Preparing for Inevitable Disaster

A look at the numbers behind emergency management in the 21st century

Natural disasters and emergency events are inevitable, yet the losses incurred are almost always greater than they had to be due to a lack of planning and preparedness. If you know it’s going to happen, why not be prepared? This infographic, from IBM of all sources, takes a look at the facts and figures behind emergency management today:

IBM emergency management infographic

How You’re Seen Online and Why it Matters

You can’t afford to have a bad reputation showing up in search results or social media

Still not too worried about your online reputation? Despite the fact that the vast majority of internet users see search results as the most trusted source of info about just about anything? Despite the fact that nearly 90% of consumers use the internet to help decide if they’ll make a purchase?

There are hundreds of reasons why you need to make having a positive online reputation a priority, including the 10 biggies found in this SEOBrand.com infographic:
10 amazing facts about how you are seen online

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]

Show Me … Don’t Tell Me: Say It With Video

A young woman making a video for business

Share your message in an effective medium. Allow video to be used to get your message out there. How else can you let your audience in on the amazing things your organization does on a daily basis?

Let people know all about who you are, the impact you have on our world and the way you touch people’s lives. Show them – with personal stories from people on whom you’ve had a lasting effect; and, with images of what you do, everyday, to effect change in our world.

Use the technology to present your vision to groups or individuals, to share where their money is being used – in a direct and impactful way.

Thank your donors for providing the funds for the work you do everyday. Set the stage for a future ask and solicitation.

Videos can be shared in a multitude of ways – sent on DVD, emailed with a link, shared on YouTube, Facebook, etc. These videos can be used at events, conferences, and small meetings. You can use a video to introduce a new project, a new hire, and a new resource.

Videos can be produced with a low budget and a lot of creativity.

If you have questions as to how video can work for your fundraising efforts, donor appreciation, or to enhance your upcoming national meeting … just ask !!

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The first posting of this Fundraising Blog was back in March of 2010. This is the five-hundredth posting; and, to avoid repeating what we’ve already posted and what we’ve included in The Fundraising Series of Ebooks, this will be our last scheduled posting.

We will be responding to questions and comments; and, if you’ve found value in our postings and would like to receive any future postings, go to Sign Up For Email and enter your email address. Any other questions, please see the links below.

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Want to learn more about how a video can help your nonprofit?
Have a comment or a question about starting, evaluating
or expanding your fundraising program?
AskHank

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Have you heard about
The Fundraising Series of ebooks?
They’re easy to read, to the point, and inexpensive ($1.99-$4.99)

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We welcome your questions/problems —
they are likely to engender further discussion.
Look forward to hearing from you.
Comments & Questions

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Communicating Planning Objectives

Group of business people in a meeting

You have been given the task of setting up a plan to make sudden changes to, e.g., processes. How do you let people know and how do you communicate planning objectives that you have developed. What do you do first? What if there is resistance?

First Steps

  • Communicate with and set up meetings in order to interact with those instigating the changes, e.g., directors, partners, consultants, users, etc.
  • Ask questions to obtain knowledge about the subject matter and to obtain requirements about the task before the undertaking.
  • Gather all the basic information you need through meetings and encounters.
  • Once the necessary knowledge is gathered, meet again to reassess the objective.

After gathering all the necessary information, it’s now time to interact with the people affected by the changes.

Second Steps

  • Define the goal and scope of the project; state the case.
  • When communicating with users or anyone affected by the changes, be clear about what is needed, the why and specify what modifications, transformations, or adjustments will be forthcoming.
  • Create and maintain ongoing status meetings. Inform attendees that there will be further meetings to share information, to hear any concerns, and to see if everything is on track.
  • Remain organized by creating a short but concise document, like an Action Plan to share.

Communicating Planning Objectives

  • Within an Action Plan, include its purpose with a summary and explain and clarify the details; be accurate and precise.
  • Ensure you involve all developers and stakeholders.
  • State the proposal, strategy, and design of the plan.
  • Describe what exists, what is needed, and the goals.
  • In particular, ensure you have noted the necessary personnel as well as the budget.

Handling Resistance

  • Identify with those affected by the changes and acknowledge their fears and questions and make sure they understand why a new process is necessary. Justify the action required by explaining how this task came about. Explain what analysis was done and the negative effects if the task is not completed.
  • Get management to support you and your task.
  • Be aware of how those that are unsure perceive you. Be complimentary, cooperative, and transparent in your communication. This will generate and/or improve collaboration. Show them you respect them for their knowledge and questions, and that you will take their concerns into consideration and will get back to them at either the next meeting or as soon as possible.

Next Steps

  • Set up a project plan with critical paths and milestones. Benefits of this allows for keeping the project on track, as well as anticipating and preparing for any possible incidents.
  • Create a short-term plan as well as contingency plans for any unforeseen events.
  • Set up blocks of time for work and availability to maintain communication with others.
  • Maintain status meetings as work progresses to avoid any problems.

If you have had experience in leading a group to complete a task, please leave a comment as to how you handled the responsibility. Thank you.

Emergency Management History and Trends

A-person-dialling-the-emergency-number-on-their-phone

Looking at the past and present state of this important field

Did you know that the first federal emergency management effort was in 1803? Or that losses owing to natural hazards totals more than $1B every week? This collection of historic facts and information about modern trends in emergency management from Emergency-Management-Degree.org will educate you in a hurry.
history of emergency management infographic

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]

Video – An Often Overlooked Development Tool

Young entrepreneur filming himself

When was the last time you watched something that really moved you? Brought you to tears? Evoked the warm-and-fuzzies? Took you back to a life changing experience? Made you feel differently about an issue, an organization, a person or group of people? Last week’s posting discussed a vivid example of video as a development tool.

In this day, an age of abundant technology, social media and communication, the video is the best tool out there … to engage an audience; to educate your (potential) constituents and the media; to demonstrate the success of your programs; to show your potential donors how they can make a difference; and, to show your current donors the impact that their gifts have made and will continue to make.

Whether your audience is the hundreds/thousands of attendees at a special event or a conference, a single individual viewing your video on a large screen, on your website or from a DVD, or any size group in-between, they will SEE how they can have, and have had, a significant impact on the people your organization serves.

And, since honorees are a major draw for an event, and a stimulus to giving, the use of a video to highlight their lives and their service to the community, can show everyone why they are so deserving of their award, and how they have made a direct impact on the people you serve.

The time commitment required of an organization’s staff and board members is minimal. You would work with a “Producer” who, based on discussions with you, will put together a budget, timeline and an outline of what the content of the video could include – whether it will tell the story of your organization’s service to the community, provide a portrait of one-or-more individuals, say “thank you” to your donors and/or show potential donors how they can be recognized.

Your Producer can put together some storyboards and sample sound bytes, and will work with you to create interview questions. They will work with you to identify the individuals (board members, staff, constituents, honorees and their friends, family and colleagues, etc.) who should be interviewed.

The typical video created for your event or conference should run (a maximum of) two minutes, and the total “footage” (including what was gathered-but-not-used in the final version) can be used to make other videos for other purposes – a 30 or 60 second spot (public service announcement) about a particular program that you want to highlight; a series of videos that answer FAQ’s about who you are and what you do; or, a 10 minute (warm-and-fuzzy) piece that a donor will want to watch over and over again. You are limited only by your imagination and the creativity and experience of your Producer.

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Want to learn more about how a video can help your nonprofit?
Have a comment or a question about starting, evaluating
or expanding your fundraising program?
AskHank

=-=-=-=-=-=-=-=-=-=-=-=-=-=
Have you heard about
The Fundraising Series of ebooks?
They’re easy to read, to the point, and inexpensive ($1.99-$4.99)

=-=-=-=-=-=-=-=-=-=-=-=-=-=
We welcome your questions/problems —
they are likely to engender further discussion.
Look forward to hearing from you.
Comments & Questions

=-=-=-=-=-=-=-=-=-=-=-=-=-=

Guide To WordPress Website Creation

Web design concepts with a blurry background

WordPress Infographic

From creating your free blog to the development of your business/personal website, WordPress is the highly used open source CMS (Content Management System). It is considered the most popular CMS used over the globe. With a simple and easy to use dashboard, WordPress is often used by the newbie internet marketer to establish an online presence.

WordPress.com vs. WordPress.org

Generally, users get confused about WordPress.com and WordPress.org. Technically, WP.com is the free platform where you can create your own blog without spending a single penny. All you need is to register yourself on WP.com. You will be allowed to make your website without paying for the domain name as well as a hosting plan.

On the other hand, WP.org provides you the executable software that is required to upload your theme and develop your website according to your likings and demand. By using WP.org, you need to pay for your own domain name and web hosting plan.

WordPress Website Creation – A WordPress Hosting Guide

But, from novice to expert, you will require a beginner’s guide that will help you to start your own blog/website. The guide will be used to get an overview and steps you need to follow in order to develop your website.

So on demand; we are hereby presenting you the WordPress Hosting Guide. This graphical data will help you to learn how you can start your own website without coding knowledge.

Author Bio:

Maxwell Booth is a passionate blogger who loves to spread his knowledge with the global readers. Being an Internet freak, he always finds something interesting to write upon. Being a developer by profession, he currently holds the position of Technical Account Manager in Web Hosting Decisions.

Guide for WordPress Website Creation (1)

For more resources, see the Free Management Library topic: Marketing and Social Media.

What’s in Your Emergency Kit?

Equipment seen in an emergency kit

Take the time to put together this potentially life-saving stash

An emergency kit can save your life, or that of a family member, friend, neighbor, co-worker…you get the idea. They’re easy to make and can be stored in the places you frequent – one for home and one in your vehicle can cover most people. The prime reason most don’t seem to have emergency kits is simply not being aware of the need.

Ready.gov recommends the following for a basic emergency kit:

  • Water, one gallon of water per person per day for at least three days, for drinking and sanitation
  • Food, at least a three-day supply of non-perishable food
  • Battery-powered or hand crank radio and a NOAA Weather Radio with tone alert and extra batteries for both
  • Flashlight and extra batteries
  • First aid kit
  • Whistle to signal for help
  • Dust mask to help filter contaminated air and plastic sheeting and duct tape to shelter-in-place
  • Moist towelettes, garbage bags and plastic ties for personal sanitation
  • Wrench or pliers to turn off utilities
  • Manual can opener for food
  • Local maps
  • Cell phone with chargers, inverter or solar charger

Employers can help their workforce and give themselves a leg up in terms of reducing lost productivity by having these types of supplies handy as well.

Keeping emergency kits just makes sense. They’re inexpensive, last for many years without you paying any attention at all, and they could make all the difference in a disaster.

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For more resources, see the Free Management Library topic: Crisis Management
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[Jonathan Bernstein is president of Bernstein Crisis Management, Inc., an international crisis management consultancy, author of Manager’s Guide to Crisis Management and Keeping the Wolves at Bay – Media Training. Erik Bernstein is vice president for the firm, and also editor of its newsletter, Crisis Manager]