How to Interview Someone for a Job – Step-by-step Guide 

An ongoing business interview

In the recruitment lifecycle knowing how to interview potential candidates is a fundamental skill to learn. The interview process takes place after you have either shortlisted qualifying candidates who have applied to your applicant tracking system for your roles. Or you have sourced candidates that meet the criteria of the job you are looking to fill. 

The objective of the Interview is to determine if the candidate being interviewed meets the specific criteria that the hiring manager is looking for from a technical perspective. As well, the candidate must have the right soft skills for that hiring manager and organization. From an analytics perspective, the difference between average recruiters and advanced experts is their ability to choose the right interviewed candidates. 

The average interview lasts 45 minutes. This seems like a short window to really get to know each candidate and decide whether they’re a good fit for the position. But if you’re a skilled interviewer who knows what questions to ask and how to ask them, even 20 minutes are more than enough. Continue reading to find out more about the best practices to follow during the interview process.

How to Interview Someone in 8 Steps 

We’ve divided this step-by-step guide into two parts: preparing for the interview and conducting it. The following section gives you an overview of the entire interview process from start to finish. 

Prepare to Interview 

Step 1: Know What You’re Looking for

Understanding what you’re looking for in a potential candidate is an essential, but often overlooked, aspect of interviewing someone for a job. It’s true that the best applicant tracking systems only shortlist the best matches for the job position. However, as an interviewer, you need to know the requirements the hiring manager you are finding candidates for is looking for in a candidate.  

For this step, it is highly recommended that you do a deep intake session with your hiring manager. During the intake session, you need to ask questions about the job, and department and understand what kind of candidate the hiring manager is interested in hiring. 

10 common questions to ask the hiring manager during the intake session include:

  1. What are the important skills a candidate needs for the job?
  2. What kind of personality would fit best into the department?
  3. What is the minimum level of years of experience needed for the job? 
  4. What kind of education does the candidate need? 
  5. What is the salary of the job?
  6. Selling feature of the job/department or company? 
  7. Why is the job open?
  8. Are there examples of past candidates who were successful in the role? 
  9. Where is the location of the job and can the job be remote? 
  10. What is your hiring process? 

Step 2: Know Your Candidate

Do your research on each candidate before the interview begins. You want to know as much as there is to know about them beforehand to conduct an engaging and fruitful interview.

Skimming through the resume right before starting or during the interview doesn’t give you the time to reflect and come up with good questions. We recommend that you study the candidate’s resume, cover letter, and all other supporting documents in detail. 

Some of the best recruitment sites like Indeed help you find qualified applicants and verify their abilities easily. Use all this information to take notes to identify interesting points to ask questions. But do not rely on these tools to guarantee a candidate’s skill level. 

Additionally, keep all the information you have on the candidate on hand before you go into the interview. This will help you refer to important information in case you miss anything.

Step 3: Decide Interview Structure and Type

Using a consistent interview structure for all candidates helps you level the playing field and run each interview smoothly. In addition, from a compliance perspective ensures all candidates are treated the same way. The typical interview format looks something like this:

  1. Introduction: Greet and introduce yourself to the candidate. Get to know them.
  2. Explain the purpose of the interview: You can explain the job and why the candidate was shortlisted.
  3. Interview questions: This is the main part of the interview where you ask the candidate questions you’ve prepared. 
  4. Candidate’s questions: Ask the candidate if they have any questions about the job position or hiring process
  5. Thank the candidate and wrap up: Thank the candidate for their time and let them know the next steps and when should they expect to hear back from you. 

Apart from the structure, you might also want to choose what type of interview is best for the position you want to fill. While there’s the traditional one-on-one interview, you can also go for a panel interview, presentation interview, or group interview, where you evaluate multiple candidates simultaneously. 

Step 4: Prepare Interview Questionnaire

As one of the last steps before you actually start the interview, use your research on the candidate to create an interview questionnaire. Doing this enables you to ask the right questions to make the most of your time with the candidate, and avoid awkward moments in the interview. We’ll discuss the types of questions you can ask in greater depth later. 

Once you’ve listed the questions you want to ask the candidate, you’re now ready to conduct the interview. Use a scheduling app to help you organize and let candidates know the date, time, and venue.

Conduct the Interview

With all the homework done, you’re finally ready for action. 

Step 5: Choose a Distraction-free Environment

You’re all set and ready to welcome your first interviewee for some questions and answers. But you can’t just call them over if you don’t have a separate office space or interview room. A quiet and distraction-free environment is key to putting your candidates at ease, so both of you can focus on each other. 

You may not always have a free room at your disposal to conduct interviews. In that case, consider going virtual. Conducting interviews virtually is a fast and easy way to evaluate candidates without putting extra time and energy into setting up an interview environment. Plus, candidates interviewing from home or current workplace will find it easier to answer your questions confidently. 

There’s no dismissing the fact that going virtual can’t match in-person interaction. However, you can maximize communication efficiency with the best video conferencing software. Options like RingCentral and Zoom give you HD voice and video calling functionality so you can conduct professional interviews wherever you are. 

Step 6: Put the Interviewee at Ease

This step is as important for you as it is for the interviewee. Going into an interview can be stressful for a candidate if they’re not sure what they’re going to be asked or how they’re going to be evaluated. You can help reduce their stress levels and get the conversation going by explaining the purpose of the interview.

Avoiding hopping into the hard questions straight away. Start off with small talk. Ask them how their trip to the venue was if you’re meeting in person. You could tell them about yourself, your role at the company, and how you’d be moving forward with the interview. 

Step 7: Ask Your Questions

Once the prospect is comfortable, you can begin asking them the questions you’ve enlisted. You should provide some context for each question before you ask it. This helps get the candidate’s train of thought going and can elicit better responses. 

Don’t just shoot out a question like, “Why do you think you’re a good fit for the job?” To begin with, this isn’t the best question to ask, and if you ask so promptly, you’re likely to unsettle the interviewee. Be subtle about taking notes. You shouldn’t appear as jumping to take a note if you notice something. 

Focus on what they’re saying, how well they’re able to communicate, and whether they’re trying to avoid a question. You should be able to recognize their competency for the position from the level of confidence and knowledge in their answers.

Step 8: Conclude the Interview

Once you’ve asked all your questions and have all the important information you need, you can start wrapping up. Remember to ask the candidate if they have any questions. If you feel you left something hanging, now is a good time to address it. 

Don’t forget to sell the job before you end. You want to be sure that your ideal candidate looks forward to working with you. Telling them about the perks and opportunities that the position has to offer keeps them interested.

Wrap up the meeting by thanking them for their time. Let them know what they should expect next, and end the interview on a positive note. How your prospective employees feel at the end of the interview speaks a lot about your company’s values and interviewing skills. 

The people you interview should ideally have a positive impression of your company and should feel encouraged. Make sure they don’t leave feeling drained and awkward. This can impact your employment brand adversely.

What Questions Should You Ask When Interviewing Someone for a Job?

Asking the right questions lies at the core of a successful recruitment interview process. Rather than asking closed-ended questions, focus on asking open-ended ones to get your interviewee to speak more. Let’s discover the different types of interview questions.

Types of Interview Questions

There are a few different types of questions you can ask. These include:

  • Behavioral questions: This is a broad question topic that helps you gauge how the candidate would behave in different situations. You can ask the interviewee almost anything about their behavior in professional settings in the past. You can present them with specific situations and ask what they’d do.
  • Situational questions: Also known as hypothetical questions, these are a lot like behavioral questions. Just that you come up with unique scenarios and ask the prospect what they’d do if they were in it.
  • Fact-based questions: These questions are aimed at checking the prospect’s knowledge on a particular topic. Be sure to ask fact-based questions.
  • Skill-based questions: Skill-based questions focus more on the candidate’s job performance rather than their behavior. These questions let you determine whether an applicant has the technical and problem-solving skills for the position. 
  • Opinion questions: There’s no right or wrong answer to these questions. Interviewers usually ask these questions to gain insight into the applicant’s thought process and decision-making ability. 
  • General questions: General questions are aimed at getting to know the applicant. You can ask applicants about their hobbies, goals, where they see themselves a few years from now, what kind of management style works best for them, and so on.

While all these are types of questions you can ask, interviewers need to stay well clear of some types of questions that you’re not allowed to ask. 

How to Interview Someone – Questions You’re Not Allowed to Ask

Here are the topics you should avoid during an interview. Asking about these can damage your company’s image and land you in legal trouble.

  • Applicant’s age or genetic information
  • Birthplace, country of origin, or citizenship
  • Disabilities
  • Gender, sexual orientation
  • Religion
  • Marital status, family, or pregnancy
  • Race, color, or ethnicity

How to Interview Someone – Do’s and Don’ts

Learning how to interview someone professionally takes time and practice. However, you can use this simple do and don’t list to make sure you’re doing everything right and staying clear of the no-go areas.

Do’s

Don’ts

Prepare before the interview starts. Do your research on the candidate and have your questions ready

Display bias of any kind

Put the candidate at ease. Ask them if they’re comfortable. Initiate small talk to get them settled in

Unsettle the candidate with difficult questions

Listen more, talk less

Talk about controversial or sensitive topics

Ask open-ended questions

Ask close-ended questions 

Take notes subtly

Distract candidates with your typing or note-taking

Sell the job

Give the candidates reasons not to be interested in the job

Let the candidate ask you questions at the end of the interview

Give no time for the candidates to ask questions

Thank the applicant for their time

Be unpersonal and abrupt at the end of the interview

Frequently Asked Questions (FAQs) for How to Interview Someone

Here are some common questions new employers ask about interviewing applicants for a job.

Bottom Line on How to Interview Someone

The interview process is an important part of recruitment, and it is as technical as it is important. As an interviewer, you must do your fair share of homework to evaluate applicants accurately. Remember to keep things easy and relaxed and ask the right questions for the best results.

What Are Applicant Tracking Systems and How Do They Work?

Businessman studying a resume on his laptop

To screen a job applicant, an HR manager has to look carefully through a resume to confirm whether the experiences and skills listed meet the job requirements. When businesses receive hundreds of resumes, dozens of hours can be wasted going through them.

To fight this problem, many businesses are now using applicant tracking systems to automate hiring and significantly reduce cost-per-hire.

This article will detail what an applicant tracking system is, how it works, and how to get your resume past one as a job applicant.

What Are Applicant Tracking Systems?

An applicant tracking system streamlines the hiring process for a vacancy. This software screens job applications and ranks candidates based on experience and skill.

ATS software eases recruiting efforts for companies, especially for those with multiple vacancies that receive thousands of applications. From job postings to ranking applicants and scheduling interviews, applicant tracking systems are used at every hiring stage to minimize time spent on each resume.

These days, when someone submits an application online, there’s a high chance that it’s going to pass through an ATS before getting to a hiring manager. Over 90% of businesses use tracking systems to automate hiring.

For businesses, the best applicant tracking systems save money and time, and present only the best candidates to HR managers. For individuals, an ATS is another hurdle to jump before they can get a serious consideration from a company.

Why Do Businesses Use Applicant Tracking Systems?

Businesses implement tracking software in their hiring process for many reasons, including to:

  • Customize and automate the hiring process
  • Filter out spam and duplicate applications
  • Rank candidates in a searchable database
  • Save time and money

To Customize and Automate the Hiring Process

Businesses have custom hiring flows for different openings. For example, the hiring processes for a marketing manager may be different for a software engineer. 

ATS software allows HR teams to create customized recruitment steps for different job openings and automatically track candidates as they move along the recruiting process. For instance, once a software engineer’s resume has been ranked, the HR manager can auto send an email to schedule an interview.

To Filter Out Spam and Duplicate Applications

Many applicants online play the numbers game—send as many applications as possible and hope for one positive response. This means that hiring managers have to deal with lots of irrelevant spam and duplicate applications.

Applicant tracking systems have algorithms that filter out duplicate applications and rank spam applications low.

To Rank Candidates in a Searchable Database

When someone applies online, the ATS automatically creates a candidate profile, parses the applicant’s data, and adds that information to the profile. Hiring personnel can then search the database for resumes containing relevant keywords or for highly ranked applicants.

To Save Time and Money

A tracking software saves hiring managers extra hours of looking through resumes and organizing them. By reducing the amount of time spent on applications, businesses can direct their capital to onboarding the right talents.

How Do Applicant Tracking Systems Work?

The most basic task of an applicant tracking system is to auto-read a resume and score an applicant. When an applicant submits a resume through an ATS like BambooHR, the resume is parsed into plain text, scored, and added to a digital profile.

An ATS software typically searches for keywords indicating that an individual may be qualified for a job. For instance, when hiring for the position of digital marketing manager, the employer is interested in keywords like “marketing strategy,” “digital marketing,” “search engine optimization,” “social media,” etc. An applicant’s resume that doesn’t include relevant keywords is scored low.

Recruiters search for qualified candidates by looking for relevant keywords in the database. When they search for “SEO,” for example, the tracking software pulls up all applicants who included this term in their resumes.

Employers set other parameters for applicant scoring. For instance, an employer may include a yes-no question to filter out inexperienced applicants. They may ask, “Do you have up to 2 years of experience?” or “Are you legally qualified to work in the U.S.?” When an applicant answers “No” to such questions, they’re automatically removed from the hiring process and auto-sent a rejection email.

ATS systems analyze the listed skills of an individual or the work experiences they’ve had. Modern applicant trackers implement artificial intelligence and natural language processing to improve accuracy.

How Accurate Is an Applicant Tracking System?

ATS software focuses on how a candidate’s listed skills and experiences match job descriptions. Over 80% of employers believe ATS inadvertently remove highly-skilled job seekers. This shows that ATSs are not entirely accurate.

Even though tracking software can filter out skilled applicants, employers are still willing to use it instead of manually sorting through resumes. The majority of recruiters find that application tracking systems speed up talent acquisition. Losing a few good talents to gain many others and maximize efficiency seems a fair price to pay.

How To Get Your Resume Past an ATS Software

Many applicants create sleek and visually enticing resumes that are designed to draw in a recruiter. However, hiring managers often never see those resumes unless it meets specific criteria. 

The most important factor in getting past a tracking software is to make sure it can correctly parse your resume. Applicant trackers read from left to right, top to bottom. We recommend that you use the chronological or hybrid resume formats. These list your work experiences in a way that an applicant tracking software can easily read.

Many candidates are discouraged when they see the list of requirements and skills in job descriptions. Nevertheless, make sure to include the major relevant keywords in your resume. At this stage, your resume is for the ATS and not for a human recruiter.

Include keywords wherever you can—in your career description, past job titles, and listed skills. Use both the long-form and acronyms of relevant keywords, and common headings. For instance, use “work experience” not “what I have done,” “skills” not “what I can do,” and “recommendations” or “references” not “who to contact.” Inserting tables or images may cause resume parsing errors.

Submit your resume in the best file format. We recommend using DOCX and PDFs. PDFs have the advantage of preserving formatting but older tracking software cannot properly read PDFs.

5 Best ATS Software for Businesses

Here are five of the top applicant tracking systems for businesses.

Pinpoint is a relatively new ATS software ideal for companies that don’t want to outsource hiring needs to a recruitment agency. Pinpoint is designed to be easy for company personnel to advertise openings, source employees, and fill talent acquisition pipelines.

Pinpoint lets you create custom career sites that enforce employer branding. It automatically creates candidate profiles and ranks applicants based on who matches the job description. A talent acquisition team can also collaborate to hire the right employees.

The app has a Chrome extension that lets you source top hires for talent acquisition. You can send templated emails, schedule video interviews, see employee referrals, and pull custom reports with Pinpoint.

A great advantage is the well-designed UI. The dashboard shows you how many total applications there are for jobs and makes it easy for you to review them. Qualified candidates can apply when there is no vacancy, so you store applicant information for when there is an opening. Pinpoint starts from $600 per month.

  • Fixed monthly fees.
  • Custom reports and recruiting analytics.
  • Unlimited active jobs.
  • Connects with many job boards.
  • No mobile app.

iCIMS Talent Cloud is a dominant ATS in the industry. For organizations with over a thousand employees and staffing agencies, iCIMS seems the best software for applicant tracking.

iCIMS is a cloud-based applicant tracking system that streamlines recruitment processes from job postings to making an offer. The tracking software integrates smoothly with a company’s career page and popular platforms like Indeed, LinkedIn Jobs, Monster, and Zip Recruiter. It can even integrate with other ATS software like BambooHR.

The ATS system adds a profile page for each applicant and parses every file they attach. Recruiters easily create custom hiring workflows, search for candidates, create a human resource information system, and pull data reports. The software has add-ons that make the recruiting process engaging for candidates and also a feature for social media posting.

iCIMS has a well-laid-out UI, but it can be a little overwhelming for new users. The number of features available may be too much for HR professionals who want to keep it simple. iCIMS has a mobile app that works for both Android and iOS.

  • Allows profiles and custom workflows.
  • Creates customizable recruiting data reports.
  • Has Text Engagement for a better candidate experience.
  • Pricey. 
  • Add-ons cost extra.

BambooHR is not only for applicant tracking but for the entire life cycle of existing employees. From onboarding to offboarding, BambooHR helps you analyze employee engagement and pull talent acquisition reports.

BambooHR integrates with popular job boards like Indeed, Glassdoor, and LinkedIn jobs. It provides you with a database of applicants and ranks them on how they match your job descriptions. Hiring managers can then search this database to select which applicants move on to the next stage in the recruitment process.

The software makes it easy for you to send templated emails to applicants and schedule discovery meetings. Employees can track their time with the PM software and create reports of their own. You can even work payroll taxes with BambooHR. The app manages human resources for both full-time and contract employees.

With BambooHR, you can work as a talent acquisition team and use employee referrals. By granting permissions, you give different team members access to candidates’ job applications, allowing them to advise on the hiring process. BambooHR has a mobile app for both Android and iOS devices. 

  • Cheaper than other systems.
  • Tracks an entire employee lifecycle.
  • Great for talent management.
  • Not many applicant-engaging features.

monday.com is known for project management, but it also offers an applicant tracking system software. It helps you post jobs to popular platforms and your website’s career page.

To track applicants with monday.com, you have to create a dedicated board. There is a board template to customize, and you can even develop your own hiring flows.

Users can create an application form with a shareable link. You can then add the link to your website career page or job boards. Once an applicant fills the form, their details get added to the hiring board. 

From this board, managers have an overview of the applicants who matched the job description and can decide who moves forward in the recruitment process. Since monday.com integrates with Gmail, you can automatically send acceptance or rejection emails to candidates.

Apart from hiring, monday.com is used for team collaboration and employee management. monday.com charges $8 monthly per user, and has no special pricing for applicant tracking.

Read: The Ultimate monday.com Review – Pricing, Features & More

  • Removes the need to buy special tracking software.
  • Easy to view applicants and their documentation.
  • Does not rank candidates.
  • Not optimal for a large number of applications.
JazzHR logo

JazzHR

From $39 to $359

JazzHR is designed for companies with less than 500 employees. The software offers custom career pages and integrates with several job boards in the market to make talent acquisition easy.

With JazzHR, you can group applicants, rank their skills and experience, and move them along the hiring stages. You can create custom workflows for every job opening and collaborate with a hiring team.

JazzHR integrates with hundreds of apps including Microsoft Outlook and Gsuite for scheduling interviews, Bob and Gusto for doing payroll taxes, and PeopleG2 for running background checks. It also integrates with tracking software like BambooHR.

Publish job openings on several job boards at once with just one click. You can also work with third-party apps to run candidate skills assessments. 

JazzHR has different pricing models from $39 to $359 per month.

  • Affordable for small to medium sized businesses.
  • Has features of enterprise ATS software vendors like iCIMS.
  • No applicant tracking for the lowest pricing tier.

Pros and Cons of Using an Applicant Tracking System in HR

Let’s look at the for and against of using the right ATS system for hiring.

ATS Pros

  • Streamlines the recruitment process
  • Ranks applicants by comparing their resumes to the job description
  • Reduces cost-per-hire and increases recruiter productivity
  • Filters out spam applications
  • Creates candidate profiles
  • Makes resumes searchable
  • Helps in interview scheduling and candidate communications
  • Automates recruitment marketing and job posting

ATS Cons

  • May filter out skilled applicants
  • Cannot parse complexly designed resumes

Frequently Asked Questions (FAQs) for Applicant Tracking Systems

Bottom Line on Applicant Tracking Systems

Applicant tracking systems are here to stay. Hiring teams minimize cost-per-hire when they set up a tracking system for talent acquisition and create customizable job reqs. Applicants craft more relevant resumes when they write with ATS software in mind. Maximize efficiency in your business by implementing an applicant tracking system—and transform the way you handle recruiting.

Best Applicant Tracking Systems for Small Businesses

ATS applicant tracking system

Hiring can be a time-consuming process that costs a lot of money and distracts your team from the goal of your business. The right applicant tracking system (ATS) can save time and generate better results from the candidate pool while streamlining the recruiting process. This helps you find the right candidates faster and your team can stay focused on the right tasks. In this article, we look at the best applicant tracking systems for small businesses.

Best ATS Overview

Software

Price

Job Board

Applicant Screening

Onboarding

Reporting

$600 per month or $1200 per month

Can advertise on 1,450 job sites

Communications, video interviews, talent pools, candidate scorecards

Personalized workflows to engage employees from day one

Analytics dashboard, custom report builder

From $1,700 per month

iCIMS career sites and platform

Text engagement, video interview scheduling

Automated processes to maximize engagement

Robust recruitment marketing reporting and source analytics

Must contact sales for pricing information

Access to job postings from over 1,000 boards with candidate recommendations

Collaborate with hiring managers; scorecards and plans to track candidate skills

Automated task execution, personalized welcome experience

Analyze and share 30+ core reports

$15 to $35 per user per month, with custom options available

Thousands of free or premium channels, LinkedIn and social media extensions

Easy to use candidate pipeline

In-app training and interactive onboarding

Customizable dashboard, complete analytics suite

Free to $75 per user per month

Career portal, premium boards, job posting on Facebook and Google

Client portal with assessments and interview options

Candidate and employee flows for onboarding

Multiple levels of reporting

Depends on your customized bundle and the number of employees

Manage all job post contracts in one location

Standardized interview evaluation criteria and processes

Custom fields and automatic data transfer

Reports based on interviews, positions, applications, and more

Quick Verdict

Best Overall – Pinpoint. Pinpoint brings together the best of every aspect of recruiting together in one package. Its access to job sites, applicant screening, and customizable onboarding are second to none. Best of all, its features are available for one flat rate.

The 6 Best Applicant Tracking Systems for Small Businesses in 2023

Here are the six best options available for tracking and hiring applicants:

Pinpoint

$600 to $1200

4.2

Pinpoint’s applicant tracking software brings several features to your hiring process for a flat monthly fee. You can get started with Pinpoint for $600 per month or gain access to all its features for $1,200 monthly. In either case, you can post job openings on as many of the 1,450 popular job boards that Pinpoint works with all from within the recruiting software itself. The ATS provides candidate profiles and scorecards to rate job applicants. During the recruitment process, you and your hiring team can communicate directly in Pinpoint.

Once you’ve identified promising candidates from the talent pool, you or your HR managers can schedule interviews and generate offers from within Pinpoint. The software creates employee engagement from day one with a customizable built-in onboarding process. While in the recruiting process, you’ll have access to Pinpoint’s powerful analytics dashboard to view candidate information. A custom report builder helps pull insights from your hiring processes and glean insights for next time.

  • Unlimited active jobs.
  • Fixed monthly fees.
  • Customizable reporting.
  • Good customer service.
  • Can be pricey for smaller businesses.

iCIMS Recruit

From $1700

3.9

iCIMS Recruit’s applicant tracking systems work to connect you with qualified candidates as quickly as possible. The platform is built around cloud-based recruiting software, making everything easily accessible no matter where you are. A user-friendly mobile app lets you and top talent communicate with the push of a button.

The talent cloud is the place for job seekers and hiring managers alike to track the recruitment process through every step of the journey. You or your HR professionals can conduct video interviews, track applicants, and manage offers from the cloud.

Although there are features aplenty, iCIMS Recruit comes with a hefty price tag. Pricing information on their site is far from transparent, but their talent management solutions will likely set you back upwards of $1,700 per month.

There are also several impressive reporting tools to help analyze your recruiting efforts. Hiring managers can view candidate data at a glance across iCIMS’ multiple job boards and identify the best people for your needs.

  • Unique software for career portal.
  • Automated employee onboarding.
  • Cloud-based software.
  • Stellar mobile app.
  • Cost-prohibitive for smaller businesses.

Greenhouse

Must contact sales

3.4

Greenhouse is an ATS solution that proves strong in candidate management through diverse talent acquisition tools. Unfortunately, the ATS software hides its pricing information from view, theoretically offering custom plans depending on company size and feature set.

This modern applicant tracking system uses the power of technology through a mobile app and automated candidate sourcing. Greenhouse optimizes the talent acquisition process by recommending job applications based on your history.

Also within Greenhouse are several candidate relationship management tools to track qualified candidates every step of the way. Hiring teams can communicate right within the ATS software to keep everyone informed in one fell swoop.

Human resources teams or recruitment agencies have over 30 different core reports to view performance management metrics at a glance. There are abundant integration capabilities across all areas to plug into as needed.

  • Mobile app.
  • Several reporting features.
  • Job advertising on over 1,000 external job boards.
  • Automated hiring tasks.
  • Opaque pricing.
  • Clunky user interface.

Manatal

$15 to $35

4.1

At prices as low as $15 per user from your company per month, Manatal offers the next best thing to free software. You’re limited in your job posting to just 15 per account unless you upgrade to the $35 plan where you can go unlimited.

One of Manatal’s strongest features is the extension that lets you tie its applicant tracking software to social media like LinkedIn or Facebook. With thousands of other job posting channels available, these are just the tip of the iceberg.

The ATS software can pull in data from resumes to create candidates in your system. Manatal has several applicant tracking tools, including a candidate pipeline that recruiting teams can use to list these applicants in various buckets to keep things organized.

Similarly, you can run various reports within Manatal to understand your performance management during the recruiting process. Manatal also lets you see candidate reports for optimal talent acquisition and even where your money is going during the process.

  • Can list jobs on social media platforms.
  • Budget-friendly price points.
  • Candidate pipeline to track prospects.
  • Tight security features.
  • Customer service can be slow to help.

Zoho Recruit

Free to $75

3.9

Zoho Recruit was created with corporate HRs and staffing agencies in mind. The applicant tracking software shows off powerful sourcing channels alongside automated resume extraction tools to manage candidates across a multitude of positions.

Among other benefits, these tools will automatically scan resumes for key skills or experience and weed out applicants that don’t have the experience you’re looking for. Such features can really expedite the hiring process, especially when you’re looking across several jobs at any given time.

Prices are set to a monthly fee per recruiter and can range anywhere from $25 to $75 per month, depending on your desired feature set. Zoho does offer a free applicant tracking system that’s limited to one job posting at a time.

The client portal is the best place to view qualified candidates at a glance and offer assessments. You can plan and schedule interviews with individuals that stand out the most from the portal.

The ATS software has multiple layers of reporting tools and dashboards, but many of these only become available at the $50 price point or higher.

  • Automated resume screening.
  • Several job sites, including Facebook and Google.
  • Free plan available.
  • Employee referrals.
  • Few options for job advertisement.
  • Limited customer support.

SmartRecruiter

No fixed fee

3.3

SmartRecruiter offers a one-stop-shop for advertising through a central vendor management system. You can track your postings across the big names in job hunting from one convenient location within the software.

You and your hiring managers can standardize things like the interview evaluation process to save time and peruse common results. You can run reports based on applications or interviews, but this tool has some limitations.

When it comes to pricing, SmartRecruiter gets a little hazy. There’s not so much as a hint of what plan options may be, and only filling out a form with the features you’re interested in will get you a quote.

SmartRecruiter shines with automation and is designed to make the hiring process as easy as possible. You can make use of chatbots, automatic resume screening, or recommendations based on artificial intelligence.

  • Recruitment chatbot.
  • Dashboard for managing applications.
  • Automatically screen resumes.
  • Centralized viewing of posted jobs.
  • Vague pricing model.
  • Limited reporting features. 

How To Choose an Applicant Tracking System for a Small Business

It’s helpful to do an applicant tracking system comparison to uncover the ideal platform for your business. The right applicant tracking software is going to incorporate the best mix of the following:

  • Features.
  • Corroboration.
  • Career site.
  • Analytics and reporting.
  • Think long term.

Features

Having the right tools for the job can go a long way towards making the recruitment process a snap. Applicant tracking systems manage candidate tracking and onboarding areas so you don’t have to.

Corroboration

This may not be important if you are the only person on your hiring team, but corroboration is paramount for companies with an HR staff. The best recruitment software provides the means to talk with your team right from the interface, keeping information in one place and not lost in a series of emails.

Career Site

If you’re using an ATS for posting jobs, make sure it allows you to list on the top free and premium boards out there. Some platforms will let you build and customize your own career portal to appeal to applicants and walk them through the onboarding process.

Analytics and Reporting

The best applicant tracking systems come with analytic and reporting tools to offer additional insights into potentially exceptional applicants. These tools can also provide the means to look into your own hiring process to see what you’re doing well and which areas need improvement.

Think Long Term

Pick software that will benefit you both now and in the future. As your business grows, you want your ATS software to expand with you as you post more jobs and increase the size of your hiring team.

Frequently Asked Questions (FAQs) for Applicant Tracking Systems

Conclusion: Top Applicant Tracking Systems

Applicant tracking software provides a way to automate a lot of redundant job hiring tasks and makes it easier to focus on the more human side of things. These platforms also allow quick access to thousands of sites and the means to screen candidates faster and more completely than ever before.

Whether you have a team or are a one-person show, we feel that Pinpoint is the best applicant tracking system for the features it adds to your repertoire. If this platform doesn’t fit into your business model, we’re confident one of the others on this list will.

Failure Résumés—A Training Guide for Success

A depressed man and leaning on the wall

job search
“Failure is not an option.”

Who says your failures can’t lead to success? Employers it seems.

We are fond of saying, “Failure is not an option.” And “when it’s rough, the tough get going.” That may be a positive result of the United States unemployment situation and lagging economy.

Today’s unemployed may have failed in nailing a specific job or holding on to one in hard economic times, but they are learning fast from previous mistakes and have an attitude more in tune with success than failure. If they don’t get a job, they’ll make one. Highly successful start-ups are one result. And leaders who think finding alternative options and problem-solving are sometimes one and the same.

That raises an interesting question. What might happen if you were to submit a list of your failures and what you learned from them as a résumé?

How many people do we know who made it “big,” after years of failure? Today, fewer people may be unemployed statistically because rather than be unemployed, they kept plugging away at re-designing themselves to fit in, but since that didn’t appear to be happening, they had to do something on their own. So they created.

You hear it all the time. Statistics show we can be expected to have 11 to 13 different careers in a lifetime. That tells me times have changed. Do employers really think a job hunter will be with the company for 30 years with an eye toward retirement? If they do, they’re out of touch. Especially when it comes to employing the millennials in the workforce today; a long-term commitment, tied to one place, is not the life for a millennial. In fact, most millennials would probably prefer to be unemployed than work for a company that puts itself first.

Listing major accomplishments has been the format for effective résumé for a long time, and companies still ask for the obvious position-related experience.

That’s not the norm in the Silicon Valley and other high technology centers where creativity and failure is used to evaluate candidates for new jobs.

Companies and organizations are forever complaining they can’t find innovative workers with problem-solving abilities. However, the real problem is that companies aren’t hiring employees or even training employees in most cases to be innovative; instead they hire people, using the same barometer and that barometer has changed.

Can we predict an applicant’s future performance based on the failure résumé? Probably not. The applicant will have, however, demonstrated a pioneering, entrepreneurial spirit, a form of leadership, in overcoming the odds with persistence. In computer science, “persistence” is a characteristic, outliving the process that created it. In humans that persistence seems more a sort of perpetual motion, once thought to be impossible. Survival. Not survival of the fittests, but survival nonetheless.

Albert-Einstein-1921
Albert Einstein-1921

The idea of using a “failure resume” is intriguing to contemplate. So intriguing, in fact, it could and should become the way we look at ourselves and others. After all, scientists overcome many failed experiments to form a new theory, discover a novel idea or develop a unique product. Artistic professionals, albeit in art, in music or in theatre, withstand many failures or rejections of their work before they become successful. It is about creativity or talent, doggedness, and, most of all, learning from mistakes. As a society we try to learn from our mistakes often over and over again.

The HR’s idea of having a “proven track record” should change, but only in the way we look at people who learn from their mistakes and go on to have successes based on what they learn.

We all learn best by doing. Isn’t that what apprenticeships were for in 16th through 19th century? To allow apprentices to learn the trade, expecting they would make minor mistakes under the guidance of a seasoned mentor, but that they would learn from their mistakes.

Experience is still what we need in business or any organization. The hiring system needs to be more welcoming as far as candidate failures. Negative candidate behaviors such as stealing from the company, abusing their position or treating their workers inappropriately are still not forgivable. But some failures, any failure at all really, is used to narrow the pool of otherwise qualified candidates.

Some management and leadership experts, including university professors, now suggest we look at an applicant failures and the after result. A few universities and colleges are developing this approach, but change is hard across the board. Many corporations, still wired to the market approach to business, adhere to that tradition and do not develop creativity and problem solving within; if the market dips for their products they often look to buy thriving innovative start-ups, absorbing their creative personnel. In general, you might say, creativity and unproven problem-solving is not embraced; although if you look closely, the most successful CEOs are innovative in their thinking and leadership. Companies will often hire from that proven traditional “success” pool—hence the increasingly large salaries. Perhaps, they should do otherwise, finding creativity outside among the “losers” who aren’t really “losers.” These are dedicated professionals who have redirected their creative energies out of frustration with the status quo.

If they accept this notion, how do companies and organization go about updating their system? Change doesn’t happen overnight either, so they should start small. Hiring creative managers (maybe even developing a creative manager position for the company) would be a good start. They should also begin by taking the same risk creative people do, trying on a number of options. That means hiring former failures and trainers to maintain that sharp, creative edge. There’s no other way to find a Henry Ford, Nikola Tesla, Thomas Edison, Albert Einstein, and more recently a Bill Gates or a Steve Jobs. They all have a wealth of ideas and the willingness toward innovation in common. And the determination to continue until they created a novel occurrence in the form of a product or idea. Of course, they all failed miserably at first.

But the business communities aren’t the only ones ignoring creativity as a means to success. So are the schools with their “right and wrong” testing. As a college professor, I offer my students a chance to fail an assignment and then succeed at it; I want students learn from their mistakes and correct them. It has always made sense. If in education, why not in training? Why not train a creativity manager for a company or organization? Or, become one yourself.

Be sure to use a “failure resume.” Why not a resume that lists failures and corrective actions (and the bigger picture: what was learned)? List your biggest failures versus achievements. Then, ask yourself, what you learned from those failures. Did those failures, in any way, help you with your achievements–what you are most proud of.

cave-wheel
If we don’t learn from our mistakes…

Is it time for a failure resume?

Yes, according to David and Tom Kelley in their article, “To Find Your Success, Write Your First Failure Resume,” reprinted in FastCopy, an online magazine focused on leadership. This isn’t new idea. Failure theory has been around since the days of the caveman, when it made sense to keep trying to improve their present grasp on rudimentary tool making—the technology of the day. Officially, it’s been around in scientific journals since at least 1870s. You could say it’s paid its dues and earned its place.

Fifteen years into the new millennial era, we are still in the Technology Age–a fertile world for innovation. Even the idea of left brain/right brain determination of creative ability has changed. Current views favor the notion that both parts of the brain contribute plenty, depending on the individual and the type of activity, i.e., artist versus engineer. Creativity flourishes in the face of adversity.

Just as it’s healthy by psychological standards to accept your failures, accept change, adapt and move on, all the while learning from those failures. Failure and our adaptability define us.

Check out these related links. See “A Resume of My Failures,” and “How ‘Failure Resumes’ Can Boost Leadership Development.” You may also be interested in “Einstein’s Big Brain” and Steve Martin’s play, Picasso at the Lapin Agile.

Of course that’s not the end of the story…only the beginning.

Happy Training.

By the way, this is not all I do. I believe in connections. Information and communication is applicable in training and development as well as education. If you are interested in my approach here or in other offerings on the site, you might also be interested in my book, The Cave Man Guide to Training and Development. “Cave” and “Man” are separate on purpose. The “cave” is simply where we train. I promise there will be a II and III based on my articles here. If you like what you see here, I have a blog site, Shaw’s Reality, where I look at the world’s reality from a variety of perspectives. I have also published a young adult science fiction dystopian novel, In Makr’s Shadow.

By all means though, check out The Free Management Library’s complete training section.

Résumés Can’t Speak

A resume lying on a laptop

aristotloe

The Age of Technology seems to be creating more introverts than ever. Although not true in every workplace, introverts in most work environments used to be the minority. Now that’s changed. Our electronic devices are pulling us inward. We all have phones but rarely use them to make a call. The idea of talking to someone directly or via a device is not the preferred method to communicate. We text, text and text. Well, sometimes we Skype, but mostly we communicate with abbreviated text, often incognito, in the freedom of the internet world.

At work, more people are sitting in the shadows these days, hiding behind a computer screen, locked on to hard-fast rules, knowing only one answer to a problem. It is comfortable to stay invisible. We all know that the world of work may appreciate that some people have to turn in work without communicating; however, few would deny that most of our business and community leaders are high achievers in part because they are good or great communicators. These leaders know the value of face-to-face communication and have the confidence to use it.

Most of us feel we are connected, but we aren’t really. What we may have gained in our reach for knowing the world, we’ve lost in knowing ourselves, in our personal connectivity. So many things we do in person, we leave to an abbreviated script. It allows us to maintain aloofness, disguise our intentions, and forsake our fellow humans because it’s easier to be shy. Or, distant. Or, above the fray.

As if it all didn’t matter–it being not IT, but interpersonal communication. Pun intended.

Naturally, good communication is important in work, play and home. So, why then is it pushed aside for efficiency? It is, and you know it. You’ve experienced it. You know how bad it feels when someone sends a text or email and you think they should have called or spoke in person. The rules have changed and there are probably only a few handbooks on what is appropriate now.

It’s not just about appropriateness. We need to communicate honestly with spoken words.

Since this blog is about training… How do we inspire people who don’t see the need for soft skills acquire them? It’s a tough call. Check out my next blog. Better yet, offer some answers yourself.

I’ve written on communication skills for trainers on occasion, but this is–a rather unusual piece of writing addressed to “students” to help them understand the connection among us and the significance of communication to their world of work.

workforceBefore I was a trainer, I was a teacher. Now that I have somewhat retired… No one who really loves their work really retires… I am teaching again–this time teaching English, Critical Thinking and especially Public Speaking at a proprietary college, where no one majors in these subjects and, for the most part, find them redundant if not totally unnecessary. “Public speaking” is code for communication plain and simple.

Today’s reality is not so stark, yet employers are concerned that workers have problems interacting and problem solving. The idea of selling oneself is almost a thing of a past–or at least in eyes of job-seekers. Mostly, they want their résumés to do the talking when good communication skills are what the job interviews and the jobs really calls for.

 

 

 

Factoring Education for Job Applicants

Job applicant presenting resume to hiring manager

Smiling Cashier
There are exceptions to every generalization…

As I perused some of my older blogs to ensure they are still up-to-date, I discovered an article I wrote awhile back discussing the question: are condensed progams, hybrid and online classes the answer for students in education today or even trainees in a part online/part classroom session? I suppose today I might have come to one or two different conclusions. And, my focus was a little different then. Check them both if you have time.

In that other article I talked about the results as if, all things being equal, that the students who come from hybrid or online programs would be perceived as “educated” as those who came from a traditional program. So that is one factor we’re going to consider here, but also a few others.

And, not to be considered biased, I have to ask, were the students who came from the traditional programs up to the maturity level of those who waited to go to school later and balanced work, family and studies to get a degree? I can remember teaching at one of these proprietary schools, “night schools,” or hybrid schools and discovering students so far above the rest academically, I wanted to ask them and I confess at that phase of my early college teaching career I did ask, “Why aren’t you at such and such university.” The answer usually made sense, certainly to them, and made me feel a little foolish. I don’t ask anymore.

Everyone has their reasons. By the same token, I have seen students who wandered in and out, called themselves adults who didn’t have to come to class, and simply refused to do anything they didn’t have to do to pass or hold onto their grant. They were full of excuses. Full of themselves. Full of attitude. Even in the condensed hybrid classes, which consists of only eight or fewer classroom meetings. The students read some chapters, do some a few activities, and use some kind of thread to stay connected to each other and the professor two or three times a week. At that time, the students are usually required to answer specific open-ended questions twice a week. The idea is for the students to stay involved and thinking during the week when not in class. Some students easily managed to miss two classes and be dis-enrolled from the class. Somehow I manage to make all eight classes and rarely leave the room beyond breaks to answer my cell phone. Most students are deserving, some just hard to get through to, which is why I teach in such an environment. You have to learn the way the world works somehow and the college classroom is a much better environment than on the streets.

My students are getting the idea now that it is a good idea to go to college. What makes the most sense to them? Getting the degree in the shortest amount of time. To some, unfortunately, it means a minimum of effort as well.

Again, as a professor myself, I discovered I had to work harder to ensure the students were pulling for themselves, propping them up, and encouraging them. The traditional schools don’t do that. Some say they do, but I don’t recall it happening at any of my schools. But I can tell you this: the students were ready to learn. Teaching at a school where students want to be there (and it’s not an afterthought or a move of desperation) you don’t have to over-perform, and you don’t have to feel badly if someone doesn’t do an assignment or misses class. I realize there are always exceptions to every generalization and that’s my point.

Not everyone at a traditional college or university is worth hiring anymore than someone who gets their degree online or non-traditionally. What is true is that the person who sits there actively listening, treating you and everyone around you respectively, and seems honestly interested in the company is someone who is worthy of being employed. If not by your company, by another.

flip
I can’t think of any traditional college or university, state or private, that doesn’t offer evening classes, condensed or hybrid or online classes.

Look carefully at the student/employee in front of you. Technically, I teach speech, but with it I’m also teaching or training confidence and credibility. If that person sitting in front of you seems right (comfortable and together), maybe he or she is. If Human Relations sent you his or her file, that person made the cut. See if you can’t connect with that person without knowing or caring what school or what kind of education he or she received. Is that really important to the job? Try it at least once. I promise you, there’s always a gem.

How can I say this? I know in my classes my standards remain high and I work hard with my students to meet them. They don’t all make “A”s and “B”s, but they know where they stand and what they need to do. Sometimes the challenge is so great they all get the grades they want and deserve. I like that.

We are all so busy these days and the entire world so electronic it makes sense for schools to change with it. Libraries are loaning electronic books. Schools are assigning students books that the students can buy less expensively as an e-book. Yes, there’s an app for that. For that matter, I can’t think of any traditional college or university, state or private, that doesn’t offer evening classes, condensed or hybrid or online classes. Our students are changing before our eyes. For the trainers among us the same could be said of our younger trainees; they come from a different place–it’s still Earth, but more electronic than we remember.

Happy Training…and Teaching

For more resources about training, see the Training library.

For a look at the human side of training from my Cave Man perspective, please check out my book, The Cave Man Guide to Training and Development. Happy training.

– See more at: https://staging.management.org/blogs/training-and-development/2011/05/18/using-the-turn-over-training-guide/#sthash.uParCHgr.dpuf

 

Internships: Win-Win-Win

Group of interns at a workspace

job interviewMost of us would agree that internships are probably the best kind of training since it involves real world experience usually attached to related academic work. There are some disagreements as to the value and cost to the company. And, although how internships operate, whether paid or unpaid, and does depend on the country involved, it appears to me it is the best value for the money all around–for the student intern, the university, and the company.

Even under the strictest scenario, the rules are very simple, the intern is there to learn, not take a job from someone else in the company (therefore, not free labor), and the most damage is take a little extra time away from a worker. Properly managed, if no cost to the company, a win-win situation.

So, why the negativity? It’s the way the world works. Whenever there are too many options, there are always those who will try to take advantage. A buck is a buck. While not to deny a person his or her livelihood, it seems little cost to bear for the fruit it delivers down the road. It seems here vision is somewhat short-sighted. What are the current options?

In America, for example, internships may be offered as paid or unpaid, credit or no credit, given to the needy or only to those of a particular university. If someone can get paid and still benefit, that’s good. If a company can get paid by the university to take a student because it is offering credit, that’s good. You see, there’s a lot of room for self-serving here, while the benefit for the dedicated student and company is the same either way. That is the caveat. The dedicated student.

In a perfect world, it makes sense for internships to be offered to deserving candidates–those students who have shown an aptitude or willingness to work hard. Put a committee together of academicians and company representatives and decide who would be the best fit over a few months of the internship.

young lady in classroomNext comes, the notion of paid or unpaid. Who is paid? The student? The university? The company? Answer this question: Is the student working for a grade, possible position or experience to put on a resume, and does the company want first choice? Complex answer to a complex question.

Note. I just happened on a flyer recently at Drexel University in Philadelphia offering students internships $1,600 a month to learn three jobs in company. The pay’s not great, what an opportunity to add to the resume and be in a key position to apply for a job with this company if the student is interested and has made a good impression.

So, what is the answer? We have to be very careful in asking for what we want. I would like to see simpler terms and my less than Ivy League background would prefer that specific schools not be targeted, but that’s not my call. I have seen interns treated both poorly and used to great benefit to themselves, in this case the Federal government. Make the most out the interns you have, not so much in the work you have them do, but in the learning of how things work in your organization. Give them a project or two and let them run with it. The example I mentioned above? The two interns I felt were managed well actually came back to the program after graduation and were instant assets. They were also quickly promoted. They were enthusiastic, knew what they wanted and knew how to get it.

If your company has not had interns in the past, now is the time to give one or two a chance at the experience. Most schools have senior practicums or independent projects and the students write a paper at the end of their experience summing up what they learned–essentially taking the book learning and matching it with the real life experience. The school may even offer internships and all it takes is a phone call to get on their list. A pretty good connection, if you ask me.

By the way, just so you know. In other countries, students are often required to have benefits, work a certain number of hours, and may include vacations. We aren’t there yet, but the prospects anytime of a win-win-win is always a good thing.

The article below is a good reason for internships. Students are not perceived as performing up to par. For more information on what he and other perceive is needed to succeed in the world of work, check out Jeff Selingo’s article: Congratulations College Graduate Now Tell Us What Did You Learn. Some of the following posts offering different perspectives. They are just that–perspectives. I believe every type of learning: educational, training, or experiential, depends on the motivation of the user, and how the employer perceives the value of that source of learning. It’s the human factor. I still feel Internships are a good way to see what’s really there from both sides of the equation.

For more resources about training, see the Training library.

A final reminder: I do have a website where you can find other items I have written, including my best selling, The Cave Man Guide To Training and Development and my novel about the near future, Harry’s Reality! Happy Training.

Get Qualified for the Job or Else

Person using a certified stamp on a book

We all want to fit in, but we don’t always.

Let’s say you have the training certificates and education as well as the experience just to get in the door.

It’s frustrating seeing others without your work experience, walk in and take the same job you may have the experience and extra specific training for. So, why didn’t you get the job?

We can’t really argue which is better in this case. Training, education or work experience. Sometimes it’s one of the above, two of the above, or all of the above, or none of the above. Every employer has his or her own reasons. We can’t assume that it is the lack of any qualification that disqualified us from the job.

Maybe they just didn’t like us; there was no chemistry. Most of the time, it’s all about fitting in. We all want to fit in, but we don’t always. Personally, I’d rather have that job where I fit in and the hiring folks agree.

Human Resources does put a value on education and training as well as experience.

In some cases, to just to go beyond a certain level in your job you have to have a degree. It’s in the job description as a requirement even if there is not really a good reason for it. I have a super smart sister who made straight “A”s in high school, and could have named her ticket to any major university. She chose instead to work. She enjoyed her work, but she became stuck at one level and watched several people, not nearly as smart or as good at their job, progress when she couldn’t because she didn’t have a degree.

At the time she began working, the degree didn’t seem important. For some people, it just doesn’t fit in their plans for a variety of reasons, including financial at that particular time.

Human Resources does put a value on education and training as well as experience. They write down just what the potential employer wants them to; sometimes, the qualifications are so specific as intended to be so the employer can hire a specific person.

In government especially, a national search must be made with veterans and minorities getting extra points that can move them to the top of the list if they are otherwise qualified. So the more specific the qualifications, the less likely anyone but the person the employer has in mind will make the cut. It’s against the law, but hard to prove, and it happens often to manipulate the system.

We don’t realize, especially when it affects us personally, just how many people out there are looking for work.

An education is more than specific training for a job, or it wouldn’t be called education. But education is general and has to be applied. What it does show is the ability to start something and see it through to the end. Certification is a little different since it is more a validation of specific knowledge–usually a product of training. I wanted to get at why this debate happens. We don’t realize, especially when it affects us personally, just how many people out there are looking for work. Some are very qualified either in experience or education. Want someone younger, you go with education. Want maturity find the experienced person. With both–you win. At least sometimes or so you would think.

It’s not a perfect system. I have degrees that by themselves are rather worthless unless you want to teach, but combine them with practical experience and use the knowledge in a way that makes sense such as training and development, and we suddenly seem very qualified, but we may not fit the mold exactly. Not an architect, an engineer, an MBA? The liberal arts degrees don’t always match the job, but does that make them any less valid in most cases?

Another example, colleges and universities love PhDs and would rather have one over a Masters degree–even if the person with a Masters degree or several Masters had tons of experience. Colleges and universities are competing for credibility and the more PhDs, the more respectability. Logical. Not at all. It’s about image and attracting students. Who cares at that point if they are bored out of their minds?

To the employer, there is a logic to playing the system to getting exactly who they think they want. Choosing kids who can play a sport to play a game makes sense. Choosing friends who can’t play so well doesn’t make sense to anyone but those in on the reason. It’s all a matter of image, rather than perspective.

The years of experience we proudly display on our resume are not necessarily in our favor. While we think those years of experience should increase our chances as valuable candidates, think again; in fact it may hurt our chances because it automatically allows the interviewer or screener to figure out how old we are, which means the employer would have to pay us more, which may be an eliminating factor. And despite the fact employers aren’t supposed to discriminate at all, this would be age discrimination. It happens. However, it is all about getting the employee employers want, remember–not necessarily the best qualified one.

How about not getting it because you didn’t go to a particular school, an Ivy League school, for example?

You don’t have to be a different race or sexual persuasion to be discriminated against. How about not getting it because you didn’t go to a particular school, an Ivy League school, for example? If the employer is a prestigious firm and all its executives are from Ivy League schools or because you were a blond, or short, or fat? Or not handsome or pretty enough? Image places a part, like it or not. And when people need to eliminate people from the pool, anything is game–unofficially, of course. Then, of course, state businesses that like to hire from state and local universities. I kind of get that.

However, getting the interview is important, and attitude still makes a huge difference. I don’t care how good you are at your job, a bad attitude will make someone want to sacrifice your experience and know how to train someone who’s enthusiastic and wants to do it the way they want them to do it.

I have quite a few good years left. I doubt it is my positive attitude, lack of education and experience holding me back…

All anyone can do is his or her best and try to fit in, get the qualifications as best as you can afford and do the best you can, be you, make a good impression and try to fit in. Be proud of your accomplishments and don’t consider yourself a failure because you didn’t get this job. Go on to the next and the next, until you find the right fit. You and your employer have a better chance of being happy.

Then, there’s always re-inventing yourself, but always aim to do what you love. Make re-inventing a last resort. I have had to re-invent myself, but it was drastic measure.

For most of you who follow this blog, you know from whence I speak. Where I used to be a professional actor and speaker, I have had to concentrate more on writing, teaching, directing and being the artistic director for a community theatre. It is much easier to re-invent when you have already retired from one career as I did from the Federal government. Since then I have published a novel, Harry’s Reality, which I am very proud, my best-seller so far, The Cave Man Guide to Training and Development, and two books on theatre.

Happy training.

For more resources about training, see the Training library.

Why I Hate the Elevator Speech

Female executive giving a speech

There are career centers and networking groups all over advising us to perfect our elevator speech. Armed with this advice, many get busy writing and practicing (well, maybe practicing) their 30 or 45 or 60 second commercial. Once the speech is perfected off you go to your networking event, conference or career fair ready to make connections.

However, often times the attempt to make an introduction and get out the elevator speech (especially at career fairs) turns into an awkward combination of a flawed sales pitch and a bad pick up line. And when this attempt is followed by an immediate presentation of your business card or resume it just makes it worse!

So why is this advice so common. Well, the statistics tell us that majority of jobs are found through networking and connections. The flaw in the elevator speech advice is that is missing the actual networking and connection building premise. Networking and building connections is not about going to an event, meeting someone and then emailing them at first opportunity with your sales pitch or resume. Making connections requires two way communication. It requires give and take. If you aren’t willing to give in the relationship, you shouldn’t be willing to take.

Next time you go to a career fair or networking event, set realistic expectations about what you want to get out of the event. If you want to network to find a job, instead of practicing your elevator speech, spend some time determining your career goals and what types of experiences will help you get there. When you meet people, spend some time getting to know them and don’t offer your business card or resume without a request or without the willingness to continue the dialogue in some fashion with the person to whom you are speaking. And if you are using a professional organization to network, get involved by volunteering. There is no better way for your to demonstrate your skills to those in the profession.

Get out there and get networking!

For more resources, See the Human Resources library.

Ten Ways to Not Get Called by a Recruiter You Met at Your School’s Career Fair

Person writing job fair in a note

The stores are getting prepared by filling their shelves with back to school items and advertising their door busters prices including pencils and crayons for $.25. While one could argue it is too early to begin the “back to school” preparation, I am one who likes good planning. And while the summer becomes a season most of us long for during the cold snowy winter months, the “back to school” season signifies that my favorite times of year is approaching, fall.

Fall is full of great things including the beautiful scenery brought by the changing leaves and joys of trick or tricking with the kids while they are still young enough to find magic in a big bag of “free” candy. For those of us in HR and Recruiting, fall brings the season of college career fairs. And just like the stores preparing for their “back to school” revenue, recruiters are preparing to find the best and the brightest.

So are the best and brightest preparing for us? Are they getting ready to find their start in a great career? I am sure that many of them are doing just that; and these are the ones recruiters will be thrilled to meet at their local career fair. However, my guess is that there will still be hundreds of them that can check at least some of the things on the following list.

Ten Ways to Not Get Called by a Recruiter You Met at Your School’s Career Fair

  1. Dress in the outfit your wore to your best friends luau and pool party last week. Or any other inappropriate one for the job you want. How you dress should be a non-issue. Don’t be remembered by your outfit; be remembered for the great questions you asked or your solid communication skills.
  2. Have no idea what companies will be represented. If your idea of preparation is showing up sometime before the thing ends and just wondering around the aisles, you might get overshadowed by the more prepared. Find out who is attending the fair in advance.
  3. Find out who is attending the job fair and not do any research on the companies. You need to research the companies you want to target before you arrive. Find out what companies may have positions in your field or which ones seem to be a good cultural match for you (values, mission, hours, environment, dress code). Not doing research will leave you unarmed for a good impression.
  4. Just wing it once you get there. After you do the research, prepare the questions you want to ask the recruiter. Know which companies you want to target, find out where they are going to be located during the fair, and plan your route.
  5. Wait until after graduation to attend a job fair. Waiting until you have the credentials is going to put you behind your better prepared peers. Attend fairs beginning in your freshman or at least your sophomore year. This is a great way to see what companies are out there. Spend some time chatting with recruiters from companies you may want to get into in the future. Ask about internship opportunities and other programs for college grads. If you find an interest, write down their name and follow up with them at the next fair. (or sooner, see below)
  6. Go to the fair without any idea of what you want to do. Know your goals going in. Be prepared to let the representatives know the type of work in which you have an interest. Know some of your goals in the next few years. If you are early in your educational journey, know you goals for this fair. If it is just to meet recruiters and learn what companies are there for when you graduate, let the recruiter know that. Whatever it is, know it and be able to communicate it.
  7. Don’t follow-up with any companies after you leave. If they are interested, they will call you. Always follow-up.
  8. Fail to ask how to follow-up. Recruiters are busy. Find out how they prefer you to follow-up and listen to them. If you are too pushy, you won’t get called back. And when you follow-up, know their name and where you met them. If you are leaving a message, be specific about what you spoke about. Recruiters talk to hundreds of candidates. Help them remember you. (and like I said before, not by your outfit.)
  9. Ask the recruiter if you really have to complete an online application. If the recruiter says you have to do it. Do it. No further explanation. And when you complete the application, complete it. All of it. And don’t put “see resume” on the application in place of educational credential or work experience. Actually, don’t put it down for anything.
  10. Get angry with the processes or the long lines at the booths and complain about the give-a-ways. This is another way in which you do not want to be remembered.

What can you add?

For more resources, See the Human Resources library.