Month: March 2023

As the adoption of project management tools increases, Zoho Projects has started gaining popularity among business teams at a steady progressive rate.

This is because of its unmatched availability in 26 international languages, the transparent collaboration it provides for small teams, and its multiple customer support channels.

However, Zoho Projects pricing plans are expensive, the platform can be complex to configure, and has no mobile-friendly version, leading to teams searching for better alternatives.

In today’s post, we’ll be looking at the top 10 Zoho Projects’ alternatives and how they stack up in terms of;

• Task management and collaboration
• Time and resource tracking
• Integration with other tools and applications
• Project tracking and scheduling
• Budget and expense management 
• Integration with third-party apps

And much more. So let’s dive in.

Quick View Of Our Best Zoho Projects Alternatives

• Monday.com: Best Overall 
• ClickUp: Best For Document Management
• Asana: Best For Non-Profits 
• Wrike: Best For Large-sized Companies
• Trello: Best For Small-sized Companies

Product

Features

Plan

Benefit

Support

monday.com

• Project data & visualization board
• Project automation

• Individual ($0 for up to 2 seats)
• Basic ($8 per seat/month)
• Standard ($10 per away/month)
• Pro ($16 per seat/month)
• Enterprise (50+ custom pricing)

Best for planning, scheduling, managing, and tracking project tasks using multiple project management methodologies.

24/7 customer support

ClickUp

• Third-party apps integration
• Budget and expense tracker

• Free Forever ($0 unlimited users)
• Unlimited ($5 per user/month)
• Business ($12 per user/month)
• Business Plus ($19 per user/month)
• Enterprise (Custom Pricing)

Best for teamwork collaboration in real-time such as file sharing and editing, live chats, and quick video conferences.

Live chat and email support

Asana

• Customizable dashboard
• Time estimator and tracker

• Basic ($0/month for up to 15 users)
• Premium($10 per user/month)
• Business ($24.99 per user/month)
• Enterprise (custom pricing)

Best for Non-profit organizations or companies with low spending budgets.

24/7/365 email support, Asana forum, developer guide.

Wrike

• Multiple views such as Kanban boards, calendars, Gantt charts, etc.
• Document version control

• Free ($0 per user/month)
• Team ($9.80 per user/month)
• Business ($24.80 per user/month)
• Enterprise (custom pricing)
• Pinnacle (custom pricing)

• Best for managing the tasks and projects of large corporations with large team networks.
• Can handle any level of tasks and scale together with growing teams.

24/7 email support

Trello

• Budget and Expense Tracker
• Templates and PowerUps for customizations

• Free ($0 Free forever for a whole team)
• Standard ($5 per user/month)
• Premium ($10 per user/month)
• Enterprise ($17.50 per user/month)

Best for mid-sized and small teams, as it provides all the basic features needed for managing small projects and can be made to do more using its huge support for third-party applications.

Twitter support, Email, and Phone numbers

Best Zoho Alternative – Quick Verdict

Best Overall – monday.com. Monday is our best overall Zoho Projects alternative because it works great for any company – both large and mid-sized teams.

They have good pricing plans, their workspace is intuitive to use, the platform is mobile-friendly, and they have strong support for multiple app integrations.

You can quickly set up a Monday Workspace for your team and get them on the right track to multiple project success.

Best Zoho Alternatives

Alright, let’s dive into the details of our top 5 best Zoho Projects Alternative currently available.

monday.com

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monday.com Review

Monday.com comes top for the best Zoho Projects alternative because of Its well-rounded features that make it super flexible for teams needing to manage either basic or complex tasks.

It starts with basic features like customizable templates, open dashboards, and work session time tracking to advanced features like built-in reporting, project budget management, and third-party app integration.

It’s also one of the top platforms that place serious priority on top-notch security and constant updates.

To top that, they designed their platforms to be mobile-friendly, which is not common for most project management tools like Zoho Projects.

• Free Forever Plan for 2 person team
• Multiple task management features 
• Highly customizable workspace
• Modern user interface
• Mobile Friendly

• Price can add up quickly
• Multiple features with a steep learning curve

Pricing

• Individual ($0 for up to 2 seats)
• Basic ($8 per seat/month)
• Standard ($10 per away/month)
• Pro ($16 per seat/month)
• Enterprise (50+ custom pricing)

Task Management and Collaboration

Monday makes use of an All-In-One-View dashboard that enhances members’ collaboration.

It has multiple task management features like automation for recurring tasks, real real-time project progress updates on the dashboard, and over 200+ customizable templates for repetitive online paper works.

It also has built-in collaboration features such as file sharing, editable charts, and member tagging.

And users can also integrate communication apps like Slack, Zoom, etc 

Project Planning and Scheduling

Monday uses Gantt charts – one of the most popular project scheduling tools – to help teams schedule multiple projects and tasks stage by stage.

Gantt charts use horizontal and vertical bars or lines displayed on a beautiful chart to split projects into different tasks and track the workload milestones achieved, including the set time for certain tasks, and upcoming deadlines.

Time and Resource Tracking

You can track and estimate the time spent on a project by using Monday’s time-tracking column which lets your team record time spent on the work sessions manually or automatically.

The timer can also be paused and continued, and users can view the time log history of a project over time. 

Budget and Expense Management

Monday has multiple features for managing budgets and expense data.

There’s a setup board where every budget and expense is split among different projects along with the allocated team, then these data are tracked over time.

The Monday Number Column is another feature that helps track every expense at a budget per time.

And tons of charts and graphs are used to track and visually show the progress and changes of a budget over time.

Document Management

Monday makes it easy for teams to create, retrieve, edit, and delete documents.

It also has tools for visually organizing files, which members can easily locate using the built-in search functionality, and comment and collaborate on a document in sync.

Also, Monday supports the integration of third-party file management apps such as Dropbox, Drive, and OneDrive.

And lastly, there’s a built-in version control that tracks changes made on a file over time, allowing members to revert file changes if need be.

Integration with Other Tools and Applications

Monday project management software can be integrated with over 200+ third-party cloud apps.

This saves your team the stress of jumping from one web app to another, boosting their productivity in return.

The best part? Monday lets their users execute over 25,000 actions with their integrated cloud apps every month.

And for the features they lack such as live chats and virtual meetings, you can simply integrate Slack and Zoom respectively.

Customization and Flexibility

There are unlimited customizations that users can implement in their Monday.com workspace – both personalized and general.

From resizing data columns and widgets, redesigning dashboard colors, and activating dark mode to relabelling boards, customizing charts/graphs, and integrating as many cloud apps as possible.

The best is that whatever your team’s project management methodology is, Monday is flexible enough for them to select which project management technique works best for them.

ClickUp

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ClickUp Review

ClickUp is not a project management software just for non-profit organizations.

It works well for teams of all sizes and professions. But because its $0 free forever plan with unlimited users, makes it the best project management tool for non-profits program management – especially those with small budgets.

Self-acclaimed as the All-In-One project management software, ClickUp allows your team to manage everything from task management, and file sharing to communication and goal planning.

And yes, ClickUp allows multiple cloud app integration, is mobile-friendly, and is easy to operate.

• Highly flexible and customizable
• Support for thousands of integrations
• Friendly pricing plans
• Dashboard with 15+ angles of views

• Huge steep learning curves (courtesy of unlimited features)
• Little tutorials for their unlimited features

Pricing Plans

• Free Forever ($0 unlimited users)
• Unlimited ($5 per user/month)
• Business ($12 per user/month)
• Business Plus ($19 per user/month)
• Enterprise (Custom Pricing)

Task Management and Collaboration

Click Up has tons of features that help teams organize and manage all sorts of projects seamlessly. 

Starting with its everything view dashboard that gives the team up to 15 + angles of view on everything happening in their workspace in real-time. 

Then multiple collaboration features let teams build together in the workspace, comment on each other’s work, share and edit files, chat in real time, and even host video conferences using cloud apps such as Zoom or Skype.

Project Planning and Scheduling

ClickUp makes use of multiple features for creating and planning project schedules.

First, it has the project management and roadmap template used for planning project objectives, scope, and stakeholders, as well as setting deadlines and constraints.

Then you have either Gantt or Kaban boards that are great for visualizing the project’s progress, illustrating what has been done, what is being worked on, and what must be done next.

Time and Resource Tracking

ClickUp allows teams to estimate and track the time spent on a task using the free ClickUp Chrome Extension.

With this Chrome Extension, members can create tasks and attach time to them for easy tracking.

Another ClickUp time tracking feature is their Global start and stop timer which lets users manually track their work session duration via custom entry via date range.

Budget and Expense Management

Budget and expense planning turns from boring to exciting with ClickUp. 

They have all the templates needed for each stage of the budget and expense management process.

Starting with the project outline, the project resource matrix, and the project deliverables to project approval and project cost management.

ClickUp also has built-in features for tracking every single detail of the budget progress, enhancing transparency, and minimizing financial errors

Document Management

Creating, editing, sharing, organizing, and storing files with ClickUp is designed to be straightforward.

It allows multiple team members to work on a single document, add comments, and tag their colleagues in real time.

ClickUp also has a version control of edits made on a document, and you can also Integrate third-party file management apps such as OneDrive, Dropbox, Drive, etc. 

Integration with Other Tools and Applications

ClickUp claims to support over 1000+ third-party cloud apps integration.

From communication apps such as Zoom, Slack, Skype, and Webhook to file-sharing and collaboration apps like Dropbox and Figma respectively.

Amazingly, ClickUp has a public API that lets developers build custom app integrations for their ClickUp account.

Customization and Flexibility

ClickUp has tons of personalized customizations that make the platform unique to every user.

It has a dashboard that users can choose to view from 15+ different angles or the format of their choice. And they can also redesign their dashboard from a selection of 50+ widgets. 

In addition, ClickUp collaborations have customization features like including watchers to task, selecting which set of team members get to see what you share, and choosing to brainstorm together using either Docs or the built-in whiteboard.

And let’s not forget the hundreds of templates, thousands of cloud app integrations, and dark mode activation.

Asana

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Asana Review

Asana offers so much simpler design for the tons of features it has.

It’s best known for its strictness when it comes to assigning project roles, as it makes sure every task has who’s working on it, leading to focused work, clear collaboration efforts, and meeting deadlines.

Talking about simplicity, the Asana dashboard displays project reports and analytics using simple-to-understand graphs and charts.

And with its $0 per month free forever plan, you’ll get access to unlimited tasks, projects, and file storage with up to 15 members, which is unheard of for any project management tools.

• Simplistic interface and design workflow
• Easy to organize teams
• No steep learning curve
• Best free plan for all kinds of team
• Strong support for over 200+ cloud apps

• Lack of popular built-in features
• Has a mobile version but is not mobile friendly

Pricing

• Basic ($0/month for up to 15 users)
• Premium($10 per user/month)
• Business ($24.99 per user/month)
• Enterprise (custom pricing)

Task Management and Collaboration

Asana dashboard organizes all the tasks to be done either by list view, board view, calendar view, or timeline view for all members to see. 

That way everyone can track all the tasks at hand, prioritize the most urgent task, and focus on one task at a time.

And for collaboration, Asana makes it easy for teams to share files in various formats (DOCS, PDFs, JPG), communicate seamlessly via communication app integrations, and discussion boards can also be created inside the workspace.

Project Planning and Scheduling

Asana has tons of built-in features for planning and organizing projects in one view.

Using its multiple project views, workflows can be planned out and scheduled based on deadline priority.

And with its streamlined workflow request, members can track the progress of their projects based on work labels such as New Request, In Progress, Completed, and Postponed.

To support the affirmation features, Asana has a Monitor Project feature where team members can manually update the status of the task assigned to them.

Time and Resource Tracking

Asana uses a built-in native time tracker that helps members manually or automatically estimate and record the time spent on tasks.

Also, Asana is the only project management report tool with a feature that analyzes team members’ productivity and makes suggestions on the best way to allocate their resources.

Although these time-tracking tools are only available in their Business and Enterprise plans, Asana has strong support for third-party time-tracking apps.

Budget and Expense Management

Using the Asana budget tracker, project managers can create projects and assign budgets to them.

The project billing features include information like the project rate per hour, the number of hours expected, and options to disavow over budget, saving money in the process.

The budget expenses per task can also be tracked in real time, and there are options for making adjustments.

Document Management

Unfortunately, Asana does not have a clear way for teams to collaborate on documents in real-time.

This could be part of their simplicity model because Asana has always made it clear that their platform has been designed to seamlessly integrate top cloud files managers like Google Docs, OneDrive, Dropbox, and Box.

Integration with Other Tools and Applications

Asana has left the heavy-duty work for the 200+ third-party cloud app integrations it currently supports.

This starts from some of the most popular integrations like Dropbox, Zoom, Pipedrive, and Hubspot to lesser-known ones like QA Wolf, Lucidchart, and Yoco Board.

Customization and Flexibility

All the available features on Asana are super easy to customize, making it one of the most flexible project management platforms.

Its dashboard, for instance, allows for different types of board viewing formats such as boards, task lists, timelines, calendars, etc.

You can also customize your team members by assigning roles or offices, and you can create manor teams and sub-teams under them.

Lastly, Asana also has strong support for over 200+ third-party cloud apps 

Wrike

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Wrike Review

Wrike project management tool is best suited for professional service providers and larger enterprises.

It has all the tools needed for a scaling team and can manage an incredibly huge amount of tasks and projects in a seamlessly organized way.

Although Wrike can be used by mid-sized businesses and smaller teams, it could be an overkill for their basic need – but not a serious drawback.

With Wrike, teams have at their fingertips a collection of the most powerful project report system, enterprise-grade collaboration tools, and robust customizable dashboards.

• Easily integrates with more than 400+ third-party apps
• Flexible enough for scaling teams to adapt
• Supports multiple project management methodologies
• Top-notch team collaboration features

• Huge steep learning curves
• Limited mobile functionality
• Price can add up quickly

Pricing Plans

• Free ($0 per user/month)
• Team ($9.80 per user/month)
• Business ($24.80 per user/month)
• Enterprise (custom pricing)
• Pinnacle (custom pricing)

Task Management and Collaboration

While has tons of task management features for all kinds of workflow.

First, it supports all the major project management methodologies, as it allows users to flash-switch between multiple views such as Kaban boards, Calendars, Gantt charts, etc.

These views provide comprehensive visual reports and real-time update analytics for the project at hand.

Wrike also provides collaboration tools that help members share work progress at every stage, communicate effectively with integrated chat apps, and seamlessly share files across multiple team members.

Project Planning and Scheduling

In Wrike, project managers have access to multiple project schedule templates that lets them plan and create project briefs, set timelines, assign them to teams, and track progress.

There is a notification feature that alerts team members of a new project schedule with a task that could be done immediately.

And members can personalize their dashboard to monitor their tasks and project schedule for the day and week.

Time and Resource Tracking

Unlike other project management tools that need third-party apps to effectively track work sessions, Wrike has built-in tracking software.

This time-tracking software automatically records hours worked, creates and locks timesheets, and calculates workers’ bills per hour.

Also as the Wrike timer tracks employee wages per hour, it automatically syncs the report with your financial system for invoicing.

Budget and Expense Management

Wrike budgeting features can be used to create budgets for various projects and track the financial progress of the project in terms of expenses per task completed.

Unlike other project management tools, Wrike Budget Planner can also set the preferred currency for the budget and can be customized to calculate team members’ bills by either an hourly rate or project value.

Finally, the Wrike budget allows the financial details of team members to be either updated, reviewed, or edited by various admins from contributors and reviewers to the time managers and managers.

Document Management

Wrike makes it easy for members to attach files to tasks in one click.

These guys can be uploaded from multiple file management sources such as their local computer, or cloud file management such as Google Drive, Box, Dropbox, MediaValet, Bynder, etc.

Also, some file formats such as DOC, DOCX, PPT, XLS, and PPTX can be previewed directly in Wrike without leaving the platform.

And Wrike also has a version control system for tracking the history of changes made on a document and folder over time.

Integration with Other Tools and Applications

In addition to its multiple features, Wrike supports the integration of over 400+ third-party cloud apps, ranging from simple word processors to full-scale video conferencing and file-sharing solutions.

And there’s also Wrike for Developers that lets them create custom third-party apps for their account using Wrike APIs.

Customization and Flexibility

The Wrike platform encourages users to customize to their tastes. Wrike supports several project management methodologies and workflow automation and offers tons of collaboration tools and department-specific solutions.

This makes the platform currently one of the best project management tools with the flexibility needed for scaling teams.

Trello

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Trello makes it to our list of top Zoho Projects alternatives for being one of the most suitable project management tools for small and mid-sized teams.

It’s highly functional for both desktop and mobile devices, and the user interface is clean and easy to operate.

Although Trello may not be suitable for managing complex projects, its no-brainer simple management design makes it popular among non-technical users, giving it an edge over other project management tools.

Also, its free $0 pricing plan is available to a whole team, with all the top functionalities you can wish for. This makes it our top pick of project management software for non-profits.

• Clean interface
• Mobile friendly
• Uncomplicated pricing plans
• Huge library of customizable templates
• Support for multiple third-party apps

• Lacks some basic project management software features
• Not suitable for advanced scalable projects

Pricing

• Free ($0 Free forever for a whole team)
• Standard ($5 per user/month)
• Premium ($10 per user/month)
• Enterprise ($17.50 per user/month)

Task Management and Collaboration

Trellis is famous for its clean Kaban board dashboard capable of showing every project a team is on at a glance.

The team board splits the available tasks into ToDo, Doing, and Done using growing cards.

There is also a collaboration board where users can share project updates on the status of their project, quickly sense public message alerts, and share file attachments.

And by using third-party apps like Google Chat PowerUp chat room can be activated for team members to live chat.

Project Planning and Scheduling

Surprisingly, Trello has more robust project planners than the majority of project management tools.

Using the Trello board, project managers can create a project and general information such as launch date, project overview, team members’ roles, etc will be displayed on multiple cards.

With Trelli AirFocus PowerUp, teams can track, schedule, and reschedule their priority projects based on the priority (or AirFocus) scores automatically assigned to the various tasks on the Trello dashboard.

Time and Resource Tracking

Trellis makes use of third-party apps like Time Tracking & Reporting Tool to help teams estimate the number of hours spent on a task, including who worked on it, and which task accumulated the most time.

The reports generated from this time tracking tool can be easily exported in Excel (XLSL) or CSV formats.

Budget and Expense Management

When it comes to budget management, Trello has lots of user-generated templates to get your team started.

For instance, Budget Team – created by a Trello user – can be used to track monthly expenses as well as payment due/bank withdrawal dates.

Another user-generated template, Advanced Project Budgeting, and Time Tracking can be used to track the time spent on a task and automatically calculates the expenses based on a set billable hourly rate.

This makes it easy to track multiple project budgets and expenses automatically. 

Document Management

For managing documents and files in the workspace, Trello makes use of various file management PowerUp such as Attachment Archive, Office File Viewers, Box, OneDrive, etc.

The Attachment Archive, for instance, lets teams archive, preview, and restore files when required. 

The Gallery view makes image sharing seamless, while PowerUps line Box and OneDrive make it easy for updates, attachments, and sharing of files with team members in real time.

Integration with Other Tools and Applications

Trello will not be Trello without huge support – or dependencies – on third-party app integrations.

To cover up for the basic features it lacks, Trello has even created a dedicated third-party app store called PowerUps.

With Trello, you don’t have to run out of features, as there’s a tool for every need.

Customization and Flexibility 

Trello flexibility standout when it comes to helping teams plan new projects, collaborate on tasks and organize workflows.

Not only is their dashboard easy to customize, but third-party applications can be integrated into the workspace for enhancing reports analytics.

And with its huge library of user-generated templates and PowerUps, Trello is giving its users a go-ahead to customize, customize, and customize!

Benefits Of Using Zoho Projects Alternatives 

Enhanced Collaboration and Communication

These Zoho Projects Alternatives we are recommending have all the built-in functionalities for ensuring that your team can collaborate on a task effectively like they were in a physical office.

This is because the distance barrier has been removed, and your team members can now share files, live chat, and conduct video meetings for quick discussions.

Streamlined Project Workflow

Project management software helps teams organize and track their work progress using various reporting tools and dashboard views.

This will help your team track the effectiveness of their workflow and be on the same page, which leads to prioritizing projects they should be working on, and meeting the set deadline successfully.

Better Time Management and Resource Allocation

All our Zoho Projects alternatives, provide options for helping your team estimate how much time they’re spending on a task.

This will help them determine which task brings in the most result for the least time spent or which task wastes the most time without adding significant value.

That way they can better allocate their resources to high-performing projects and better manage their time for optimal efficiency and productivity.

Improved Budget and Expense Management

Project management tools are the best software for managing projects and expenses in today’s market.

They not only come with tons of premade templates for planning and approval budgets but they also help you track expenses and project progress in real-time.

With PM software you can automatically track the history of budget and expenses, and automatically identify errors between budget planned vs expenses made, thereby saving money.  

Real-Time Project Visibility

Project management software gives everybody on the team different visualization for the project at hand using graphs, charts, widgets, etc.

And this info is always updated in real-time that way, everyone on the team knows the milestone the team has loved so far, and what they should be working on at the moment.

Scalability and Adaptability

As your enterprise and team size grows, so does the complexity of the project they would be working on – and the scale too.

A good project management tool will adapt to a scaling team, along with its now numerous projects without breaking down.

Some of the Zoho Projects alternatives on our list – like monday.com and Wrike – can handle thousands of team members and projects at a time.

That’s why top companies like Google, Uber, Lyft, Nickelodeon, and Netflix are using them comfortably without encountering project failures. 

Conclusion 

Zoho Projects could have been a great choice for teams of all sizes, if not for its expensive pricing plans and non-mobile-friendly design.

So we’ve made sure that our Zoho Projects alternatives are well-rounded in terms including but not limited to task management and collaboration, time tracking, budget planning, cloud app support, flexibility project planning methodologies, and more.

This way whichever one you choose will not break the bank before you start reaping the benefits of why we chose them in the first place.

Workflow management software empowers you and your team to stay creative without too much hassle on workflow. It assists users in getting everything under control so that they can avoid bottlenecks and meet deadlines.

Making the right choices when choosing creative project management software for your business is important. However, there are several options, and choosing the right one may be difficult.

This article will give an in-depth review of the creative project management software in 2023.

Here’s a Brief Overview of the Best Creative project management software:

• Monday.com: Best Overall
• ClickUp: Best for its extensive customization capabilities
• Asana: Best for its versatility
• Wrike: Best for creative workflows
• Zoho Projects: Best for small teams

Product

Pricing

Project Management

Customer Support

Monday.com

• Free: Free (Maximum of 2 seats)
• Basic: $8/seat/month
• Standard: $10/seat/month
• Pro: $16/seat/month
• Enterprise: Contact monday.com for pricing

• Project Data Visualizations & Dashboards
• Project Automation
• Extensive and Deep Integrations

• Phone support
• Email support
• Knowledge base

ClickUp

• Free plan
• Unlimited Plan: $5/month
• Business Plan: $12/month
• Business Plus Plan: $19/month
• Enterprise Plan: Contact Sales for pricing

• Effortless Team Collaboration and Communication
• Multiple Views
• Easy Time Tracking
• Advanced Real-Time Reporting Capabilities

• Email support
• Knowledge base

Asana

• Free basic plan
• Premium plan: $13.49/month
• Business plan:$30.49/month
• Enterprise plan: contact Asana sales

• Project delegation
• Third-party integration
• Several view types

• Step-by-step guides
• Community forum 
• An academy
• Chat Box

Wrike

• Free plan
• Professional plan: $9.80/month
• Business plan: $24.80/month
• Enterprise plan: Contact Wrike for a custom quote

• Tasks
• Folders
• Projects
• Spaces

• Live chat
• Email support
• Phone support
• Forums

Zoho Projects

• Free
• Premium: $5/user/month
• Enterprise: $10/user/month

• Management and planning
• Documentation
• Collaboration
• Budgeting

• Knowledge base
• User guide
• Webinars
• Help videos
• Blog
• API guide for developers
• A project community.

Monday.com

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Monday.com Review

Monday is a comprehensive project management platform that provides multiple functions to creative project managers and team members. It offers various features such as multiple project views, agile templates, and a library of workflow templates for different industries like creative development and customer service.

This software is suitable for various use cases such as marketing, sales, IT, HR, and more. It’s fully customizable, has a no-code/low-code feature, and offers 200+ ready-made templates for users to choose from. The intuitive interface promotes collaboration and enables team members to assign tasks, create project plans, set dependencies and due dates, communicate in real time, share files, and more.

Additionally, Monday offers productivity features that simplify workflows, optimize time and resource management, and improve cross-team collaboration. No-code automation reduces repetitive tasks, integrations centralize all apps and tools in one place, and advanced reporting helps users make data-driven decisions.

The platform also provides multiple view options, including Gantt charts and Kanban, to help teams navigate projects easily from start to finish. Visual dashboards assist managers in tracking progress, timelines, and budgets at a glance.

Overall, Monday is ideal for managing simple projects or complex workflows and is suitable for both in-house teams and remote workers.

Project Management

Monday.com offers a variety of options for creative project management, including customizable visualizations and dashboards. With just a few clicks, users can add a dashboard as a view within a board and choose from a range of widgets, such as charts, batteries, and numbers. More advanced plans even allow for the consolidation of multiple boards into a single dashboard.

In addition, monday.com makes data visualization effortless by automatically converting data inputs into different formats. Team members can choose the view that works best for them while still accessing identical project information.

Workflow automation is also simplified with monday.com’s user-friendly approach. The platform offers pre-built automation recipes with common triggers and actions sorted by type, including assigning due dates, recurring items, moving items based on conditions, building out subitems, and dependency triggers. Custom automation can also be built from scratch with the automation customization page’s conversational language buttons.

Monday.com seamlessly integrates with hundreds of third-party apps, either natively or through Zapier’s paid plan. This includes popular project management tools such as Asana, Basecamp, Jira, Microsoft Teams, Todoist, and Trello, as well as other communication and workflow tools like Gmail, Google Drive, Facebook, Slack, Mailchimp, Dropbox, Excel, Outlook, and Zoom. Integration is straightforward with the Integration Center icon in the menu and the Automation Center connecting with integrated apps, allowing actions in monday.com to trigger messages in other platforms.

Pricing

For individuals who require a basic task list, monday.com’s Individual plan is limited and restricted to only two members. However, all of the paid plans allow for unlimited users. The Basic and Standard plans are ideal for small teams of five or fewer people, with differences in functionality, ability to host guests, storage space, and key features. All plans have an activity log that records changes made, with timeline limits ranging from one week for the Individual and Basic plans to five years for the Enterprise plan.

Monday.com’s most popular plan is the Standard, which offers timeline, calendar, and map views, as well as automation and integration capabilities. The Pro and Enterprise plans also offer chart views and a workload feature, with the Pro plan allowing for 25,000 actions per month for automation and integration. Private boards can be created on the Pro plan, and the Enterprise plan provides advanced security options and tailored onboarding and training which is an important project management feature for creative consultants.

Furthermore, monday.com’s Standard, Pro, and Enterprise plans provide a range of additional features that are helpful for teams of different sizes and types.

For instance, the Pro and Enterprise plans allow for more customization and control over the platform, with the ability to create custom fields, columns, and formulas. These plans also provide access to more advanced reporting and analytics tools, such as dashboards and pivot tables.

In addition, the Enterprise plan includes priority support, which ensures that any issues or concerns are addressed promptly and effectively. The support team is available 24/7, and the plan also comes with a dedicated account manager who can assist with any questions or requests.

Overall, monday.com’s plans are designed to meet the needs of different types of teams, whether they are small startups or large corporations. With a range of features and pricing options, the platform is a versatile and customizable solution for project management, task tracking, and team collaboration.

Customer Support

You can reach out to monday.com’s support team anytime, day or night, via a straightforward contact form within the tool. You can also conveniently attach files such as screenshots or quick videos to your inquiries. However, most of your questions can be easily resolved as they provide an extensive library of self-help and training resources at your fingertips.

For instance, you can watch basic overviews on their YouTube channel or participate in live webinars by checking the webinar hub for upcoming events. Additionally, you can take advantage of their FAQ, community forum, feature requests, and themed walkthroughs, such as creating your first project, admin and billing, and using mobile apps.

• Easy to use
• Fantastic UI
• Helpful for collaboration and task assignment
• Good customer support 

• Expensive subscriptions especially for individuals or small businesses
• The software can sometimes be overwhelming

Why We Chose It

We chose Monday.com project management software as the overall best in this roundup because it is ideal for creative project management due to its visual project management system. The software allows users to easily visualize project progress, assign tasks, and track deadlines, making it an efficient tool for managing creative projects.

ClickUp – Best for its extensive customization capabilities

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ClickUp Review

One of the major advantages of ClickUp is its extensive customization capabilities, which serve as a major draw for users. With this online software, you can tailor your creative project management approach to suit your workflow, business model, personal preferences, or any other requirements you may have. This flexibility makes ClickUp a versatile solution that caters to the unique needs of various teams across industries. For instance, the “Custom Fields” feature allows you to include various types of information in your views, while the custom dashboards offer more than 50 widget variations to help you create high-level reports and get a comprehensive overview of your work. These capabilities are among the reasons why we’ve ranked ClickUp as the second-best project management tool.

Moreover, in today’s world, where access to information is critical at any time and from anywhere, ClickUp stands out by providing a functional mobile app that enables users to complete tasks, stay updated, assign tasks, and more, at the tap of a finger. The app has an intuitive interface and user-friendly features, making it effortless to generate new tasks, collaborate with colleagues, and manage projects on the go.

Project Management

Effective team collaboration and communication are critical to the success of any project, but many creatives struggle to achieve it, especially with remote teams. However, ClickUp provides advanced features that make it easy for both small and large teams to streamline communication and collaborate in real time on a single platform. Whether you need to send and receive emails, chat with colleagues, or work on shared documents, ClickUp has got you covered. This tool ensures that you stay connected and up-to-date regardless of your team’s location, eliminating bottlenecks and silos.

One of the many benefits of ClickUp is its ability to create, pull, and customize reports with ease. You can gain valuable insights into your team’s performance, and track each team member’s schedule, including the projects they’re working on, deadlines they’ve missed, and tasks they’ve completed. With over 50 budget variations, you can create custom dashboards that provide a high-level overview of the project and track the progress of each task and the project as a whole.

ClickUp also offers a variety of views to choose from, with more than 15 options available. You can view your projects, timelines, and team structure in whichever way suits you best. In addition to the standard views like List View, Box View, Calendar View, Board View, and Gantt View, you can also try out Mind Map View, Workload View, and Activity View. Each view is tailored to specific needs, from visual outlining to resource management and aggregated views of all activities across specific locations, people, and project types.

ClickUp also helps you manage your time effectively by offering flexible time-tracking features. You can easily track your time, set estimates, add notes, and view reports to stay in control of your work hours. Additionally, you can mark billable time to track invoicing hours and adjust your tracked time as needed. With ClickUp, managing your time at work is a breeze.

Pricing

ClickUp not only provides a wealth of impressive features, but it also boasts some of the most competitive and cost-effective pricing in the market. You can get started with ClickUp’s Free Forever Plan at no charge to get a feel for the platform and its capabilities. If you decide that it’s a good fit for your needs, you can upgrade to a paid plan for as little as $5 per user per month. Moreover, you have the flexibility to choose a pricing plan based on your immediate needs or anticipate needs in the future, making it an excellent choice for both solopreneurs and rapidly expanding creative companies.

The Business Plus Plan, which offers even more advanced features like time tracking, automation, and mind maps, is priced at $19 per user per month.

For larger enterprises with more complex requirements, ClickUp also offers an Enterprise Plan. To learn more about this plan’s pricing and features, you can get in touch with the ClickUp sales team. With these flexible pricing options, ClickUp is an excellent choice for businesses of any size and structure.

Customer Support

ClickUp, an exotic project management software with a focus on creativity, offers customer support through multiple channels including email, live chat, and phone. Additionally, the software features an extensive knowledge base and community forum where users can easily access answers to frequently asked questions and connect with other ClickUp users.

Users generally have positive feedback on ClickUp’s customer support. The company is praised for its quick response times, helpfulness, and dedication to resolving customer concerns and issues beyond expectations. The platform also offers a variety of support resources to help users maximize the software’s potential.

• Integrations with various third-party tools are easy
• The mobile app allows users to stay connected and be creative on the go.

• The software has a steep learning curve and can be difficult to use.

Why We Chose It

We chose ClickUp for its extensive customization capabilities, which is important for creatives. With this online feature, you can tailor your creative  project management approach to suit your workflow and business model.

Asana – Best for its versatility

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Asana Review

Asana is an excellent creative project management software that empowers users to manage their team’s activities, projects, and processes effectively. With Asana, clients can create tasks, assign them to team members, set due dates, and track real-time progress.

It provides enterprise creative project management software that enables organizations to allocate resources, manage budgets, create Gantt charts, track task dependencies, monitor progress, and generate reports. As a result, Asana helps streamline project management processes, foster team collaboration, and enhance project outcomes.

The software is accessible as a web app and has mobile apps available for both iOS and Android devices. To get started with Asana, users can create an account and add team members. Projects can be imported from other project management software like Trello or Basecamp.

After importing projects into Asana, users can assign tasks to team members and add deadlines. Additionally, users can create subtasks to break down projects into smaller tasks. Team members can leave comments on tasks to provide updates or ask questions. 

Overall, Asana is a versatile and effective project management solution that helps users organize their workflows and complete tasks more efficiently. It is also a project management software for nonprofits, enabling them to track fundraising campaigns and donor information. 

Project Management

Asana’s core features include creating projects and delegating work to team members. Users can arrange tasks using the project software, and they can also create recurring tasks to ensure nothing falls through the cracks. Additionally, Asana helps users assign tasks, set deadlines, and track progress throughout the project’s duration.

Asana also supports several third-party tool integrations, including Google Drive, Dropbox, and Slack. These integrations make it easier to collaborate with team members, share files, and stay on top of tasks from anywhere. Moreover, Asana is an ideal marketing project management software for marketing teams. It provides creative agencies with the ability to manage multiple campaigns, deadlines, and clients effectively. 

Asana offers a range of views, such as lists, boards, and calendars, enabling users to choose the one that best suits their needs. Additionally, powerful reporting and analytics features help clients gain insight into their team’s performance and identify areas for improvement. Plus, Asana’s workflow management software tool allows teams to track tasks, deadlines, and communication in one place, improving overall project efficiency.

Pricing

Asana offers four different plans, including an Enterprise plan. The Basic plan is free for up to 15 users, while the Premium plans are priced at $10.99 per user per month when billed annually or $13.49 per user per month when billed monthly. The Business plan costs $24.99 per user per month when billed annually, and $30.49 per user per month when billed monthly.

In addition to the monthly cost, customers may be required to pay state and local sales tax based on their billing address. Additionally, some third-party apps may require additional fees depending on the integration. Nonprofit organizations are eligible for a 50% discount on Asana’s paid plans.

Customer Support

Asana also provides a range of resources for its users, including step-by-step guides, a community forum, and an Academy. The Academy offers interactive courses, training, and webinars taught by Asana’s Customer Success team. For basic questions, there is a chatbot available, and for more complex issues, customers can file a ticket to speak with a customer support agent.

• Software is user-friendly
• Helpful for task management, project timelines, and team communication.
• Integrates well with Github, Zoom, and others.

• The software can be difficult to navigate sometimes
• Customer service is sometimes unresponsive

Why We Chose It

We chose Asana because it is a versatile and effective project management solution that helps users organize their workflows and complete tasks more efficiently.

Wrike – Best for creative workflows

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Wrike Review

Wrike is an ideal project management software for creative teams juggling multiple projects. Its flexible and comprehensive features, such as task management, collaboration, time tracking, and reporting, make it a versatile tool for all types of projects. Specifically, Wrike’s effective organization and collaboration tools make it a top pick for creatives. Its customizable workflows and project templates are especially helpful for production teams looking to streamline their work and boost efficiency.

Wrike is a robust and adaptable project management software that helps creative teams increase productivity and achieve their objectives. Its ability to create tasks, set deadlines, track progress and integrate with popular marketing tools like HubSpot and Marketo further highlights its value.

With Wrike, staying on top of tasks and collaborating with team members is easy, thanks to its user-friendly design and mobile app. Plus, it integrates seamlessly with well-known programs like Google Drive, Salesforce, and Jira, making data transfer and process acceleration simple.

Project Management

Wrike is a project management tool that offers various features to help users organize and manage their tasks and projects efficiently. Projects are used to house multiple tasks that contribute to a single campaign or large project, and they can be identified by a clipboard icon in the sidebar navigation panel. Projects have attributes like project status, owner or stakeholder, and due date.

Folders, on the other hand, are used to organize data in Wrike. They are color-coded for quick visibility, making it easy to find the information you need. Tasks can be added to folders to keep relevant information in one place, and grouping related tasks can lead to a more efficient workflow. There are pre-created workspaces in Wrike, such as Personal Space, company-wide space, and private spaces for teams and departments.

One of the best creative management features of Wrike is its customization options. Users can view the information in different formats, depending on their preferences, which makes it easier to see the most important information. Overall, Wrike is an excellent tool for managing projects, tasks, and information, and its customization options make it an ideal choice for teams with different workflows and preferences.

Pricing

For those just starting their businesses or those who don’t require extensive functionality, Wrike’s free plan offers centralized task management. While this plan includes unlimited users, some features are only available in the paid plans, such as customizable notifications which allow businesses to choose which email notifications appear in their mailbox, thus saving time and remaining focused.

The professional plan is best suited for fast-growing teams, with features such as the option to use a Gantt chart for simple status updates and project feedback, as well as increased storage starting at 5GB.

Wrike’s business plan is designed to meet the needs of all teams in an organization. This plan includes the ability to brand your workspace, customizable workflows, fields, and analytics, as well as the ability to schedule upcoming tasks through a calendar view.

For larger teams that require enterprise-grade security and scalability, Wrike’s enterprise plan is available. Like most creative management software, this plan is highly customizable and geared towards specific needs, and therefore pricing is not often listed.

Customer Support

Wrike’s customer support is widely praised for its responsiveness, expertise, and willingness to help customers with any issues they encounter while using the software. The company provides a range of support options, including live chat, email support, and phone support, as well as an extensive knowledge base and community forum. Customers also appreciate Wrike’s commitment to continually improving the software based on feedback from users, ensuring that the platform remains user-friendly and meets the needs of its customers.

• It is very versatile as a creative project management tool
• Wrike offers great collaboration features. 
• Time tracking on tasks and projects

• Wrike is expensive
• The free plan does not offer good customization

Why We Choose It

We chose Wrike because it is a creative project management software suitable for all types of workflows, teams, businesses, and organizations.

Zoho Projects – Best for small teams

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Zoho Projects is a comprehensive project management tool that offers a wide range of capabilities to effectively manage projects. This innovative software is ideal for businesses of any size as it allows for the efficient execution of tasks, deadlines, calendars, budgets, and resources.

Users can create and manage multiple projects and tasks within Zoho Projects, assign tasks to team members, and monitor the status of each job in real time. The user interface is intuitive and easy to navigate, with customizable project procedures. Additionally, Zoho Projects offers various reporting tools to help users track project expenses and performance.

One of the standout features of Zoho Projects is its ability to integrate seamlessly with other Zoho programs such as Zoho CRM and Zoho Books, as well as popular external programs like Google Drive, Dropbox, and Slack. This allows teams to communicate and share information across multiple applications effortlessly.

Project Management

Zoho Projects offers a variety of task management tools, including standard task lists, kanban boards, and Gantt timeline charts. Each task can be prioritized and have dependencies established, helping to determine which tasks take precedence. The platform also has time-tracking capabilities for billing or team management purposes.

Files related to a project can be attached to tasks, and a centralized file storage database is available to the entire team. Team members can collaborate on tasks using the comment section and share relevant materials using the attachment field.

The main dashboard provides an overview of task progress, team status, a weekly digest, overdue tasks, and timesheet summaries. Budgeting features are also available to manage expenses. Plus, Zoho Projects provides a comprehensive platform for team collaboration and project management.

Pricing

This product offers three different tiers, each with varying features and capabilities. The first tier, Free, includes support for up to 5 users, 2 projects, and 5 client users, as well as Google Apps integration, activity feeds, calendars, and a 10MB file attachment limit.

The second tier, Premium, expands on these features further with support for 20 client users, 20 project templates, a 100GB file attachment limit, work planned vs. actual, task dependencies, and automation of issue categorization.

Finally, the third tier, Enterprise, includes all previous features and supports up to 25 client users, 30 project templates, a 120GB file attachment limit, custom fields, custom profiles, and roles, custom domain, task dependencies across projects, and critical paths.

Customer Support

Zoho has an impressive array of resources for users, including a knowledge base, a user guide, webinars, help videos, a blog, an API guide for developers, and a project community. Furthermore, they offer a customer service number, which is a real positive aspect.

However, locating their support number on their website is not easy. Nonetheless, the abundance of support content available on their website helps compensate for this difficulty.

• Enhances Collaboration
• Pricing is very affordable

• Limited customization
• Limited space for projects storage 

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Methodologies for the Best Creative Project Management Software in 2023

Creative project management software is designed to help creative teams plan, organize, and execute their projects efficiently.

When selecting the best creative project management software, several criteria, and project management methodologies need to be considered to identify the most suitable options. Below are some of the factors we assessed while ranking the best creative project management software in 2023.

Project Management

The effectiveness of the project management features was a critical factor when choosing creative project management software. This includes the ability to manage tasks, track progress, and collaborate with team members seamlessly. We looked at software that offered a range of project management tools, including Gantt charts, timelines, and calendars, to help teams plan and manage projects effectively. Additionally, we assessed if they offered project management methodologies to improve project delivery and facilitate collaboration among team members.

Pricing

Pricing is another critical factor we considered when selecting creative project management software. We assessed affordability and different pricing plans that could meet the specific needs of creative teams. The pricing structure was also a factor. Software that is free or offered a free trial period was also listed. 

Customer Support

The quality of customer support was another crucial factor we considered when selecting creative project management software. We assessed the software that offers responsive and reliable customer support, including different communication channels, such as email, phone, or live chat. Additionally, we listed those with a comprehensive knowledge base, tutorials, and training resources to help users troubleshoot issues and learn how to use the software effectively.

Bottom Line on the Best Creative Project Management Software in 2023

The best creative project management software improves your creativity without hassles. We recommend all the software in this roundup because each one has amazing qualities. 

Still, Monday.com is our number one choice because this creative project management software combines flexibility, automation, customization, mobile access, good pricing, and strong customer service.

We hope that our in-depth review has helped you understand the best creative project management software for you and your team.

Wrike Alternatives are softwares that enable project managers to explore other project management software options. Our review of the best management software explains that Wrike is a popular project management solution because of its advanced automation and integration features. 

Nevertheless, there are other project management software that you can choose from if you prioritize other aspects of project management. Check out how these alternatives to Wrike stack up against each other. Learn which project management tool is the best for you based on your specific needs.

Best Alternatives to Wrike In 2023

• Asana – Best Overall
• Zoho Projects – Best for small teams and mid-size organizations
• Teamwork – Best for collaboration among teams
• Celoxis – Best alternative for digital projects
• Smartsheet –  Best alternative for advanced spreadsheet

Wrike Alternatives

Task management and collaboration

Project Planning and Scheduling

Time and Resource Tracking

Budget and Expense Management

Document Management

Integration with Other Tools and Applications

Customization and flexibility

Asana

Track projects and task progresses, share files, keep track of deadlines, and comment on other people’s work

Project customization, status updates, different views, templates, and availability updates

Native time tracking

Budget tracking

View tasks in context, see who is working on a portion, and keep everyone on the team

Integrates with other tools + automation

Custom fields (create a field for cost, stage, and priority)

Zoho Projects

Collaborate over spreadsheets and documents and build impressive presentations.

Gantt charts

Projects (plan, allocate time, and distribute resources and budget to split work items)

Bill based on project hours, staff hours, task hours, or issue hours

Automation of key document processes like access control, revision tracking, search, and retrieval.

Over 300 apps and software

Custom views, fields, and templates

Teamwork

Assists in scheduling and assigning tasks automatically

• Automation feature.
• Plan, manage, organize, and achieve projects no matter the size

Workload planner

Budget expense function

Document spaces for document sharing, commenting, collaboration, streamlining, and communication

Integrates with other third-party integrations like OneDrive, Dropbox, and Google Drive

Teamwork offers date, URL, status, and checkbox custom fields.

Celoxis

• Prioritize tasks, description, rating, and in-app timer. 
• Activity stream, shareable calendars, version control, and free client portals.

Integrated workflow app plus backward scheduling

In-app timer plus project requests collation

Automatically projected costs and budget health RAG indicators

Comprehensive document management system

Over 400 tools

Customizable workflows and reports, user-defined fields, and configurable dashboards.

Smartsheet

Focuses on the work plus Gantt charts.

Gantt charts, collaborative workspace, and customizable templates

Hours and minutes time tracking hours and minutes time tracking

Expense tracking and report template

Document storage

Over 100 Integrations

Customizable plus flexible views

Asana – Best Overall Wrike Alternative

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Asana Review

Asana is a visually appealing and comprehensive software for project management that is used by 50,000+ organizations around the globe. This is one major reason that it has come up top on our list but that’s not all. 

Asana project management software is built on tasks, which you can group into bigger projects and assign to members of your team.

If you are looking for software that takes away the complication Wrike offers, Asana is a good option. It is easy to navigate and the project management features are simple. 

Although Asana and Wrike have a similar payment model in that they both offer free plans, Asana differs in other capabilities. Asana tool also has a custom workflow which is a nice one when you need to tweak your projects. Plus, Asana offers dashboard reporting to help you quickly view project updates, statuses, and workload management.

• Asana offers easy access to resources for team members
• There is a digital whiteboard for easy project planning

• Does not allow collaboration on document editing

Why We Chose It

We chose Asana because it helps individuals and teams easily and seamlessly organize their work. The dashboard reporting feature that Asana also offers for workload management makes the software a worthy alternative to Wrike. 

Task Management and Collaboration

Individuals, project consultants, contractors, architects, and teams can use Asana to break down complex work into small portions and manageable tasks. Asana allows you to track your projects and how your task progresses. You can also share files, keep track of deadlines, and comment on other people’s work. 

When it comes to collaboration, Asana does the heavy lifting by enhancing communication. With this project management tool, all team members are on the same page with the context needed to turn their ideas into action. You can easily share goals and create milestones with Asana so that everyone’s priorities and accomplishments are clear. 

Project Planning and Scheduling

Asana makes your project planning process seamless. You can organize all your projects and tasks in one place so the amount of work that needs to be carried out is very visible. You can also customize your projects to reflect the workflow of your team and reuse them as templates. 

Using status updates can also keep your team informed about project progress. Team members can share notes in real-time and easily update their availability. You can see the work schedule of your team with different project views, including timeline, board, list, and calendar options.

Time and Resource Tracking

Asana provides a native time tracking feature that you can use to manually or automatically record the actual time spent on a task and estimate tasks. The software also has a reporting feature that helps you to analyze your productivity and monitor the best ways to allocate your resources. 

This helps you to make sure that your project team has enough bandwidth to complete tasks on time without overworking themselves in the process.

Budget and Expense Management

The budget tracking feature in Asana helps you to make decisions that are guided and driven by data when it comes to finances in your project. This helps to ensure that you make the best decisions for the success of your project and that you reduce costs by cutting down on spending or avoiding unnecessary expenses. 

Document Management

Asana makes it very easy to manage and track tasks across multiple projects. This does not mean that it only reduces duplicative work and increases visibility among teams. It also allows everyone on the team to view tasks in context, see who is working on a portion, and keep everyone on the team, including their tasks connected. 

Integration with Other Tools and Applications

With Asana, you can automate common business operations between other tools and software, including file storage, CRM, and communication applications. Asana helps you streamline and enhance the project management of common IT tasks and projects with integrated automation workflows. 

Customization and Flexibility

Asana provides custom fields that allow you to include additional data to tasks in your Asana projects. You can create a field for cost, stage, priority, and other things that are important to your projects, team, workflow, and organization. This helps everyone to have work clarity in what is happening across the organization. 

Pricing

• Free basic plan
• Premium plan: $13.49/month
• Business plan:$30.49/month
• Enterprise plan: contact Asana sales

Zoho Projects – Best for small teams and mid-size organizations

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Zoho Projects is one of the leading project management software for project management among professionals. It is a tool that comes packed with an array of features to help you through collaboration among teams, individual performance, and overall output. Even though Wrike and Zoho both have free plans, Zoho offers several premium functionalities and free project management features. This is why most project managers, teams, and individuals prefer this tool for their businesses and other project management activities. 

Zoho Projects enables easy separation of the most complex projects among teams. You can separate these tasks based on their respective projects or milestones to achieve results faster. 

With Zoho, you can also identify and remove any potential bugs quickly and efficiently. Plus, Zoho offers a secure system that only users who are authorized can access. 

Why We Chose It

We chose Zoho Projects because it is a well-balanced software that helps startups, teams, and project managers define the scope of their projects and tasks. Zoho’s appeal to small-scale and growing organizations also makes it a suitable alternative to Wrike. It is also one of the best project management software for nonprofits.

• Zoho’s pricing is practical and fair
• Zoho rarely has downtime
• It is more suitable for small teams and individuals

• Customer support is inconsistent
• Not very scalable

Task Management and Collaboration

What makes Zoho Projects truly appealing is that it can create and share all kinds of files that a team would need. With Zoho, you can collaborate over spreadsheets and documents and build impressive presentations. There is also the project feature that keeps team members in the loop.

Project Planning and Scheduling

Zoho Projects offers Gantt charts that you can use to build your project plan and track your schedules. This keeps you aware of all your important tasks and their dependencies. Plus, you can immediately see any deviations between your planned and actual progress. 

Time and Resource Tracking

Zoho Projects helps you to create a good project plan, allocate time, and distribute resources and budget to the work items that you have split. You can also track the real-time progress of your project. Plus, Zoho Projects helps you control the progress of your project by comparing actual progress and planned progress so that you can implement the necessary changes. 

Budget and Expense Management

Zoho Projects enables you to bill based on project hours, staff hours, task hours, or issue hours. You can also bill clients based on a fixed cost. This method requires you to choose an extra budget tracking method so that you can track the actual cost. 

Document Management

Zoho Projects allows the automation of key document processes like access control, revision tracking, search, and retrieval. Every change that you make is displayed with a note, date, and the information of the author. This way, every team member is always working with the latest and most accurate version of a file. 

Integration with Other Tools and Applications

Zoho Projects offers the Zoho Flow feature. This feature allows integration with 300+ other apps and software. It includes Microsoft Outlook and QuickBooks. However, some integrations always happen with the paid plan. 

Customization and Flexibility

Zoho Projects offers custom views, fields, and templates to help you capture the right information. Plus, you can get more accurate reports, and keep all your team members better informed.

Pricing

• Free
• Premium: $5/user/month
• Enterprise: $10/user/month

Teamwork – Best for collaboration among teams

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Teamwork is a seamless project management software for teams to come together, collaborate on tasks, and give their best. As a good replacement for Wrike, you can centralize all your tasks, projects, files, and information. Teamwork is befitting for both remote and traditional teams because it has a unique system that helps keep team members informed. 

When you use Teamwork, you’ll find that optimizing your workload, managing projects, and allocating resources are easy. You can also get a panoramic view of all your projects. With Teamwork, all your tasks come in the form of cards that are easy to access. 

Why We Chose It

We chose teamwork because it is easy to get more visibility of the capacity and resources available to your team. You can also keep your tasks in one place and collaborate easily. 

• The timer feature helps you stay on top of your schedules
• Helpful for managing tasks over several projects.
• Grateful for the intelligent project workflow

• The overload of features can overwhelm new users
• UI is not very intuitive

Task Management and Collaboration

Teamwork software automatically works backward from the date of the presentation to schedule and assign tasks. It works like an inbuilt assistant that notes down all your preferences and due dates for any kind of project. 

Teamwork provides one central platform where every team member can communicate, discuss, plan projects, and brainstorm with each other regardless of their location. 

Project Planning and Scheduling

Teamwork is a solution software that helps project managers plan, manage, organize, and achieve projects no matter the size. Teams can view the full scope of a single task or a portfolio of projects while monitoring the components of individual projects. Plus, it has an automation feature for task scheduling so you don’t have to worry about forgetting dates and deadlines for submission. 

Time and Resource Tracking

Teamwork’s Workload Planner helps you to avoid bottlenecks by providing a comprehensive view of everyone’s capacity and reassigning tasks on the fly so that there are no overloaded team members. Teamwork software’s resource management tools also allow you to shift deadlines, tasks, and priorities using its simple drag-and-drop functionality.

Budget and Expense Management

With Teamwork, it’s possible to include budget expenses in a project’s budget to cover any extra individual costs that may arise in addition to the recorded time. There is also the budget expense function that is accessible for per-user Grow and Premium subscriptions or higher.

Document Management

Teamwork offers document spaces document management by providing a centralized storage location for all project-related documents. This ensures that all team members have access to the same documents, preventing version control issues. The software also allows for easy document sharing, commenting, and collaboration, streamlining communication and improving efficiency.

Integration with Other Tools and Applications

With Teamwork, you can integrate with other third-party integrations like OneDrive, Dropbox, and Google Drive among others from the administrative Settings menu.

Customization and Flexibility

Teamwork offers date, URL, status, and checkbox custom fields. These can inject even more flexibility into your Teamwork workflows. Plus, Teamwork project management software helps you with customization by offering customizable templates, custom statuses, task lists, workflows, user permissions, and integration options to meet specific project needs.

Pricing 

• Free Forever
• Delivery: $9.99/month 
• Grow: $17.99/month 
• Scale: Contact Teamwork for details

Celoxis – Best Alternative for digital projects

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Celoxis is an all-encompassing, online software developed to facilitate project management and team collaboration. With a plethora of enterprise-level attributes and functionalities, this software is packed with everything you need. Moreover, its user-friendly interface and reasonable cost render it an excellent option for businesses and teams seeking an affordable and intuitive project management solution.

Why We Chose It

We chose Celoxis because it is a round project management tool and very easy to use especially for digital projects and tasks. 

• It is easy to use
• The software offers quality support
• It is a great software for time and cost tracking

• Support is slow and unresponsive
• Can be overly expensive for small teams

Task Management and Collaboration

With the software, you can label each task with a name, priority rating, description, start and end dates, and a budget. Project managers can delegate tasks to programmers and IT support personnel, add comments, upload files, and monitor time by either manually inputting it or utilizing Celoxis’ user-friendly in-app timer.

Moreover, Celoxis enhances teamwork and communication among team members using its activity stream, a calendar that can be shared, version control, and client portals that are customizable to suit your team’s requirements.

Project Planning and Scheduling

Celoxis provides a comprehensive set of integrated workflow applications for managing risks, bugs, issues, change requests, and other processes involved in software development. By using these apps, you can keep track of each step of your software development lifecycle. Additionally, Celoxis allows you to create custom workflow apps with routing rules, escalation policies, and custom fields to suit your specific needs.

Moreover, Celoxis enables you to perform backward scheduling of your projects in cases where the project end date is inflexible and must be met at any cost. This type of planning involves working backward from the project’s end goal and identifying the necessary steps in reverse-chronological order.

Time and Resource Tracking

Celoxis makes it effortless to track the duration of tasks with its time-tracking feature. Each task comes equipped with a timer, and once completed, programmers can input the task’s duration into the time log. You can also record the percentage of completion to monitor task progress and determine what is left to be done.

Additionally, Celoxis allows you to centralize your project requests from various sources into one location and organize them according to your business’s key performance indicators. With this capability, you can easily compare demand with capacity and prioritize projects that offer the most value to your business.

Budget and Expense Management

Whenever your team updates the status of tasks and logs their hours or expenses, Celoxis instantly calculates the Projected Cost for each task. By doing so, it enables early warning mechanisms, such as Budget Health RAG indicators, to alert you ahead of time if your costs are on track to exceed your budget or estimates.

Document Management

Celoxis project management software provides a comprehensive document management system that allows users to create, store, organize, and collaborate on project-related documents. It enables users to upload and share files, set access permissions, track version history, and receive notifications on updates or changes made to the documents.

Integration with Other Tools and Applications

With Celoxis project management software, you can effortlessly integrate with more than 400 commonly used business applications. Additionally, its API is both user-friendly and robust, allowing for smooth integration with any custom or in-house software you may have.

Customization and Flexibility

Celoxis project management software provides customization and flexibility to its users through features such as customizable workflows, user-defined fields, configurable dashboards, and customizable reports. These features allow users to tailor the software to their specific needs and processes, resulting in a more efficient and streamlined project management experience.

Pricing

• Cloud: $25/month
• Premise: $450 billed once

Smartsheet – Best alternative for advanced spreadsheet

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Smartsheet presents itself as a commendable alternative due to its user-friendly and extensively adaptable interface. Its versatility caters to various purposes such as time management, collaboration, communication, and more. The interactive functions ensure that it satisfies the requirements of every user, regardless of industry. Its flexibility enables effortless onboarding for users transitioning from different tools.

Why We Chose It

We chose Smartsheet because it is a very advanced spreadsheet tool. However, it’s not the easiest software option if all you want is a simple project management software.

• Versatile and user-friendly
• Collaboration-friendly with real-time updates and notifications
• Integration with various other software and tools

• Limited advanced reporting capabilities compared to other project management software
• The steep learning curve for complex projects and workflows

Task Management and Collaboration

With a focus on the work people do, regardless of the methodology or process, Smartsheet empowers modern project management. Its flexible platform supports hybrid work, driving better communication and scalable processes that empower you and your team.

Visualizing your projects is made simple and seamless with Smartsheet’s interactive Gantt charts. These charts help to maintain transparency and bring attention to important tasks.

Project Planning and Scheduling

Smartsheet simplifies project planning and scheduling with its interactive Gantt chart, collaborative workspace, and customizable templates, enabling teams to track progress in real-time and deliver high-quality work on time and within budget.

Time and Resource Tracking

The Hours and Minutes time tracking feature enables individuals to log the precise amount of time spent on each project or phase. Users can either confirm the suggested hours for the days they worked as per the plan or enter their hours. Moreover, the feature includes a timer in the Day View for even more accurate time tracking.

Budget and Expense Management

The template for expense tracking and reporting offers a straightforward and scalable solution for finance teams to collect expenses, obtain managerial approval, and monitor reimbursements.

Document Management

Smartsheet provides a “File” column type that allows users to upload files to individual tasks or rows within a sheet. This can include images, documents, spreadsheets, PDFs, and other types of files. This feature can be useful for attaching supporting documentation or visual aids to tasks, and for keeping all relevant information in one central location.

Integration With Other Tools and Applications

With Smartsheet, it is possible to integrate over 100 applications such as Asana, Google Sheets, Jira, Salesforce, Gmail, and Slack, enabling users to develop workflows without the need for coding.

Customization and Flexibility

Unlike several project management tools that only offer list or board view for creating projects and do not allow users to modify or view them in different formats, Smartsheet provides flexible views such as grid, card, Gantt, and calendar. This feature enables users to switch between views with ease and gives them the freedom to manage their projects in the way they prefer.

Pricing

• Free
• Pro: $7/month
• Business: $25/month
• Enterprise: Contact Smartsheet for custom pricing

Methodologies for the Best Wrike Alternatives in 2023

When selecting the best Wrike alternatives, we considered several criteria and project management methodologies to help identify the most suitable alternatives. Below are some of the factors we assessed while ranking these alternatives:

Task Management and Collaboration

We evaluated how effective the task management and collaboration features are on each platform. This includes the ability to assign tasks, track progress, and collaborate with team members on projects.

Project Planning and Scheduling

We examined the project planning and scheduling capabilities of each alternative. Features such as Gantt charts, timelines, and the ability to set deadlines were assessed.

Time and Resource Tracking

We assessed the effectiveness of time and resource tracking features on each platform. For instance, time tracking, resource allocation, and the ability to generate reports.

Budget and Expense Management

We evaluated the budget and expense management features offered by each alternative. Features such as expense tracking, budget forecasting, and the ability to manage invoices were evaluated.

Document Management

We checked how effective the document management features are on each platform. We evaluated the software’s ability to store, share, and collaborate on documents.

Integration With Other Tools and Applications

The ability of each alternative to integrate with other tools and applications was examined. This includes features like API access, third-party integrations, and compatibility with popular applications.

Customization and Flexibility

The level of customization and flexibility offered by each alternative were thoroughly assessed. We evaluated the software’s ability to customize workflows, templates, and reports, as well as the flexibility to adapt to changing business needs.

Bottom Line on the Best Alternatives to Wrike

The best alternatives to Wrike empower you to try other project management software and see the one that fits your needs better. We recommend all the Wrike alternatives in this roundup because each one has amazing qualities. 

Still, Asana is our number one choice because this project management software combines flexibility, automation, customization, mobile access, good pricing, and strong customer service.

We hope that our in-depth review has helped you understand the best Wrike alternatives for you and your team.

Smartsheet is a well-known project management software several organizations use to streamline their workflow. Of course, this wasn’t the case when the software was released in 2005 with such bogus tools. Since it remodeled its features in 2010, it now has over 10 million users on its platform, including Wix, Pioneer Studios, and Discovery, Inc.

One reason for its widespread adoption by companies in that regard is the fact that it doubles as a spreadsheet and an organizational and collaboration tool. Smartsheet does this by embedding features that let users manage projects, communicate and share relevant information with others working on the same project.

However, like any other software, Smartsheet has features that may not come to par. This article tackles this issue by outlining some great alternatives to consider in place of Smartsheet. It compares the specific features that put these software in a great position to serve as close or better choices.

Top 12 Smartsheet Alternatives

• Monday.com – Best Overall 
• ClickUp – Best for task management
• Asana – Best in number of available features 
• Wrike – Best customizable features 
• Zoho Projects – Best in data and documents management
• Trello – Best for team collaboration
• Teamwork – Best Integration (5000+)
• Celoxis – Best for resource management
• Easy Projects – Best for small projects
• Microsoft 365 – Best Spreadsheet
• Scoro – Best for client reporting
• Nifty – Best customizable milestones feature

Overview Of Some Of The Best Smartsheet Alternatives In 2023

Software

Pricing Per Month (Annually)

Team Management And Collaboration.

Time and Resource Tracking

Integration with Other Tools and Applications.

Monday.com

• Individual plan – $0(up to 2 team members)
• Basic plan – $8 per seat (5GB file storage)
• Standard plan – $10 per seat (Guest access available)
• Pro plan – $16 per seat (dependency column)
• Enterprise plan – Exclusive pricing

Allows users to collaborate using work docs in real-time.

Use the time tracking column to keep tabs on hours spent on a project.

Link any tool you already use to Monday.com.

ClickUp

• Forever free – $0 (100MB storage)
• Unlimited – $5 (unlimited storage)
• Business – $12 (advanced automatons)
• Business plus – $19 (custom permissions)

Customize your workflow process and manage your task using 35+ ClickApps like the Milestones feature, task, and nested subtask.

Use time estimates to keep track of team progress.

Here are some Integrate 1000+ apps and tools natively.

Asana

• Forever free – $0 (15 team members) 
• Business plan $30.49
• Exclusive enterprise plan for organizations.

Share ideas and receive helpful feedback on assigned tasks.

Use time log templates to track the duration of time spent on tasks.

Get every tool you need in one space by integrating your favorite Apps.

Wrike

• Free – $0 (active task limitations apply)
• Team – $9.80 (2GB storage per user)
• Business – $24.80 (5GB storage per user)
• Exclusive offers for Enterprise and pinnacle plans. (10GB and 15GB storage per user, respectively)

Collaborate on projects by tagging specific team members who have the required information.

Wrike’s live timer or manual time logs and timesheets keep detailed records of time spent on each task.

Connect to 400+ native apps and tools & 1000+ extra using connectors.

Zoho Project

• Free – $0 (limited storage space)
• Premium – $5 (100GB of storage space)
• Enterprise – $10 (120GB of storage space)

Assign due dates to tasks using the calendar feature and best deadlines.

Create payroll invoices and track billable hours with Zoho timesheets.

Use Zoho apps and third-party software using integration tools.

Trello

• Free plan
• Standard plan – $5
• Premium plan – $10
• Enterprise plan – $17.50

Use custom fields to create a to-do list and assign tasks to team members.

Use Zoho time tracking and reporting tools to beat deadlines.

Get design, IT, and file management tools on Zoho with a few clicks.

Teamwork

• Free plan (maximum of 5 users.)
• Starter plan – $5.99 (minimum of 3 users)
• Deliver plan – $9.99 (automation and forms)
• Grow plan – $17.99 (advanced budgeting)

Task priority feature to show which task should be given top consideration.

Play and pause billable and non-billable time logs for more accurate figures.

Sync and use all your tools on one platform.

Celoxis

• Cloud plan – $22.50 (2GB file space per user)
• On-premise Plan offers exclusive pricing.

Customizable client portal to boost collaboration between the client and team.

Optimize your workflow with integrated time trackers.

Power up your work processes with 400+ other softwares.

Easy Projects

• Essentials plan – $5.90 (agile tools)
• Business plan – $11.90 (resource management)
• Platform plan – $23.90 (project budget)
• Enterprise Plan – negotiable pricing.

Baseline views feature to compare insights to original project plans.

Stopwatch and task reporting tools.

Share data on Easy Project from third-party sites.

Microsoft 365 (Microsoft Project)

• Basic Plan – $6 (1TB of cloud storage per user)

• Standard Plan – $12.50 (manage customer appointments)

• Premium Plan – $22 (advanced security)

Plan project tasks with Microsoft To-Do and Planner & Create tasks manually via email using Microsoft Teams & Track hours spent completing every job on Sharepoint.

Integrate all Microsoft 365 softwares with any website you use.

Integrate Outlook with DocSend, Docusign, Employee Directories, and more

Here are some words

Scoro

• Essential plan – $26 (detailed work reports)
• Standard plan – $37 (multiple currencies)
• Pro plan – $63 (timesheet and time locking)
• Ultimate plan – Exclusively available on negotiation

Use a project portfolio to plan and implement tasks.

Weekly reports cover time and resources spent.

Marketing, Task management, and accounting tools available on demand + Custom made integrations built via the marketplace.

Nifty

• Free plan – $0 (100MB storage space)
• Starter plan – $39 (100GB storage space)
• Pro plan – $79 (500GB storage space)
• Business plan – $124 (1TB storage space)
• Unlimited plan – $399 (unlimited storage space)

Use Agile development flows to create and customize tasks.

Manage resources and time spent with detailed time logs + Timesheets for client reporting.

Customs embed links to every tool needed to improve workflow.

Best Smartsheet Alternatives – Quick Verdict

Best Overall – Monday.com is the best Smartsheet alternative software because although it doesn’t have a native spreadsheet option, it has every other feature needed for seamless team management. Plus, it can integrate with Excel for anyone who needs the additional spreadsheet feature offered by Smartsheets.

12 Best Smartsheet Alternatives In 2023

Monday.com

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Monday Review

Three men birthed Monday.com to create a single-page workspace that allowed team members working on a project to collaborate effectively. Several years later, Monday.com is one of the leading product management softwares and an outstanding Smartsheet alternative.

Monday.com provides a platform where teams can plan and schedule, set deadlines, customize their experience, collaborate with managers and team members, etc. Companies can use its features in different niches with different workforce levels.

• The Web version has an excellent user interface.
• The customer support system is highly effective. Response time takes a couple of minutes.
• Offers numerous task management features that make the cost worth it.
• Automation features work like it is supposed to.

• Premium plans are pricey.
• Keeping track of billable hours could be a hassle.

ClickUp

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ClickUp Review

ClickUp is a product management software hosted on the cloud, and it is commonly used as an alternative to Smartsheet. At the time of its release, its founders believed the task management software were not intuitive enough and created Click-Up as an alternative with a user-friendly interface and features. 

ClickUp is hosted on the web, and it has a mobile app version to cater to small businesses and teams utilizing its free plan or one of its low-tier plans. Some solutions ClickUp provides include 20+ 360 degrees ways to view projects, drag-and-drop task functions, and other ways to customize workflow.

• Click-Up offers excellent storage options.
• Allows users to add an unlimited number of guests.
• The platform is easy to navigate.
• Integrates easily with other platforms.

• The mobile version needs more features and a better UI
• Billable hours are difficult to track, except it is a few hours.

Asana

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Asana Review

Asana is one of the project management alternatives to Smartsheet that helps to encourage collaboration within a team and proper management of resources. This project management software achieves this in several ways, one of them being by providing tools that automate the workflow of a project.

Another fantastic feature it incorporates is prioritizing any task given to a team member, which helps everyone know the urgency of handling any assignment. Like most other project management tools, users can bring different software and play around with them on Asana’s platform.

• Asana offers detailed insights on milestones and team productivity.
• Makes working with big teams easy.
• The onboarding process is swift, even for beginners.
• Has over 20+ premade project templates.

• The mobile App is difficult to use and needs more customizable features.
• Errors are bound to happen, but there is no undo button.

Wrike

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Wrike Review

Wrike is one of the biggest Smartsheet competitors and is a cloud-based software like ClickUp. Wrike allows teams to organize their projects online on a single page, enabling team leaders to follow up on projects in real time and spot any areas that could draw back the project.

• Users can create charts natively for reporting.
• Great for budget and resource tracking.
• Has a highly intuitive interface.
• Provides users with the blueprint option to duplicate functional project workflow.

• Tends to lag.
• The pricing plan is discouraging for teams with lots of members.

Zoho Project

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Zoho Projects is among the perfect Smartsheet competitors to consider for small projects. It has a free version (with minimal offers), and you can use the software premium package for just $9.

However, it’s an excellent platform for teams to try out if the workflow involves a lot of collaboration. Zoho’s feature allows users to create discussion forums and collaborate on mutual tasks. Additionally, Zoho is widely praised for its data management, enabling users to drag, drop and customize data according to the demands of an assignment.

• Space provision is incredible for such low-price offers.
• Has a variety of collaboration features.
• The customer feedback loop is impressive.
• Managing data and documents is easy and effective.

• Needs to improve security (2FA).
• Things tend to disappear in a storm of tasks, subtasks, and features.

Trello

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Trello is amongst the free Smartsheet alternatives for users who need project management software on a budget. Although it has paid plans, its free pricing options are excellent for a team of, say, two persons because of the space limitations.

Trello’s collaboration features are fantastic, and it incorporates features that help to ease up a workspace. For instance, it allows users to do more than use plain numbers and texts when communicating. On Trello, users can add stickers anytime when leaving comments under a task.

• Incredibly cheap offers.
• Goes the extra mile with collaboration features.
• The one-page project overview is straightforward to understand and visually appealing.
• Very easy to integrate with other software.

• Storage space options are too limited.
• Drag-and-drop drop feature is a little too eager. Moves when it’s not supposed to.
• Too many features depend on third-party connections.

Teamwork

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Teamwork is an incredible project planning and management tool and yet another Smartsheet free alternative. Free in the sense that it offers a forever free package to its users for as many as 5 users.

Apart from its exciting free offer, Teamwork can integrate with over 5000+ websites and apps its users need. Most of these connections are facilitated by third-party automation sites. 

Teamwork aims to create an online environment that promotes collaboration and improves team productivity. It delivers on this via its Milestones, Portfolio, Projects, tasks, and many more features that help plan and manage a project.

• Its add a guest feature allows for improved collaboration on projects.
• Provides regular updates.
• Multiple users can work on a single task and set different billable timers without hassle.

• Needs to automate more of its features.
• Needs to improve its platform to allow users to work from different parts of the world in sync.

Celoxis

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Celoxis serves as one of the competitors to Smartsheet, which helps to organize all tasks and resources needed for a project. The solution is usually centered on the project team and how to keep them in sync to improve workflow. It enables teams to work better by helping them track time spent on projects, create budgets to aid resource management, give a detailed overview of all the actions carried out on the project, etc.

• Integrates with several useful websites and boosts productivity.
• Its free package includes many great features for small businesses and individuals.
• The live support option is very responsive

• Needs to increase website UI screen resolution.

Easy Projects

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Easy Projects is not one of the free Smartsheet alternative options available for businesses or individuals looking for Project management software. Easy projects run a 15-day free trial period, after which you are expected to subscribe to the team plan or acquire an entire enterprise plan.

Easy projects are great for users running small businesses with small operations because they tend to lag and slow extensive processes down. It provides customizable project templates, Gantt chart view, automation, collaboration features, and other tools needed for effective management.

• Clients can keep an eye on their projects.
• Perfect for Small business owners.
• Tracking work hours is uncomplicated and can be done following a few steps.
• Provides an option for exporting and importing project reports.

• It’s a bit hard to integrate Apps or web pages into the platform.
• The platform needs to improve its filter options.

Microsoft 365

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Microsoft 365 is a high-end alternative to SmartSheets, owned by Microsoft. Microsoft 365 used to be known as Office 365, and if you didn’t already know, it is not a single software. MS 365 is a suite that houses 10+ softwares including, including Excel, Word, PowerPoint, Outlook, To Do, Teams, and Planner.

All these packages can be linked together to perform certain functions, including project management. However, MS Teams and Planner + Excel (for their spreadsheet function) are the best options for businesses or organizations that would instead use Microsoft products for task management.

• Offers extensive storage options.
• The platform is very secure and screens out suspicious logins.
• Provides updates to features often.
• Available offline.

• Third-party integration is too limited.
• Very pricey.

Scoro

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Scoro is a Smartsheet alternative that provides a centralized site for businesses, IT firms, etc., to carry out their projects orderly. Different aspects involved in this project could range from reporting to clients, planning, expense management, clocking in and out, and other activities. It has shortcomings, but it still excels in client reporting and CRM.

• Scoro’s features and tools are pretty flexible for its users.
• Quote, and invoice features are great for businesses.

• Team members without administrative access need more permission to implement changes.
• The mobile version incorporates most of the features available on the web version.

Nifty

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Nifty is another pricey alternative to Smartsheet. It has a free plan and a 14-day free trial period for its premium plans that start at $39 for the lowest offer. Its highest bid or unlimited plan will cost you $399, allowing users to add any number of team members, clients, and visitors to a project.

Moving on to its tools and features, Nifty’s excellent User Interface has been applauded by many. However, Nifty has excellent collaboration tools that allow more than one team member to be assigned to a project. Plus, other unique instruments.

• Has a very well-designed UI
• Notifications are all over the place, needs.
• Offers some essential CRM tools.
• Gives users an option to create shortcuts to their most used sections.

• It is too pricey, and over-dependence on third-party integration sites makes it even worse.
• Needs to improve on its Word Docs tool.

Benefits Of Using Smartsheet Alternatives

Enhanced Collaboration and Communication

Product management from the onset has been targeted at taking the necessary steps to ensure that a project is implemented correctly. However, traditional methods were not as effective, so the wave of product management softwares like Smartsheets and its alternatives came.

Devs created alternatives to Smartsheet to improve team collaboration and make it easy to communicate with the clients who own these projects and the project managers. One way this was achieved was through building tools that allow multiple users to take part in conversations around a project simultaneously in the same space. Similar to what you’d have in a boardroom meeting, although boardroom meetings.

It made it easy to create project plans and allowed everyone to brainstorm solutions together. That way, everyone who needed to be in the loop was fully aware of the steps that would be embarked on ahead of time.

Streamlined Project Workflow

Another benefit one would observe with Smartsheet competitors and even on the Smartsheet software is the ability to streamline a project workflow. A streamlined workflow is a process that has been adjusted to improve efficiency and ease up the execution of tasks.

Most project management softwares, including Smartsheets and all its alternatives, are built with tools that improve how projects are carried out. Each one comes with its unique solution that helps with the central goal of revamping the project execution.

The improved workflow of teams on each alternative software will be because of features that users can customize to assign tasks. Plus, tools managers will use to set deadlines to ensure the project is completed within the budget.

Better Time Management and Resource Allocation

To be able to implement and wrap up any project successfully, one must know how to manage time effectively and the ways to allocate resources assigned to the project. Product managers must devise ways to ensure that the available material and human resources to users are utilized efficiently.

That’s where Smartsheet competitors like Monday.com, Click-Up, Asana, and lots more come in. These softwares are built with timers and budgeting tools that help teams manage their time better. 

They also provide features that allow the project managers access to metrics displaying how every resource meant for the project is being spent. That way, the business owners or project managers can effect changes if necessary to ensure that time and resources are appropriately managed.

Improved Budget and Expense Management

Most firms, organizations, and small and large-scale businesses are constantly seeking avenues to improve their budgets and cut down on expenses. It is essential to understand where your resources are going as a profit-based organization, especially if the plan is to maximize profit.

For years companies have used product management softwares to effect changes in how they spend their resources. They use this softwares to provide a rundown of expenses, insights, income statements, etc. These financial details now help these businesses identify where money is being wasted and where adjustments can be made based on the insight provided.

Many Smartsheet alternatives, such as Wrike and Asana, provide budget and expense management features either natively or through integrations. The features allow businesses to manage costs and expenditures more effectively. This enables companies to track expenses, set budgets, and monitor expenditures in real-time to ensure that projects stay within budget.

Real-Time Project Visibility

Real-time project visibility is one of the unique features offered by project management softwares. Businesses can take advantage of this feature using most alternatives to Smartsheets like Click-Up, Trello, Teamwork, and lots more.

This softwares allows users access to all their business operations on one page using Gantt Charts, Kanban boards, etc. Using this tool enables the user to be completely aware of anything going on in their business; that way, it’s possible to make informed decisions and adjustments.

The details contained in this metric or insight is usually drawn from task lists containing the different job allocation and who handled the job. Another feature that adds to the detailed one-page view is the time trackers attached to each task. Time trackers enable the team and Admins to check out the overall or individual billable hours, providing insight into resources allocated and how it was spent.

The downside is that most of these features are mainly available to premium subscribers. However, some specific softwares provides this service to their free subscribers, and the package usually has a minimal seat open.

Scalability and Adaptability

Due to the increasing number of processes, activities, and projects that need to be finished, it may be challenging to keep track of everything that needs to be done. This is where having a tool like Smartsheet comes in handy. It enables you to build a centralized location in which all of the data associated with your company can be saved and arranged in a single place in a centralized location that you create. This not only makes it easier to obtain information when you require it, but it also contributes to the overall smoother operation of the project.

Smartsheet competitors, like Nifty, ClickUp, and Microsoft 365, provide scalable and adaptable project management solutions that can be customized to meet the unique needs of businesses. These tools offer features like customizable workflows, integrations with other tools, and flexible pricing plans that make it easier for companies to scale their project management solutions as their needs grow and change.

Businesses have several Smartsheet alternatives, each providing unique features that can help enhance collaboration, streamline workflows, improve time management, manage budgets and expenses, and provide real-time visibility into project status. Whether you’re looking for a free Smartsheet alternative or a more robust project management tool, there is a tool out there that can meet your needs.

Conclusion

Smartsheet is one of the leaders in providing project management software solutions for businesses and other organizations. Smartsheet provide excellent collaborative tools and other tools for analyzing, displaying, and storing data. 

However, everyone can not be a fan of Smartsheet for reasons like pricing or usability of certain features based on personal preferences. This would lead them to seek free or paid alternatives to fill the gap. 12 Smartsheet options and their key components have been outlined here; feel free to check them out.

Before choosing an alternative, it’s best to fully understand the needs of your team or business to guide you in making an informed decision. The right software will have you or your team collaborating easily and more efficiently, leading to better outcomes. However, Monday.com is the top choice here for businesses and individuals.

ClickUp is a popular project management software offering a robust range of project management services and capabilities to business owners in various industries. 

Although Clickup is an excellent project management software, there are several competitors in the industry that offer similar services as ClickUp. Sometimes these ClickUp alternatives offer features and capabilities that are lacking in ClickUp. 

To avoid limiting yourself to ClickUp, in this article, we will review the best ClickUp alternatives considering some essential features such as task management and collaboration, time and resource tracking, budget and expense management, and document management. 

Quick View Of The Best ClickUp Alternatives

• Monday.com: Best For Project Management   
• Asana: Best For Mid-size Enterprises
• Wrike: Best for Seamless scaling of business growth 
• Zoho Projects: Best for project customisation 
• Teamwork: Best For Service Providers that Face Clients

Product

Features

Plans

Benefits

Support

Monday.com

• Integrations 
• Dashboards management
• Automations 
• Gantt 
• Kanban
• Docs management
• Files and forms management

• Individual plan
• Basic plan: $8 seat / month
• Standard plan:
• $10 seat / month
• Pro plan:  $16 seat /month
• Enterprise plan: Custom pricing

• You have access to enterprise-scale automations & integrations if you are subscribed to the enterprise plan. 
• The dashboard management feature helps you to run your account from one spot. 
• You have access to use the Gantt and Kanban tools for your project management needs. 
• Rapid response time for customer queries, you are attended to in 2 hours or less.

• Email support
• Live chat 
• Phone support

Asana

• Workflow builder 
• App integrations 
• Reporting 
• Automation 
• Mobile and desktop app for both Android and iOS devices
• Complex work management 
• Project tracking

• Basic plan
• Premium plan:  $10.99/month
• Business plan: $24.99/month
• Enterprise plan: Custom pricing

• Asana provides you with features to build your project workflow, this improves your team’s productivity in no time. 
• Asana allows you to automate project management processes if not all. 
• With Asana you are able to track your project progress. 
• With Asana you can see what all your team members are working on. 
• You can work from everywhere in the world on your Asana account thanks to the Mobile apps of Asana. 
• Asana allows for sections of your account  to be customized.

• Live chat 
• Email support

Wrike

• Project resource planning
• Cross tagging 
• Kanban boards
• Integration
• Proofing 
• Mobile and desktop app for Android and iOS devices

• Free plan
• Team plan: $9.8/month 
• Business plan $24.8/month
• Enterprise plan: custom pricing
• Pinnacle plan: Custom pricing

• With Wrike you can cross tag within your team and third party integrations.
• You can work anywhere with the availability of mobile and desktop apps. 
• With Kanban Boards on Wrike users have access to instant viewing of your project progress across the value chain.   
• Wrike provides streamlined proofing and collaboration in one place to users. 

• Live chat
• Customer complaint  form

Zoho Projects

• Developer APIs
• Tailored invoices
• Automated invoicing
• Lead management
• Customer service
• Marketing automation
• Customization options
• Mobile access via mobile and 
• Integration

• Free plan 
• Basic plan: $16/month
• Standard plan $32/month
• Professional plan $80/month

• Zoho provides for users to make customized fields, layouts, statuses, and workflows. 
• You are allowed to seamlessly carry out market customisation of your projects.
• Zoho allows for you to make multiple platform integrations with  third party platforms into your firm’s workflow schedule. 
• Zoho has several advanced project management software features and tools to suit any business such as Kanban, Gantt charts, for complex work management.

• Phone support 
• Email 
• Complaint ticket portal 
• FAQs and forums

Teamwork

• Project planning
• Project management
• Team members remote working availability
• Time tracking
• Resource management 
• Tasklist template 
• Project template

• Free forever plan with limited 
• Stater plan: $5.99/month 
• Deliver plan: $9.99/month 
• Grow plan: $17.99/month 
• Scale plan: Custom pricing

• Teamwork offers users robust Time tracking features for constant visibility of your projects. 
• The cost of purchase will not strain startup project managers’ budget because the plans are affordable.  
• Access to free project management  resources for  startup project managers to avoid wastage and unnecessary expenses. 
• Teamwork allows users to perform robust time tracking of projects during project management.

• Email support
• Phone support

Monday.com: Best Overall Alternative 

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Monday.com Review

Monday.com provides simple and complex project management services to over 180,000 companies worldwide. It offers its users several functionalities making it a good alternative to ClickUp. Monday is robust and suited for nonprofit program management because it provides a large selection of nonprofit project management tools. Monday.com is one of the best project management software for nonprofits because it has a free-to-use plan for the majority of its tens of thousands of users worldwide. 

Features 

As a user of Monday.com you have access to unlimited boards for working, unlimited docs, customizable notifications and over 200 templates regardless of the size of your business. These features make Monday a good alternative to ClickUp. We’ll consider more features that make Monday a good ClickUp alternative. 

Task Management and Collaboration

The task manager helps to drastically reduce the time spent on unproductive chattering and ventures. Task management is achieved using the task tracker tool, to determine if teams are focused on their work and delivering according to schedule or if they are wasting working hours in unproductive activities. 

Document Management

Document management is a very important tool on Monday and this is perhaps one of the best features offered by Monday. The Monday.com work docs help to ignite the workflow of team members. The Doc feature available on Monday works in a sequence of connection, collaboration and execution of workflow ideas. 

Integration with Other Tools and Applications

Monday allows you to seamlessly integrate your favourite tools on monday.com just like you can do on ClickUp. With Monday you can integrate more than 50 third-party apps into your working space to keep your workspace all in one place. 

Plans 

Monday offers five plans with the individual plan offered free of charge, while the other plans such as the Basic plan goes for $8/month, Standard plan  goes for $10/month, Pro plan goes for $16/month, and the Enterprise plan is custom priced. 

• Compatible with mobile app on Android and iOS enabled devices 
• Ability to test advanced features through trials
• Tracking of assignments by several people per project 
• Integration is enabled 
• Numerous views for boards are enabled, this enables you to manage operations up to the C-suite level. 
• Customisation and the abundance of templates are available 
• Cross-company collaboration available between internal and external teams 
• Access to Gantt and kanban charts 
• Provides in-app automation
• Multiple project views
• In-built time tracking feature
• Powerful communication pathway

• Limitations in features and seats especially on the free plan 
• Options for reporting are limited 
• Complex project boards are cluttered   
• Pricing complexities
• Limits features for the entry-level plan
• Slow support

Asana: Best For Midsize Enterprises and Cross-Functional Work 

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Asana Review

Asana is an enterprise project management software and one of the best project management tools on the market. Asana provides users with seamless access to work across all company platforms and teams using one access. The software provides high efficiency and flexibility to teams across organizations. 

Features 

Asana provides users with features for complex content development and planning using workflow builder and several other Asana tools which allow for organizing and assigning tasks to team members. Asana makes a good alternative to ClickUp given its robust integration feature for third-party platforms and websites. Further, it offers tools for project reporting, process automation, project tracking, and complex work management. 

Time and Resource Tracking

Time and resource tracking are a great selling point for Asana; making it an outstanding alternative to ClickUp. Asana also has a robust reporting feature that aids in productivity analysis and also resource allocation. 

Budget and Expense Management

The budget tracking feature provided on Asana allows you to make decisions guided by data in issues relating to the finance of the organization. Asana budget and expense management help you to make the best of decisions to avoid loss in revenue or resources. 

Document Management

With Asana you have nothing to worry about regarding documents and tracking of tasks across teams and projects. This increases productivity among team members knowing that everyone can see the work done by any member of the team. Document management connects all the projects and tasks in the team.   

Plans 

Asana offers four membership plans starting from a basic free plan to the business plan for $24.99/per month, Asana also has the premium plan for $10.99/month and the enterprise plan that requires you to call and make special arrangements for payment.

• Nonprofits have a 50% discount for the purchase of any plan
• Mobile apps for Android and iOS devices  
• Availability of a robust Reset API  
• Integration of third parties is big on Asana 
• Integration with third-party services
• Supports Agile project management
• Teams with 15 members enjoy free membership

• High cost of the paid plan for startups and low-income individuals
• Does not support the creation of custom services
• You can only dedicate a task to one person per time

Wrike: Best for Seamless Scaling of Business Growth 

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Wrike Review

Wrike as an alternative to ClickUp is built for large corporations requiring large project management in their business operations, for seamless scaling and growth of the businesses. Wrike is a good alternative to ClickUp because it is suited for marketing agencies and consulting firms. 

Features

Wrike is built as a high-end tool offering tagging of projects across organizations and teams, with a mix of several aspects of project management and software technology. Wrike is a worthy alternative to ClickUp. It operates with several advanced features including Kanban boards for the management of projects and tasks that come with them.  

Wrike allows users to create high-performance custom workflows using DAM tools and dynamic reporting. Wrike provides users features for integrating with several hundreds of third-party websites and platforms for cross-platform operations. 

Project Planning and Scheduling

Wrike offers robust project planning and scheduling which results in the delivery of high-value work that easily meets your project goals and obligations. This feature allows you to set priorities for team members so that everyone understands what work needs to be done so that the delivery time is achieved. 

Integration with Other Tools and Applications

Wrike allows you to integrate your favourite tools and apps, when working on projects and tasks with your team. This integration means you will have your work and teams with everything you need in one place.  Wrike integration feature allows you to integrate more than 400 third party apps, tools and platforms. This makes Wrike a good ClickUp alternative in terms of third party integrations. Wrike integrate has a no code workflow with an intuitive approachable interface. 

Plans 

Wrike provides five membership plans starting with the free plan with no costs, the Team Plan goes for $9.8/month, the Business Plan goes $24.8/month, The Enterprise and Pinnacle plans are custom priced, meaning you have to contact the sales rep for your account to be set up.

• Cross tagging is provided for 
• Real time analytics for project monitoring and reporting is enabled 
• Automated workflow
• Easy to use dashboards 
• Pre-configured native Integrations 
• Mobile and Desktop App for Android and iOS devices
• Enables team collaborations
• Highly flexible and can be customized to suit your needs

• Wrike lacks filtering feature which can make work cumbersome  
• The number of integrations is low at 400+ compared to similar players in the industry 
• Cluttered dashboard making it hard to navigate
• Pricing is on the high for startups especially 
• Extra fees to access add-ons and premium features

Zoho Projects: Best for Project Customisation 

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Zoho as an alternative to ClickUp provides a good base for organizations and individuals who love to create personalized project templates when working. The customization on Zoho projects is second to none during project management and execution. Zoho provides users with features to create customized fields, layouts, statuses, and workflows. Zoho provides features that allow users to make multiple platform integrations with third-party platforms. 

Features 

Zoho has a robust array of features making it a good ClickUp alternative, some of the main features of Zoho that make it a good alternative to ClickUp include: Developer APIs used in third-party integrations, tailored invoices, automated invoicing for instant invoice creation, customization options, etc. 

Budget and Expense Management

Zoho Projects allows you to bill clients based on hours of the project completed, staff hours, task hours, or issue hours. This billing routine is different from what is obtainable on ClickUp and puts Zoho projects ahead as a good alternative to  ClickUp in terms of budget and expense management. 

Document Management

Zoho projects allow you to automate critical document processes such as  access control, revision tracking, search, and retrieval. Every change that you make is displayed with a note, date, and the information of the author. This way, every team member is always working with the latest and most accurate version of a file. 

Integration with Other Tools and Applications

Zoho Projects offers the Zoho Flow feature. This feature allows integration with 300+ other apps and software. It includes Microsoft Outlook and QuickBooks. However, some integrations always happen with the paid plan. 

Customization and Flexibility

Zoho Projects offer custom views, fields, and templates to help you capture the right information. Plus, you can get more accurate reports, and keep all your team members better informed.

Plans

Zoho offers four membership plans starting with the free plan which is free, the Basic Plan at $16/month, the Standard Plan at $32/month, and the Professional Plan at $80/month. Each of the plans has varying levels of access granted to the subscriber. 

• Timesheets used for logging work hours for accurate invoicing 
• Automated task assigner which helps to save time on routine tasks 
• You can use advanced project management tools such as the Gantt charts  
• Cross-platform usage of resources is available  
• Simple interface and user-friendly
• Affordable pricing
• Keep track of time spent on projects
• Easy collaboration with all the project information
• Time tracking tools

• The mobile app is not compatible with iOS devices  
• The integration capacity can be increased
• No pre-made template
• Integration is difficult

Teamwork: Best For Service Providers that Face Clients

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Teamwork as an alternative to ClickUp is a project management platform focused on client project management. Teamwork offers several features that make it a worthy alternative to ClickUp. Teamwork  offers portfolio management, which is a critical feature for financial firms’ project management execution. 

Features

Teamwork offers a robust project management platform, making it a good alternative to ClickUp. Some of the top features that make Teamwork a good ClickUp alternative include: project planning feature for project planning, project management for all things project management, Time tracking feature for keeping up with project progress and status, etc.  

Task Management and Collaboration

Teamwork software automatically works backward from the presentation date to schedule and assign tasks. Teamwork functions with an inbuilt assistant which takes on your preferences and due dates for any kind of project. 

Project Planning and Scheduling

Teamwork is a solution software that helps project managers plan, manage, organize, and achieve projects no matter the size. Teams can view the full scope of a single task or a portfolio of projects while monitoring the components of individual projects. Plus, it has an automation feature for task scheduling so you don’t have to worry about forgetting dates and deadlines for submission. 

Time and Resource Tracking

Teamwork has a workload planner that helps you to navigate away from bottlenecks by giving you a comprehensive view of your team members’ performance. This feature also helps you not to overload team members who still have running tasks. This feature helps you to move and change deadlines when necessary, which makes it a good alternative to ClickUp. 

Plan 

Teamwork is available for anyone with the need to have a grip on their project management needs including nonprofit program management. Teamwork has a membership plan for everyone. The service offers five major membership plans: Free Forever Plan with limited access, Stater Plan which goes for $5.99/month, Deliver Plan which goes for $9.99/month, Grow Plan which goes for $17.99, and the Scale Plan which requires custom pricing. 

• Robust Time tracking 
• Low cost of purchase 
• A free Forever Plan 
• Resource management feature to avoid wastage and unnecessary expenses
• Properly guided task list template

• Limited project templates
• Retail manager is not fully functional 
• Lack of enterprise dashboards

Benefits of Using ClickUp Alternatives

Some benefits to using ClickUp alternatives for your project management include: 

Streamlined Project Workflow

Streamlined project workflow is the optimization of project management procedures by users. Streamlining projects helps to improve the efficiency and productivity of business teams in their project management. ClickUp alternatives provide a highly streamlined project workflow that is better than what is sometimes offered on ClickUp.  

Better Time Management and Resource Allocation

ClickUp offers great time management and resource allocation on its platform but lacks in some aspects that are covered by its alternatives. ClickUp alternatives offer more robust time management and resource allocation in most instances.  

Improved Budget and Expense Management

Budgeting is a critical aspect of project execution and management. ClickUp alternatives provide robust budgeting through their budgeting and expenses management features. These features have similar or better functionalities than those available on ClickUp. 

Scalability and Adaptability

Scalability and adaptability are big factors when it comes to project management. Scalability is the ability of the project management software to contain an increasing amount of work or users, without experiencing performance issues. ClickUp offers scalability features and is adaptable, but its alternatives also offer scalability and adaptability and in some cases better than ClickUp. 

ClickUp alternatives offer scalability and adaptability to users with features such as customizable workflows, automation, and integrations. These features allow for streamlining of operational workflows, making it easier to manage larger projects with more team members.

Ranking Methodology

In choosing the best ClickUp alternatives we considered several project management methodologies, and indices such as features available or not available on ClickUp. We also considered the features that worked better or highly the same with lower cost to what is offered by ClickUp, to make  our choice of the alternatives in this guide. We considered these especially to choose ClickUp alternatives. 

Features

We considered the features offered by ClickUp alternatives that were falling short or outright lacking on ClickUp. Some of the features that were either absent on ClickUp or falling short include: streamlined customization, customized summary view, collaborative project planning, shared team calendars, etc. 

Pricing 

Pricing was a serious consideration for the alternatives to ClickUp, these alternatives offer similar or better value in pricing to what ClickUp offered in general. We did price consideration in two ways: the amount paid versus the value to be derived for the paid amount. ClickUp was at the same level and lacked in other aspects than many of the alternatives in one way or the other. One instance is the pricing of Teamwork which was very low and with robust features as are offered by ClickUp. 

Task Management and Collaboration

The task management of these alternatives were evaluated as we researched worthy ClickUp alternatives. We checked for the effectiveness of the task management and collaboration features of each of the alternatives we presented. 

Project Planning and Scheduling

We query the project planning and scheduling functionalities of the alternatives we listed. Our listed alternatives had good performance of these features such as Gantt charts, Kanban boards, timelines, etc. 

Bottomline on Best ClickUp Alternatives

ClickUp is a project management software, which offers cloud-based collaboration in project management, with a network of robust features and tools, using top-notch project management methodologies. We have looked at the best alternatives to ClickUp considering what features they offer in contrast to what is offered by ClickUp. 

These alternatives we x-rayed include monday.com, Zoho Projects, Wrike, Asana, and Teamwork. These alternatives will make your work experience much better and give you better productivity in the long run. Go for any of these ClickUp alternatives today and you will be happy you did. 

With its team-centric and startup businesses growth mantra approach to project management, Monday.com is one of the most popular collaboration platforms on the market.  Monday as a very popular enterprise management software has stiff competition in the market, with many of the competitors offering some project management services and providing tools better than Monday. 

The impact of Monday is not deniable in the market, but it lacks some key features, tools and services of project management, hence where Monday Alternatives come into play. Some of the major alternatives to Monday in the market include: Click up,  Asana, Wrike, Zoho Projects, Trello, Teamwork, etc. These Monday alternatives offer some similar features and more powerful functionality to Monday.com. We will discuss what these Monday alternatives have to offer in detail. 

Quick View Of The Best Monday Alternatives

• ClickUp: Best For Development Teams That Are Agile 
• Asana: Best For Mid-size Enterprises
• Wrike: Best for Seamless scaling of business growth 
• Zoho Projects: Best for project customisation 
• Teamwork: Best For Service Providers that Face Clients
• Trello: Excellent Kanban Board Interface 
• Celoxis: Best for teams that are geographically distributed 
• Easy Projects: Best for use by middle and large enterprises 
• Smartsheet: Best in ease of use for spreadsheet based projects 
• Microsoft 365: Best for document archiving 
• Nifty: Best for reporting across organizations 

Product

Features

Plans

Benefits

Support

ClickUp

• Automations
• Nested substack and  checklist 
• Integrations 
• Task management
• Project tracking
• Customization availability
• Mobile app compatible for Android and iOS 
• Team collaboration

• Free plan 
• Unlimited plan: $5/user/month
• Business plan: $12/user/month
• Business plus plan: $19/user/month
• Enterprise plan: custom pricing

• You can have over 1000 integrations to third parties using your ClickUp account.
• You can follow the progress of your project and the timeline of events using the project tracking feature. 
• With your ClickUp mobile app you can monitor your projects and work  from anywhere in the world.
• With ClickUp your task management features take over the control and running of your tasks in ClickUp.

• Email support
• Live chat

Asana

• Workflow builder
• App integrations 
• Reporting
• Process automation 
• Mobile and desktop app for both Android and iOS devices
• Complex work management 
• Project tracking

• Basic plan
• Premium plan:  $10.99/month
• Business plan: $24.99/month
• Enterprise plan: Custom pricing

• With Asana you can build your project workflow, this is a new feature on Asana and will improve productivity of teams in no time. 
• You can automate most of your Asana project management processes if not all. 
• With Asana you are able to track your project progress. 
• With Asana you can see what all your team members are working on. 
• You can work from everywhere in the world on your Asana account thanks to the Mobile apps of Asana. 
• Asana allows for sections of your account  to be customized.

• Live chat
• Email support

Wrike

• Project resource planning
• Cross tagging 
• Kanban boards
• Integration
• Proofing 
• Mobile and desktop app for Android and iOS devices

• Free plan
• Team plan: $9.8/month 
• Business plan $24.8/month
• Enterprise plan: custom pricing
• Pinnacle plan: Custom pricing

• With Wrike you can cross tag within your team and third party integrations.
• You can work anywhere with the availability of mobile and desktop apps. 
• Kanban Boards on Wrike gives users access to instant viewing of your project progress across the value chain.   
• Wrike provides streamlined proofing and collaboration in one place to users.

• Live chat
• Customer support  portal for ticket submission

Zoho Projects

• Developer APIs
• Tailored your invoices
• Automated invoicing
• Lead management
• Forecasting
• Customer service
• Marketing automation
• Customization options
• Mobile access
• Integration

• Free plan 
• Basic plan: $16/month
• Standard plan $32/month
• Professional plan $80/month

• Zoho provides for users to make customized fields, layouts, statuses, and workflows.
• You are allowed to seamlessly carry out market customisation of your projects.
• Zoho allows for you to make multiple platform integrations with  third party platforms into your firm’s workflow schedule. 
• Zoho has several advanced project management tools such as Kanban, Gantt charts, for complex work management.

• Phone 
• Email 
• Ticket 
• FAQs and forums

Teamwork

• Project planning
• Project management
• Remote work for  staff and team members
• Time tracking
• Resource management 
• Tasklist template 
• Project template

• Free forever plan with limited access and no fees 
• Stater plan: $5.99/month 
• Deliver plan: $9.99/month 
• Grow plan: $17.99/month 
• Scale plan: Custom pricing

• Teamwork offers you a robust Time tracking feature for constant visibility of your projects. 
• The cost of purchase will not strain your budget given that the plans are affordable.  
• Access to the resource management feature that helps you to avoid wastage and unnecessary expenses.

• Email support 
• Phone support

Benefits of Using Monday Alternatives

Some of the benefits of using Monday alternatives for your project management solutions include: 

Enhanced Collaboration and Communication

Monday alternatives offer enhanced collaboration and communication features and capabilities that significantly improve team productivity and efficiency. These alternatives offer similar or even better collaboration in communication compared to what Monday has to offer. 

Streamlined Project Workflow

Streamlined project workflow is the process of optimizing project management procedures by users. This process helps to improve efficiency and productivity of business teams project management. Monday alternatives offer highly streamlined project workflow similar to what is available on Monday. Monday alternatives provide a centralized platform for project management across departments and units of organizations. 

Better Time Management and Resource Allocation

Monday offers a robust time management and resource allocation on its platform, same applies to Monday alternatives, they offer better time management and resource allocation. The alternatives to Monday use various tools such as time tracking for time management during project management. 

Improved Budget and Expense Management

Budgeting is a very serious consideration for project management software, including the free to use plan management software. Monday alternatives have robust budgeting and expenses management features. These features have similar processes to Monday, or better functionalities than those available on Monday. 

Real-Time Project Visibility

Real time project visibility ensures that you have access to your work space regardless of where you are. Monday offers viability features to users on its platform, same is the case with Monday alternatives of project management software, they offer real time visibility to users through the use of time tracking of projects. 

Scalability and Adaptability

Scalability and adaptability is a very big concern when it comes to project management. Scalability is the ability of the project management software platform to contain an increasing amount of work or users, without such platforms experiencing performance issues. Monday offers scalability but lags in the delivery of scalability and adaptability. Monday alternatives offer scalability and adaptability better than Monday in many cases. 

Monday alternatives offer scalability to users using features such as customizable workflows, automation, and integrations. These features allow users to streamline operation processes and workflows, which makes it easier to manage larger projects with more team members.

Top Monday Alternatives

Below are the top Monday alternatives when you are looking for alternatives to Monday.

ClickUp: Best For Development Teams That Have Scrum Agile Products

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ClickUp Review

ClickUp is created for everyone and any type of business with teams of staff. ClickUp is built also for teams that make use of scrum in their product development. These sorts of businesses have a need for a project management software like ClickUp. The project management software allows for more than 1000 integrations from third party platforms. This contributes to why ClickUp is a top alternative to Monday.  

Features 

Click up has a top notch customisation view for projects using workflow boards or due dates on calendar. Click allows you to collaborate and provide value across teams and organizations, using some of the best collaboration tools such as figma and Invision. ClickUp offers Nested Substack and  Checklist features that are often used by developers to simplify complex projects into substacks for easy access and understanding.  

Document Management

ClickUp offers a robust docs feature that manages all your files and projects tasks that have to do with documents. With ClickUp docs all your document needs on the platform are settled. 

Integration with Other Tools and Applications

ClickUp allows you to integrate all your work tools from other platforms into your ClickUp account. You can integrate more than 100 apps, websites and platforms into your ClickUp. 100 plus integrations may seem small compared to other platforms, but it still serves small and middle sized businesses. 

Plans

ClickUp offers membership plans starting from the free plans for start-ups or individuals, the unlimited plan that goes for $5/user/month, business plan that goes for $12/month, and the business plus for $19/month.

• Over 1000 integrations to third parties using your ClickUp account.
• Time tracking features 
• Mobile access and mobile apps in Android and iOS devices 
• Forever free plan for individuals and startups 
• Multiple views
• Record video in-app
• Multiple pre-built templates 

• Mobile app lacks intuitivity
• Glitchy: Real time tracking gets glitchy
• Cost of purchase may be a worry for startups especially the business plan

Asana: Best For Midsize Enterprises and Cross Functional Work

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Asana Review

Asana is an enterprise project management software built for cross platform functional work amongst collaborating organizations. Asana provides you seamless access to work across all your work company platforms using one access. Asana drives efficiency and provides flexibility to teams across organizations. 

Asana offers organizations and especially non profits who use nonprofit project management tools, to push their operations using a project management software. Asana gives a specialist 50% discount to nonprofits for any of the available plans the organization wishes to purchase. Asana is the best project management software for nonprofits.  

Features 

Asana allows for complex content development and planning using workflow builder, and other Asana tools that allow for organizing and assigning tasks to team members. Asana has a great app integration feature allowing users to integrate their third party apps and websites to Asana when they have the need for it. Asana allows for project reporting, process automation, Project tracking, complex work management. Asana has a mobile and desktop App for both Android and iOS devices that enables you to work from anywhere in the world. 

Time and Resource Tracking

Time and resource tracking is a great feature for tracking team performance and project progress on Asana; this makes it a good Monday alternative. Asana uses native time tracking and resources tracking features to stand as a Monday alternative in this aspect. Asana also provides a robust reporting feature which aids in team productivity analysis and resource allocation. 

Budget and Expense Management

Asana has a budget tracking feature provided that allows you to make data dependent decisions regarding financial issues in your organization. Asana budget and expense management features enable you to make informed decisions to avoid revenue or resources loss. 

Document Management

Documentation on Asana comes with documents and task tracking that enables you to have a full grasp of the status of tasks at any given time. Document management allows you to quickly improve productivity across the teams attending to tasks and projects.    

Plans 

Asana has four membership plans starting from a basic free plan to the business plan for $24.99/month, Asana also has the premium plan for $10.99/month and the enterprise plan that is custom priced. 

• Non profits get a 50% discount for any of the plans they wish to purchase
• Mobile apps for Android and iOS devices for working from anywhere and portability 
• A robust Reset API  
• Integration of third parties is big on Asana

• Lack of tracking feature for either tasks or projects
• High cost of the paid plan for startups and low income individuals

Wrike: Best for Seamless Scaling of Business Growth

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Wrike Review

Wrike is built for large corporations requiring large project management in their business operations, for seamless scaling and growth of the businesses. Wrike is built for project resource planning in the scale done by humongous large companies. Marketing agencies and several other professional service providers are suitable for using Wrike. The project management software Wrike has a wide range of tools for project management and execution. 

Features

Wrike is built as a high end tool that supports cross tagging of tasks and teams with a mix of several aspects of project management and software technology. Wrike operates with several advanced features including kanban boards for management of projects and tasks that come with them.  

With wrike, you can create high performance custom workflows using DAM tools and dynamic reporting. Wrike allows for integration of several hundreds of third party apps and platforms for cross platform operations. Wrike has allows you to work anywhere using the wrike mobile apps.

Project Planning and Scheduling

Wrike provided project planning and scheduling capabilities that bring about high-value work that meets project obligations and goals. The project planning feature enables you to set priority tasks and assign such to team members. When such tasks are assigned the delivery times are also set so that everyone knows the need for timely delivery of the task. 

Integration with Other Tools and Applications

Wrike provides third party applications and website integration tools and features. You can integrate more than 400 third party apps and tools to your wrike account. With wrike integration you can bring all your favorite apps, work tools and teams to one place. 

Plans 

Wrike has five membership plans starting with the free plan with no costs, the Team Plan goes for $9.8/month, the Business Plan goes $24.8/month, The Enterprise and Pinnacle plans are custom priced, meaning you have to contact the sales rep for your account to be set up. 

• Cross tagging is enabled 
• Real time analytics for project monitoring 
• Wrike provides automated workflow
• Easy to use dashboards 
• Pre-configured native Integrations 
• Mobile and Desktop App for Android and iOS devices

• Wrike lacks filtering feature which can make work cumbersome  
• The number of integrations are low at 400+ compared to similar players in the industry 

Zoho Projects: Best for Project Customisation

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Zoho provides a good base for organizations and individuals who love to create personalized project templates when working. The customisation is done for the best possible outcome during the project management and execution. Zoho allows users to create customized fields, layouts, statuses, and workflows. Zoho allows users to make multiple platform integrations with  third party platforms into your organization’s workflow schedule. 

Features 

Zoho is built with several features so many to list all out here, some of the main features of Zoho that make it a good alternative to Monday include: Developer APIs for integrations with third party platforms, tailored invoices that are specific to purpose and entity, automated invoicing for instant creation of invoices, customisation options for keeping your designs to your liking, etc. 

Zoho allows for users to easily perform tasks specific to their work, using several of the available advanced project management tools such as Kanban, Gantt charts, project time tracker, Lead management, etc. Zoho enables effective timesheet logging of data for your billable and non billable hours to avoid complaints from either parties. 

Budget and Expense Management

Zoho Projects provides a billing feature for business owners allowing them to bill clients based on hours of completed project, task hours, staff hours, or issue hours. This system of billing is different from what is available on Monday. 

Integration with Other Tools and Applications

Zoho projects provides you with integration capabilities with over 300 third party apps, websites, and platforms. This feature allows you to integrate all your favorite tools, apps and teams into one place.  

Customization and Flexibility

With Zoho projects you get custom views, fields, and templates that help you get the right information from your project collaborators in a glance.  With the customization and flexibility feature you will get more accurate reports. 

Plans

Zoho has four membership plans starting with the free plan which is free, the Basic Plan which goes for $16/month, the Standard Plan which goes for $32/month, and the Professional Plan which goes for $80/month. Each of the plans have varying levels of accessibility granted to the subscriber according to their subscription cost.

• Timesheets use for logging billable and non-billable work hours for accurate invoicing 
• Automated task assigner which helps to save time on routine tasks is available on Zoho 
• You can use advanced project management tools such as the Gantt charts  
• Cross platform usage of resources is enabled

• The mobile app is not compatible with iOS devices  
• The integration capacity can be increased

Teamwork: Best For Service Providers that Face Clients

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Teamwork is a project management platform that is client focused project manager. This project manager offers several features that qualify it as an alternative to Monday. Teamwork  offers portfolio management, Critical path feature, integrated team chat, easy document management, etc., which are not offered by Monday. 

Teamwork provides users with great working experience with the number of work features available on the platform. Teamwork offers service to all kinds of businesses and organizations including project management software for nonprofits. 

Features

Teamwork as a robust project management platform has opened to its users a sea of features that they may not be able to exhaust using in a lifetime. Some of the top features available on teamwork include: Project planning feature for project planning, Project management for all things project management, Time tracking feature for keeping up to speed with the state of the project from anywhere you are. Resource management, Tasklist template, project templates are several other features offered by Teamwork. 

Task Management and Collaboration

Teamwork software works with inbuilt assistants that take note of project preferences and due dates whenever you begin any project. This feature helps to remind and notify you when due dates are close or reached to keep you on track.  

Project Planning and Scheduling

Teamwork provides you with special tools and features such as a project manager, to execute your project perfectly. You will be able to execute your project regardless of the size with Teamwork. With this feature you can view the full scope of a single task or a portfolio of projects. This feature has automation tools for task scheduling to avoid missing important project dates and deadlines. 

Time and Resource Tracking

This feature is the workload planner for Teamwork that helps you to navigate from bottlenecks in project execution. This feature is able to help you do that by providing you with a comprehensive view of team performance. This feature helps you to avoid overloading team members with tasks, and moving deadlines when necessary. 

Plan 

Teamwork is open to everyone wishing to have a grip on their project management needs including for nonprofit program management teamwork has a membership plan for everyone. The platform has five major membership plans: Free Forever Plan with limited access, Stater Plan at $5.99/month, Deliver Plan at $9.99/month, Grow Plan at $17.99, and the Scale Plan which requires custom pricing through customer support channels or sales department of teamwork. 

• Robust Time tracking 
• Low cost of purchase 
• A free Forever Plan 
• Resource management feature to avoid wastage and unnecessary expenses
• Properly guided task list template

• Limited project templates
• Retail manager is not fully functional 
• Lack of enterprise dashboards

Ranking Methodology

In our ranking and sorting of the  best Monday alternatives we took a look at several factors and indices such as features and tools not available on Monday but are available on the alternatives. We also considered the features that were available but had better performance than what is available on Monday.com. 

Features

Some of the features that were either absent on Monday or less robust include: Resourcing and timesheets Proofing and approvals, Native chat with both direct and group messaging, Note-taking within Zoom meetings Native email, etc. 

Ease of Use

We considered the ease of use of the softwares, they were either easy to use as Monday or easier to use. An example is ClickUp which is much easier to use and navigate compared to Monday. The ease of use test was passed by all our listed Monday alternatives.  

Pricing 

Pricing was considered in two ways: the amount paid versus the value to be derived for the paid amount. Monday was average in the amount paid for subscription to the alternatives that made our list, with less offering in many cases for the paid amount. While the alternatives offered more seats and value many times in regard to the amount paid for subscription. 

Integration with Other Tools and Applications

We evaluated these Monday alternatives to ensure they all had the feature of integration of at least 100 third party apps, websites, or other platforms. Each of our alternatives have integration as a feature fully functional on their platform. 

Bottomline

Monday is a popular project management software with a vast network of professionals using its services to sort their project management needs. We have seen that there are several alternatives to Monday, some offering similar services as Monday and others offering services with features not available on Monday.

We have x-rayed Monday alternatives such as ClickUp, Zoho Projects, Wrike, Asana, and Teamwork. We were able to get these alternatives by following project management methodology to select the Monday alternatives. 

Project management software for architects can help you achieve the best results and projects by providing a centralized platform for task management, collaboration, and automation. 

However, the project software options in the market are many, and choosing the one that fits your needs can be challenging. 

In this article, we’ll carefully review the best project management software for architects in 2023.

Best Project Management Software for Architects

• ClickUp – Best Overall
• Wrike – Best for Improving Architectural Workflow
• Teamwork – Best for Collaboration Among Architectural Teams
• Smartsheet – Best for Small Architectural Firms
• Nifty – Best for High-Quality Design and Performance

Product

Building Information Modeling (BIM)

Collaboration and Communication

Project Scheduling and Resource Allocation

Cost and Budget Management

Document Management and Version Control

Mobile Access

Integration with Other Software and Tools

ClickUp

Customizable and unique workflows

Advanced collaboration detection feature

Project Management calendar + Resource allocation template

Project cost management template + 6 view types

Docs management+ focus mode feature + archive feature

Mobile application

1,000+ tools

Wrike

Centralized platform + custom dashboards

Shared workspace feature

Project scheduling template + effort-centric resource allocation

Budgeting feature

Document management + sharing tracking

Mobile application

400+ tools

Teamwork

Collaborative platform + centralized location

Transparency + flexibility + less complexity

Project insight + milestone tracking

Budget expense feature

Microsoft Office plugins

Mobile application

Integrates with several software including HubSpot and Google Drive

Smartsheet

Integrated project delivery b

Messaging + video

Project sharing

Cost tracking

Agile document management system

Mobile application

100+ tools

Nifty

Visualization tools + clash detection + quantity takeoffs

Document milestone automation + collaborative document creation

Resource allocation feature + project planning and scheduling

Billable hours tracking + automated insights

Centralized storage and collaboration tools with access control and permissions.

Mobile application

2,000+ integrations

ClickUp – Best Overall

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ClickUp Review

ClickUp is our best in this list of project management software for architects because its powerful features take the guesswork out of project management. ClickUp offers several features including Gantt charts, Calendar view, and process automation that you can use to create task dependencies with only a few clicks. You can also assign tasks and projects to team members anywhere in the world. 

Building Information Modeling (BIM)

ClickUp offers architects customizable workflows that you can tailor to suit the specific requirements of any BIM project. You can create unique workflows for every phase of the construction project including design construction, and commissioning. This makes it easy to manage complex BIM projects with multiple stakeholders and tasks. 

Collaboration and Communication

ClickUp has an advanced collaboration detection feature that makes collaboration and communication between you and your team a breeze. You don’t need to be unaware or confused about what a team member is doing again. With ClickUp, you can tell when others are editing, commenting, and even viewing the same task as you. 

Project Scheduling and Resource Allocation

ClickUp gives you a free project management calendar that can help to meet the needs of Agile projects, remote teams, and their full ambitions. The calendar view of this software is a great way to visualize important plans and deadlines for scheduled projects. 

ClickUp also features a resource allocation template that helps you to keep track of the capacity of your organization and the availability of your resources in one place. 

Cost and Budget Management

ClickUp has a project cost management template that allows you to track low-level costs and high-level budgets in your architectural projects. The template offers about six different statuses including $ estimate input, approved, complete needs approval, and needs changes.

You also have access to about 6 view types including project costs request and project cost table all for tracking your cost and managing your budget. 

Document Management and Version Control

With ClickUp, all your work and documents can be in one place. You can create beautiful wikis, and docs, and connect them to workflows to execute architectural project ideas with your team. 

The focus mode feature allows you to work free of distraction and keep track of details. There is also the archive feature that allows you to hide documents that you don’t need immediately to avoid cluttering your workspace view. You can find these documents later using the search feature.

Mobile Access

A mobile application is another great feature that ClickUp offers architects. Instead of carrying your laptop or personal computer around, all you need is your smartphone. You can reply to a comment, change task status, mark a reminder as completed, and access the dashboard using ClickUp’s mobile app. 

Integration With Other Software and Tools

ClickUp allows you to connect with over 1,000+ tools and software for free. Some include Slack, GitHub, GitLab, Webhooks, Everhour, Toggl, and harvest. You can be more productive with these useful integrations and achieve amazing results. 

• Very easy to utilize and customize your needs
• Visually appealing and good user interface
• Superb customer support
• Mobile application

• Does not have all the views in the mobile app
• The learning curve can be steep for some users

Pricing

• Free Forever Plan
• Unlimited Plan: $5/month per member
• Business Plan: $12/month per member
• Business Plus Plan: $19/month per member
• Enterprise Plan: Contact Sales for pricing

Why Did We Choose It?

We chose ClickUp because it offers interesting features. Whether you’re an architect managing a small renovation or a large-scale construction project, using ClickUp helps you to stay on top of your tasks from start to finish!

Wrike – Best for Improving Architectural Workflow

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Wrike Review

Wrike is a project management software tool for architects. Its major purpose is that it improves architectural workflow and boosts productivity among many projects, especially those that seem complex. It has a list of impressive features and can fit your specific needs.

Building and Information Management (BIM)

Wrike provides a centralized platform for managing building information. By utilizing Wrike’s custom dashboards and reports, architects can monitor progress, identify issues, and make informed decisions based on real-time data for building projects. 

Collaboration and Communication

Wrike offers you and your teammates a shared workspace feature. Here, you can discuss issues, share progress, and see the status of tasks and the final version of files. 

Project Scheduling and Resource Allocation

As an architect, Wrike’s project scheduling template can help you to track your project progress from start to finish. Using the timeline view, you can see vital tasks or projects and their due dates.

Wrike software has an effort-centric resource allocation that also allows you to indicate and share task hours or minutes independently from task duration. This means that team members can tell exactly what they should work on and when.

Cost and Budget Management

Wrike has a budgeting feature for cost and budget management. This feature enables you to track and estimate your financials across projects in real-time and in one place. Examples include setting your account to your preferred currency and setting default hourly rates for users and job roles in projects. 

Document Management and Version Control

Wrike allows you to manage and share documents. Using Wrike, you can create new automated processes to speed up architectural workflows and get rid of tasks with little or no value. This software also enables document tracking so that you can know when there is a change to a file or a document. 

Mobile Management

Lacking internet or Wifi? You don’t have a problem with Wrike. Wrike has an offline mode that allows you to access tasks without an internet connection. Create sub tasks, tasks, edit tags, make comments, and view cached content among others on your mobile phone. 

Integration With Other Software and Tools

Wrike is very flexible software and allows integration. With Wrike, you and your architectural team can connect to over 400 applications, automating your tasks, projects, and workflows like never before. 

• Allows you to effectively plan and manage your resources
• Approval software helps you prevent delays
• Organizes your project task

• Cheaper plans have limited users
• Expensive for solo or small teams

Pricing

• Free plan
• Professional plan: $9.80/month
• Business plan: $24.80/month
• Enterprise plan:contact Wrike for a custom quote

Why Did We Choose It?

We chose Wrike because it can boost architectural productivity. It has impressive features and all of the plans offer useful features for architects. Wrike is also an essential project management software for consultants.

Teamwork – Best for Collaboration Among Architectural Teams

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Teamwork is mainly designed to help architects and their team members collaborate on projects. It has an intuitive interface that enables effective communication with the members of your team in a central hub. You can also access real-time reporting to stay up-to-date on your team’s progress.

Building Information Modeling (BIM)

Teamwork software helps with Building Information Modeling (BIM) by providing a collaborative platform for all stakeholders in an architectural project to share and manage data. 

With Teamwork, teams can upload and store BIM models, drawings, schedules, and other relevant project documents in a centralized location, allowing for real-time collaboration and communication.

Collaboration and Communication

Teamwork promises 3 major things; more transparency, more flexibility, and less complexity. It has project collaboration tools that let you create custom and unique workflows to fit the best practices of your team while you work together more effectively and transparently.

Project Scheduling and Resource Allocation

With Teamwork, you can plan, manage, and utilize your resources more efficiently. It provides insight into the scope of your project, helping to monitor and balance your team’s workload by project scheduling. Teamwork is an efficient software for tracking project goals and milestones.

Cost and Budget Management

Teamwork enables you to add budget expenses to a project’s budget, facilitating accountability for any additional individual costs that may be required after the logged time. However, the budget expenses feature is only available on per-user Grow and Premium subscriptions and higher plans.

Document Management and Version Control

Teamwork enables you access to the latest version of your document, including reviewing the document offline or accessing the document through the Microsoft Office plugins. Team members can also add their comments directly into the activity feed for the document to determine what changes they would recommend.

Mobile Access

Teamwork has a mobile app for both iOS and Android devices that architects can utilize from anywhere, making work on the go easy and possible. 

Integration With Other Software and Tools

Teamwork users can integrate the software with other third-party integrations like Dropbox, HubSpot,  OneDrive, and Google Drive among others from the administrative Settings menu.

• Unlimited free client users
• Prioritizing tasks from different projects relative to each other
• Great for managing tasks over multiple projects

• The overload of features and UI design can overwhelm new users
• The software can take time to update project fields when assigning tasks

Pricing 

• Free Forever
• Deliver: $9.99/month 
• Grow: $17.99/month 
• Scale: Contact Teamwork for details

Why Did We Choose It?

We chose Teamwork because it is best for teams that need a simple project management software. It enhances collaboration and streamlines architectural projects. It facilitates better communication among teams and offers an in depth view of the total project history.

Smartsheet – Best for Small Architectural Firms

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If you own or oversee a small architectural firm, Smartsheet is one of the best project management software for startups and small firms. The Smartsheet work execution platform plus its app add-ons and integrations help you plan, track and manage your daily work.

Many architects leverage Smartsheet to ensure data consistency throughout their projects from start to finish. 

Building Information Modeling (BIM)

Smartsheet is a valuable tool for anyone working in the Architectural industry who needs to manage BIM projects. It helps you scale through the phase of integrated project delivery by testing potential scenarios and establishing what the team will achieve.

Collaboration and Communication

Using Smartsheet enables teams to work together via messaging, video, or other virtual methods. This fosters success and accomplishment, despite not being in the same location. 

Project Scheduling and Resource Allocation

Using Smartsheet, you can share your project with any number of internal and external collaborators who can manage project schedules and resource allocation details from anywhere and at any time.

Cost and Budget Management

In Smartsheet, you can track costs associated with projects and other tasks and remain within budget. 

The resource management features also enable you to optimize budget management, utilizing them efficiently and staying within budget constraints.

Document Management and Version Control

Smartsheet has a strong Agile document management system, with many features that have been designed to facilitate communication, real-time, fast-paced change and improvement, improving organization and efficiency as a whole.

You’ll also set up your Smartsheet document management system from scratch and customize it to fit your specifics.

Mobile Access

The Smartsheet mobile app for Android and iOS enables real-time access to your Smartsheet data, irrespective of where you are. The editable grid allows you to easily update information and track real-time progress on dashboards, including filling out forms to collect data.

Integration with Other Software and Tools

Smartsheet connects with over 100 apps including Salesforce, Google Sheets, Gmail, Asana, Jira, and Slack, and creates workflows without any coding required.

• Easy to use and navigate
• Enhances collaboration
• Best for small teams

• Visibility can sometimes be a malfunction

Pricing

• Free
• Pro: $7/month
• Business: $25/month
• Enterprise: Contact Smartsheet for custom pricing

Why Did We Choose It?

We chose Smartsheet because it is excellent for small architectural firms and teams. Its app integrations and add-ons are also useful to plan, track, and manage your daily work. You can also use this software to always ensure project data consistency. It is also a good program management software for nonprofits.

Nifty – Best for High-Quality Design and Performance

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Nifty is a good project management software for architects who need a unified work management tool to save them time and effort. Nifty has a lot of amazing features that make it easy to plan, track, collaborate, store, and manage projects.

Building Information Modeling (BIM)

Nifty helps architects perform BIM by providing visualization tools that allow architects to create 3D models, renderings, and animations of their designs.

Nifty software also offers features like clash detection and quantity takeoffs, which help architects identify and resolve design conflicts and estimate the quantities of building materials needed for a project. 

Collaboration and Communication

Nifty enables the automation of project milestones and communications tracking with teammates and clients. It also enhances collaborative document creation among teams in a centralized workspace. 

Project Scheduling and Resource Allocation

Nifty software can be used to monitor progress, plan project timelines, identify resource constraints, assign tasks to team members, and adjust schedules accordingly. Plus, Nifty’s resource allocation feature allows teams to view the availability and workload of team members, making it easier to assign tasks and optimize team capacity. 

Cost and Budget Management

With Nifty, you can track billable hours and receive insights according to projects’ time logs. Each spreadsheet with logged-hour details all the projects and tasks for the date range that you set. Nifty’s automated insights also send you instant reports, enabling you to distribute and balance workloads.

Document Management and Version Control

Nifty software provides centralized storage and collaboration tools with access control and permissions. These simplify the document creation process and ensure that every team mey is working with the same version of the document.

Mobile Access

Nifty software has a mobile app, both for iOS and Android that you can use from anywhere in the world. This makes it easy to work at any time. 

Integration with Other Software and Tools

Nifty allows 2000+ integrations with different tools for workflow automation. These include Slack, WebEx, Google Drive, and Microsoft Suite.  

• It is versatile
• Allows users to make their choice view
• Makes document management a breeze

• Pricing is expensive
• Does not have a support community

Pricing

• Free
• Starter: $39/month
• Pro: $79/month
• Business: $124/month
• Unlimited: $399/month

Why Did We Choose It?

We chose Nifty because of its high-quality design and performance. It also offers powerful unification that can help architects streamline their workflows and increase productivity, efficiency, and organization as a whole.  

Methodology for Project Management Software for Architects

When selecting the best project management software for architects, we considered several essential factors. Here are the primary aspects we examined and the best methodologies that we used:

Building Information Modeling (BIM)

We evaluated the software’s capability to support Building Information Modeling (BIM), which is crucial for architects. Additionally, we looked at how the software can help you manage and organize all your necessary project data, including 3D models, floor plans, and blueprints.

Collaboration and Communication

We assessed how the software enables collaboration and communication among architectural project teams. Plus, we studied features like real-time chat, task flow, and task comments.

Project Scheduling and Resource Allocation

We evaluated how the software can help architects with project scheduling and resource allocation. Also, we examined how the software manages project timelines, tracks project progress and assigns tasks and resources.

Cost and Budget Management

We looked at how the software can help architects with cost and budget management. Then, we evaluated how the software tracks expenses, creates budget reports and alerts architects when they exceed the budget. We also discussed the free project management software in this roundup.

Document Management and Version Control

We assessed how the software can help architects manage project documents and maintain version control. Features like document sharing, document commenting, and  version history tracking were assessed.

Mobile Access

We evaluated how the software provides mobile access to architects. We then provided information on how the software allows architects to access and manage projects from their mobile devices.

Integration with Other Software and Tools

We assessed how the software can integrate with other software and tools commonly used by architects. We looked at how the software integrates with other software and tools like Gmail, Google sheets, and GitHub.

Bottom Line on the Best Project Management Software for Architects in 2023

The best project management software for architects in 2023 enables efficient communication, collaboration, and organization of tasks and schedules. We strongly recommend all the options on this list.

However, we are strongly drawn to ClickUp because of all the features it offers. ClickUp is good for architectural project workflows, assigning tasks, tracking progress, and managing projects effectively. 

We hope that our project management methodologies and recommendation has given you insight into the best software for your architectural projects in 2023.