Category: Professional Development

See Challenges in Consulting to Small Organizations – Part 1 .

5. The organizations are often too small to justify or pay for expensive outside advice.

Even when struggling with recurring issues, many small organizations hesitate to spend money on what is seen as diverting valuable dollars from sales and services. So when they do hire consultants, it is usually for specific, low-cost technical advice – and that advice had better solve the organization’s problems and fast. So consultants might form relationships with these organizations primarily by promoting their technical skills.

6. Small organizations usually need low-cost management and technical assistance.

Because of the tight resources in small organizations, they usually cannot afford high-priced consultants, even if those consultants would be very useful to the organizations. This situation is made even more challenging because Boards and CEOs often do not budget necessary funds for professional development. Thus, these organizations usually seek low-cost consulting services – and hope for the best. So consultants might consider offering a schedule of fees for various levels of services and also plan their projects to include different phases, each with a different fee.

7. One-shot consulting often is not enough – the same consultant might be rehired.

While most consultants want to teach managers “how to fish” (to solve problems for themselves) rather than to give them a “fish” (to solve the problems for the managers), management skills are not something that can be learned in one, low-cost consultation. Thus, a management consultant might be re-hired on several occasions to help with a variety of different management activities.

(The above was adapted with permission from Sandra Larson, previously of MAP for Nonprofits in St. Paul, Minnesota.)

See Challenges in Consulting to Small Organizations – Part 3

Carter McNamara, MBA, PhD, faculty members of Consultants Development Institute .

 

Small organizations are often like small families, with all of the ensuing dynamics and challenges that we encounter in families of our own. This presents special challenges for consultants when working to help leaders of these organizations to solve problems and learn at the same time. However, this also presents opportunities for the consultants who understand the nature of small organizations and how to work with them. Here are some observations from working with many small organizations over the years.

1. Their leaders often work alone – they are not used to asking for help.

They often are so focused on their organization’s survival that they do not see themselves as having the time for other activities that actually might benefit them. For example, in the United States, there are many sources of assistance, such as the Small Business Administration, SCORE and numerous small business centers. These sources provide highly qualified personnel and very useful resources. Yet many leaders in small organizations might use these resources only once or not at all. Thus, consultants might be both proactive in promoting themselves to these organizations, yet judicious and tactful in how they inform the leaders of their potential value.

2. They are usually reacting to urgent issues, rather than planning about important ones.

These organizations do not have a lot of time, money and resources for proactive planning. Instead, they are reacting to the most recent and urgent priorities in the workplace. Thus, typical challenges for the consultant are basic training about planning, helping the organization focus its limited resources on planning, ensuring strategies are really strategic rather than operational, and helping the organizations to ensure that their plans are actually implemented. This is an opportunity for consultants who can orient leaders to the differences between urgent and important matters and about how addressing the latter can avoid the former. The consultants can stress how planning can be relevant, realistic and practical.

3. They usually are extremely busy and struggle to meet demands of consulting projects.

Consultants should design projects to include various phases, each of which might provide a pause in a project. Project activities also should be highly integrated into other current activities, so the project does not directly result in significantly more demands on the time and resources of personnel in the organizations. Also, coaching should be used to sustain momentum when implementing recommendations in the project.

4. Small organizations often hire by word-of-mouth.

They cannot afford the risk that a consultant will not have the expertise to solve their problems. They put a lot of faith in how well they trust the consultants that they already know. So they might re-hire the same consultants, primarily because of how they feel about them – and then hope that their consultants can be useful everywhere in their organization. So it is very important for consultants to work hard to sustain strong relationships with the leaders of these organizations.

(The above was adapted with permission from Sandra Larson, previously of MAP for Nonprofits in St. Paul, Minnesota.)

See:

Challenges in Consulting to Small Organizations – Part 2

Challenges in Consulting to Small Organizations – Part 3

Carter McNamara, MBA, PhD, faculty members of Consultants Development Institute .

As we clarified in Parts 1 and 2 of 3, if your clients don’t participate in the consulting to improve their organization, then you are faced with the dilemma: “Should I just do the work for the client, or should we keep slipping deadlines in the project”. However, long-lasting change will not occur in their organization if the client does not have strong understanding, commitment and participation in the changes. So if you do the client’s work, it is not likely that your project will be successful. Here are some additional suggestions for getting your client to participate:

As we clarified in Part 1 of 3, if your clients don’t participate in the consulting to improve their organization, then you are faced with the dilemma: “Should I just do the work for the client, or should we keep slipping deadlines in the project”. However, long-lasting change will not occur in their organization if the client does not have strong understanding, commitment and participation in the changes. So if you do the client’s work, it is not likely that your project will be successful. Here are some additional suggestions for getting your client to participate:

5. Realize that your client’s lack of participation may be a form of project resistance.

If your client is experiencing discomfort about the project, but is not admitting it to themselves or to you, then it may lead to resistance. Often, their discomfort shows up, for example, in their lack of participation. It is important for you to effectively recognize and address resistance. Otherwise, your project will lose the momentum necessary for successful change. Be authentic in your response to the resistance.

6. Remind your client that choices about the project affect the entire organization.

Many times, clients are so busy reacting to the day-to-day demands that they forget about the importance of their project. They sometimes end up treating the project as if it is a nuisance to be tolerated. It is important for you to remind your client of the difference between working harder and working smarter – working on the project is working smarter. By avoiding the project, your client is not investing in the overall health of their organization. If they expect to “cut wood all the time, they have to take time to sharpen the saw.” Ask them what they want to do about the situation, then be quiet and let them respond. Listen and be authentic.

7. Continue to recognize accomplishments in the project so far.

Projects are not “all or nothing” events that are either complete successes or failures. If your client gets pulled away to address another priority, the project might have to adjust to a change in plans. Work with your client to keep perspective on what has been accomplished and what remains to be done in the project.

8. Work with a subset of key members of the organization.

If all key members of your client’s organization cannot participate in a particular project activity, consider forming a smaller group of participants to conduct that particular activity. The small group will provide its results, including specific and clear recommendations, back to the larger group when finished.

In part 3 of 3, we’ll finish with our suggestions.

? What do you think?

Carter McNamara, MBA, PhD, is a faculty member of the Consultants Development Institute.

A common question that we get is “How can I get my clients to participate in the consulting project when they seem too busy to even attend our meetings?” This question is relevant whether you are an internal or external consultant.