’t get too hung up on a particular word or phrase. If something trips you up, you have time to find a substitute words.

Focus. Often we are distracted when we speak by trying to remember the right words. Stay as focused as you can on the meaning you are conveying, not the words, and trust that the words will come as you need them—especially if you have rehearsed out loud. Focus on one thought at a time instead of thinking of what is coming next.

Pause. If you need to pause to gather your thoughts while you are speaking, so be it. The pause may seem inordinately long, but in most cases, it is not a problem.

That’s it. Take these steps starting today and see how quickly your fluency improves.

 

Crisis Thinking

A-business-man-tired-from-thinking-during-office-hours

Training your brain to perform in crisis management mode

There’s no denying that it takes a great deal of skill to successfully run an organization’s day-to-day operations. However, that mindset and ability doesn’t always translate over to crisis management. Even the most competent of managers can find themselves feeling lost when an ugly situation gets out of control, as it really does take a different kind of thinking to thrive in that environment.

Management consultant Lucien G. Canton describes crisis management-style thinking as dependent on pattern recognition rather than a structured decision-making process, and shared three steps to increase one’s ability to recognize and assess patterns in an article for GovExec.com:

Direct experience. While there is truly no substitute for actual experience, crises have a way of involving the people least equipped to handle them. The crisis for many will be an once-in-a-lifetime event. However, remember that we are considering patterns, not identical situations, so experience gained in one situation could be applicable to a different one.

Learning from the experience of others. There are numerous case histories of organizations that have successfully survived crisis. There is even more literature on those that did not. Research demonstrates that reading accounts of other crises and the decisions made during them is almost as effective as gaining direct experience. Reading articles in business magazines, reviewing case studies and after action reports, and viewing documentaries all can increase the patterns available for recall. This is why so many military officers study historical campaigns.

Simulations. Simulations or exercises combine the best of both worlds. They can be based on hypothetical scenarios or actual scenarios found in after action reports or articles. In addition, they can provide direct experience to participants, allowing them to become familiar with the physiological changes brought on by stress. Even something as simple as a short discussion-based exercise can provide additional pattern sets to decision-makers.

What do these all boil down to? Experience. Putting yourself in situations, over and over again, where you see actions and their resulting outcomes is the number one way to train your brain to perform when it comes to crisis management mode. Although you’ll never experience or simulate every single possible situation, hard work will mean you’ll always have similar instances to base your thinking on.

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]

– See more at: https://staging.management.org/blogs/crisis-management/2015/03/04/att-shows-money-comes-first-with-pay-for-privacy/#sthash.tdvouObZ.dpuf

Data: SEs improve self-sufficiency, stability

A-self-sufficient-businessman-in-his-office-looking-at-the-camera

When most people hear about social enterprises that provide training and employment to disadvantaged individuals, they think it’s a good idea. But when they ask what data we have on whether SE’s actually “work,” whether they improve the lives of the people they serve, over the long term, there’s been precious little of it. Fortunately, now there’s a new REDF study that provides some valuable insights on that impact.
Continue reading “Data: SEs improve self-sufficiency, stability”

AT&T Shows Money Comes First with Pay for Privacy

A-happy-man-with-dollars-flynig-in-his-home-after-a-succesful-business.

Refusing to respect the wants of customers is a bad business plan

Is anyone else disgusted that it’s no longer shocking to see a major telecomms provider standing staunchly against the wants of their customers? Online privacy is one of the fastest-rising influences of consumer decisions today, yet AT&T has gone full scumbag when it comes to its new broadband service. Unless you pay an additional $29/mo on top of your standard monthly your every move will be tracked, cataloged, and likely sold off to bolster profits even further.

The Guardian’s Sophia Cope and Jeremy Gillula shared more info on this ridiculous scheme:

AT&T reportedly plans to track and monetize its broadband customers’ internet activity – “webpages you visit, the time you spend on each, the links or ads you see and follow, and the search terms you enter” – to deliver targeted “ads online, via email or through direct mail”.

The tracking and ad targeting associated with the gigabit service cannot be avoided using browser privacy settings: as AT&T explained, the program “works independently of your browser’s privacy settings regarding cookies, do-not-track and private browsing.” In other words, AT&T is performing deep packet inspection, a controversial practice through which internet service providers, by virtue of their privileged position, monitor all the internet traffic of their subscribers and collect data on the content of those communications.

What if customers do not want to be spied on by their internet service providers? AT&T allows gigabit service subscribers to opt out – for a $29 fee per month.

Many will not even notice this options exists, and many more are already stretching their budget to get the high-speed ‘net they need for school or work, making this an even uglier move from AT&T. Not only that, but purely from a business standpoint this move reeks as well. With privacy a top concern for individuals and organizations of all kinds these days, many will likely avoid a service that’s proven twice already it’s willing to violate that right. And, of course, we can’t forget the bevy of bad press discovery of this “feature” has brought about.

Bad show, AT&T. We’ll wait for Google Fiber.

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]

 

Who Should Raise The Money? – Part Two

(Continued from Last Week)

Surely, anyone can see that there is a huge difference between selling a Ferrari, and “selling” a nonprofit institution.

The automobile salesperson is responsible for selling cars.

In “selling” a nonprofit institution to its (potential) donors, the development professional has the dual responsibility, along with volunteer leadership, for helping to keep a community asset healthy and strong for current and future generations, and for helping the donor satisfy his needs through his giving.

It’s that simple. One is about the value of a “product,” and the other is about what we value in life.

I’ve been fighting this development-as-sales battle for many years, and I fear we are all losing ground with the growing trend of having boards of trustees believing that fundraising is someone else’s responsibility, and development staff too often willing, or forced, to take on the role of solely or mostly being “the” fundraisers for their institutions.

“Meet your goal this year, then see next year’s goal set arbitrarily higher.” “Make it, or else.” Burn out, high turnover, reduced opportunity for building long-term relationships, and a weakening of the profession, are but some of the long-term consequences when a development staff becomes a sales staff.

There are, of course, some who do star in their roles as institutional staff solicitors; but, when they leave … and they will in time, they almost always take with them their personal donor relationships, and other contacts and resources. This results in having the new staff person, their replacement, being in the position of starting from scratch.

We cannot continue to go this way and succeed (as per Willie Loman) with mostly a “smile and a shoeshine,” making the “sale” for today, but not being given the time and resources to build for the future.

I’ve had numerous communications with frustrated and frantic development professionals lamenting that they are not at all able, or desirous of being their institution’s fundraiser of first resort. Many of those professionals have become so, by order of their boards or by having it imposed upon them by their supervisors. If this continues, I fear we could be seeing the death of a profession, as we once knew it.

And, it all goes back to the Boards of Trustees and other volunteers. Volunteers are the lifeblood of a development operation, and board members are the most important volunteers of all.

My favorite mantra: “There is no greater strength in a fundraising campaign than a board ready and willing to lead. There is no greater weakness than a board that sees fundraising as someone else’s responsibility.”

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Continuity In Communication

two men having a conversation while seated on a chair

Technical communication must consist of continuity. Continuity is a link from one thing to another. Whether continuity is applied in writing or speaking, if it does not exist, then readers, listeners, viewers are at a loss. Continuity provides readers, listeners and viewers, with clear, consistent communication in learning, understanding, and observing functionality.

Continuity in Writing

Continuity within technical material involves content (including diagrams, images, chapters, explanations, and/or examples) containing a logical, understandable flow of text. Every element has to follow meaningfully from the previous element. Sentences should be complete and make sense. All thoughts and information within each sentence should follow clearly from one to the next. If continuity within explanations, proposals, or objectives are not clear, then misunderstandings and wrong interpretations (with detrimental or chaotic outcomes) can occur within any environment (business, manufacturing, pharmaceutical, etc.). As a simple example of one thing leading to another, if the steps to perform an activity are not in proper sequence then problems and mistakes can occur. Note: Just as importantly, make sure that all the information you have gathered is correct and relevant. Every technical manual should include basic functionality, concise explanations, examples, and references.

Continuity in Instruction

Continuity in instructing your audience or transferring information verbally involves methodical planning and organization. Create an outline so that each detail or instruction leads to another. This way too, you will cover all essential points. Have continuity in outlines for presentations, examples, and activities, by showing how everything is connected or related. Begin with knowing your audience to see what they already know and then provide the information that they need to know. It is a good idea to also prepare ahead for any questions that might be asked. When answering a question, restate the question in your own words to ensure understanding. Then answer accordingly in complete sentences with one sentence leading to the next. Note: Plan so that the appropriate and complete training and knowledge will be transferred to the audience.

Continuity in Videos

Continuity in using video to provide lessons involves each slide displaying a logical progression from one slide to the next. The theme, idea, or aim of the lessons have to follow through from the introduction to lesson 1 to the final lesson. Make sure that one lesson leads to another by making a statement as to what will be coming next in the following lesson. In other words, the end of lesson 1 should end with a lead into the objective of lesson 2. If it does not, then there is a disconnect and the viewers will be confused. Note: Use entertaining or fun videos or emoticons to help in maintaining continuity and to engage the viewers.

Continuity provides a sensible flow for users from reading, to listening, to viewing. It is a link from one thing to another. Without continuity, disruptions, misunderstandings, misconceptions can occur, followed by confusion and mistakes.

If you can add more information to the importance of continuity or have seen examples of material not having continuity please leave a comment.

 

Project or Operation?

Team leader presenting marketing plan on a white board to team members

A few weeks ago we held a course on Project Management Fundamentals. Every student introduced themselves; they were all seasoned professionals with 7 years of experience or more in their field. Justine worked for a manufacturing company. Kumar was a software developer. Ann deployed projects for a Cable TV provider. Carlos was a construction manager.

An interesting situation developed when we started discussing what constitutes a project. I asked the students for examples of the types of projects they deployed as part of their work, so I could tailor my stories. The examples were varied of course, as many initiatives can be considered a project. Kumar indicated that sometimes he needed to develop fixes for software bugs; Justine said that sometimes she had stations to install or replace in her manufacturing line. Ann mentioned she needed to plan Cable TV installations for her technicians.

I tried to understand Ann’s project constraints a bit better. Were the installations for new construction? For a group of existing customers? She seemed confused by the attention. The difficulty finally dawned on me when I asked what constituted the beginning and the end for her projects. She answered: “The first and the last day of the month”.

With a bit more discussion we realized that it was a misnomer to call her role a ‘project manager’, as her responsibility was an operation, not a project. Although she planned and assigned technicians and equipment for a whole month the effort never ended, it never ended. Similar to ‘payroll’ for example. She was astonished that neither she nor her management had realized this before. Her job planning, yes, but it never ended, which projects must.

Why is the differentiation important? Because one would optimize efforts that have a distinct beginning and end (projects) in a totally different way from efforts which are continuous and sustain the organization (operations). Everything from staffing to funding would be done considering different priorities and goals. Although Ann stayed in the class, I saw her on the last day signing on to a ‘logistics’ course.