Category: Project Management Tools

Project management apps are critical tools in modern business, automating or simplifying some of the most difficult aspects of getting things done. That doesn’t mean the apps themselves are simple, unfortunately. We compared ClickUp vs GanttPRO to find out which is best for you.

The flip-side of high-powered, omni-functional apps is often a bewildering array of functions that require an expert to use well. As we compare ClickUp and GanttPRO, we’ll see which has the features needed to manage your projects, and which is more trouble than it’s worth.

Quick Comparison: ClickUp vs GanttPRO

Key Features

ClickUp

GanttPro

Usability

3.5/5

3/5

Budget Management

4/5

3/5

Portfolio Management

3/5

4/5

Gantt Chart View

4/5

3.5/5

Collaboration

4/5

2/5

Time Tracking

5/5

3/5

Customer Support

3.5/5

2/5

Pricing

3/5

3/5

Overall Rating

4/5

3/5

ClickUp vs GanttPRO

Gantt charts are a great tool for managing projects, having been used for over a century. It’s such a useful project management tool that almost every project management software option includes some variation. However, does it offer everything you need to keep yourself organized?

To find out, we’ll compare GanttPRO to the less specialized ClickUp across eight different categories. By doing so, we’ll see how each can work for your business, whether you prefer traditional project planning methods or more collaborative agile project management.

Usability

There are a few different ways to judge usability, but we’re going to focus on basic ease of use. 

Both platforms have a learning curve to climb before you’ll get the most out of them. In fact, in user reviews of ClickUp, the learning curve was one of the most mentioned issues. However, that may be unavoidable, as even simple project management is quite complex. 

Ease of use comes to play in other areas as well. For example, integration with other popular apps is offered by both, as is an API to create your own integrations. However, ClickUp definitely comes out ahead, with a greater range of options easily accessed. 

GanttPRO does integrate with Slack for team communication and Google Drive to access the cloud version of documents. It also allows you to import and export projects in several popular formats including Excel and MS Project.

Budget Management

Every business needs to control its budget to be successful. That’s likely being handled by another piece of software. However, both ClickUp and GanttPRO can track critical budgetary information for companies regarding labor management, resource management, and more. We’ll also discuss another important aspect of budgeting, time management, a bit further down.

ClickUp allows users to define goals and track resources, tying both to associated tasks. You can also see the workload of your team or individual team members. Some of those options are only available at pricier tiers. ClickUp does support some additional integrations to make resource management easier.

GanttPRO has a few tools in this regard, as well. In addition to tracking workload and tasks, you can create and define resources to track and assign to projects. It’s also straightforward to create critical path dependencies, to better avoid costly delays.

Portfolio Management

In this case, your portfolio is all of the projects you have in development. Ideally, a project management software tool will track all of those at once, allowing you to see how using resources for one project may affect others.

The good news is that both ClickUp and GanttPRO can be used to support multiple projects. You can see a whole project in one place, then click over to look at the next. GanttPRO also makes it easy for businesses to monitor multiple projects at once by creating a project portfolio, something that’s a little more complicated with ClickUp.

On the other hand, ClickUp allows unlimited storage, unlimited projects, and unlimited members at a lower price. However, GanttPRO has one price for everything, while you’ll have to pay a bit more to get that with ClickUp. 

GanttPRO also gives you a ‘baseline’ feature helpful in project maintenance, allowing you to compare the projected progress to actual progress. 

Gantt Chart View

You’d probably guess that when it comes to Gantt charts, GanttPRO has a bit of an edge. If you’re not familiar with them, they’re a popular tool for tracking project progress and identifying critical path dependencies, one which almost every project management app makes available. 

With GanttPRO, it’s the default view, so you create a Gantt chart just by setting up your project. You can also share the chart with just a link. In a GanttPRO vs ClickUp comparison, GanttPRO comes out ahead in ease-of-use. 

On the other hand, ClickUp offers a lot of tools when using your Gantt chart, while also allowing you to see the same information across multiple views. Though it may be fiddly, it’s one of several tools you can use after entering information once. 

While the result might be different if we were comparing another Gantt chart-focused app, say Microsoft Project vs GanttPRO, in some ways ClickUp actually might be the better option.

Collaboration

Gantt charts are generally most useful to project planners, allowing them to monitor how tasks affect each other. As a result, it may not be surprising that GanttPRO doesn’t put a lot of emphasis on being able to collaborate with team members. Basics like commenting, file attachments, and notifications are available, but that’s about it. 

If you want to get several employees together at the same time for some cloud-based collaboration, you may need to look at an integration like Slack or Google Drive.

On the other hand, ClickUp’s service comes packed with tools to connect your employees and teams. In addition to email integration and being able to comment on tasks, it’s also possible to have a real-time chat discussion within teams. It’s not just a barebones chat, either. There are tools to keep a topic or interest organized in a discussion. You can also proof documents or designs directly in ClickUp.

Your mileage may vary depending on your company. If you’re looking for something to meet your personal needs, GanttPRO’s basic collaboration tools may be enough. For a larger company, however, good collaboration can be vital.

Time Tracking

GanttPRO is a PM tool with a time tracker that allows users to assign tasks, track working hours for employees, and monitor progress. It does this through a basic time tracker, which allows users to log hours later or use it at the moment as a time clock. All that information, for all of your teams, can then be viewed in a customizable time log report. It’s simple and requires little training.

ClickUp offers a wider range of options. It has a time tracker, but one that is customizable with a number of different fields. Users can also set time estimates for task management, with feedback so estimates get more accurate. 

It’s possible for your business to assess efficiency in project development, monitoring which employees are behind or ahead of schedule. Time tracking can also be done through free mobile apps.

The fanciest feature from ClickUp is Pulse. Using advanced machine learning capability, it generates automated reports based on what you’ve been looking at lately. Even better, it’s available even on the free tier.

Customer Support

As we mentioned, there’s a learning curve with both options. Some support or training really is necessary to get the most out of them. The availability of customer support is therefore a key issue.

The customer service that comes with GanttPRO’s single tier of service is mostly limited to their help center, offering docs and videos explaining how to use the app. If those aren’t clear, you can see if a live rep is available for chat help. However, a representative isn’t always standing by. As a result, you may have to leave a message and hope for a timely response.

ClickUp only offers on-demand support for its enterprise-tier customers. However, they do offer a bunch of other ways to get help, including free online webinars, documentation, videos, and demos showing you how to use all of their features.

There is also a service that will connect you with a free coach offering video chat training, though you do have to schedule an appointment. Support coaches are available to everyone, even those on the free tier.

If DIY isn’t for you, you can hire consultants who can help you set up and use ClickUp, though it’s not a cheap option.

Pricing

Cheap project management software isn’t always good project management software, but price sometimes makes the decision for you. In this case, deciding what features you need may be the key to choosing the right option.

GanttPRO has a very simple pricing structure. You can pay $15 a month, billed annually, for personal use. If you’re using it for a few teams or even a whole company, the cost is $8.90 per user per month, still billed annually. If you’re not sure if it’s for you, there’s a free trial available. All features are available for either option.

ClickUp’s pricing is more in line with other, similar products. There is a free tier with unlimited members and basic features. Above that are four pay tiers, charged per user, with different levels of functionality and a free trial to test them out. Even at the lowest pay tier, however, you get unlimited projects and unlimited storage. 

Both also offer free Apple and Android mobile apps.

Overall Winner: ClickUp vs GanttPRO

While it’s close, ClickUp comes out on top in our comparison. Both platforms have useful features that can help manage a project to completion. Although for personal projects the better choice may be GanttPRO, ClickUp offers a wider range of useful features.

Those features offer more ways of handling task management, tracking employees’ timekeeping, and integrating with other tools your company may use. Unlimited projects don’t make as much of a difference. However, user reviews make it clear that online webinars, documentation, videos, and live rep support would be nice when using the best PM tools ClickUp has to offer.

Depending on your business needs, ClickUp may even be better for personal use. It offers a lot of useful features, including Gantt charts, on its free tier.

Conclusion: ClickUp vs GanttPRO

Many apps love to brag about features like unlimited projects or all the different ways they offer to visualize information. However, when choosing software, a better factor to consider is the ease of use and the degree of support provided. Whatever wonderful features may be offered by the service, they’re only really useful if you can figure out how to use them.

In a comparison of ClickUp vs TeamGantt, you’ll see both project management tools can help you efficiently collaborate with your team. To help you decide which of these two top PM software is best for your business, we highlight the most important features and pricing of each.

We checked out pricing and key features such as team management, project management, methodology suitability, reporting, risk management, finance, collaboration and communication, ease of use, customer support, and security.

ClickUp: Best Overall

From $0

★★★★★

4.0

Visit

ClickUp is the best overall project management software for remote teams that collaborate on projects. Originally created in 2017 as an internal productivity tool, you can now use this all-purpose platform to organize your teams and projects into Workspace and Spaces. 

Through ClickUp, you can coordinate with your co-workers via its customizable UI and built-in chats. We recommend ClickUp for small teams that work together remotely on projects, thanks to its hierarchical organization, powerful features, and fairly affordable pricing.

• Hierarchical organization via Workspace & Spaces
• Feature-packed free version
• Multiple customization options via ClickApps
• Smooth integration with a variety of apps

• Slows down when too many ClickApps are active

Pricing:

• Free Forever: Free
• Unlimited: $9 per member / month
• Business: $19 per user / month
• Business Plus: $29 per user / month
• Enterprise: Contact ClickUp for quote

*Rates for monthly billing

TeamGantt: Best for Visualization

From $0

★★★★★

3.5

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TeamGantt is a project planning software that is best for teams who use visualization tools like Gantt charts to complete projects. Originally launched in 2010, this Gantt chart creator makes it simple for you to schedule, manage, and track tasks and resources. It organizes all your documents, conversations, and tasks in a central hub.

The drag-and-drop feature enables you to start planning projects in minutes. We recommend TeamGantt for remote teams that plan projects in a graphic way, thanks to its native Gantt view, ease of use, and reasonable pricing.

• Built-in Gantt view
• Risk assessment templates
• Built-in time tracking ability

• Limited features

Pricing:

• Free: Free for 3 users
• Standard plan: $24.95 per month for 1 user + unlimited guests
• Advanced plan: $29.95 per month for 1 user + unlimited guests

*Rates for monthly billing

Pricing & Features Comparison

Your selection of project management software will be influenced by the price and functions of each product. Let’s explore the pricing and features of ClickUp and TeamGantt so you can decide which one works best for your team.

Key Features

ClickUp

TeamGantt

Pricing

Free plan + Paid plans start at $9 per member / month

Free version + Paid plans start at $24.95 per month for 1 user & unlimited guests

Team Management

Hierarchical team organization via Workspaces & Spaces w/ recurring task assignments

Visual team organization via Gantt charts w/ basic task assignments

Project Management

Time tracker function via add-on ClickApp

Built-in time tracker & milestones

Methodology Suitability

Supports Agile & Waterfall project management methodologies

Supports Waterfall & Agile project management methodologies

Risk Management

Lacks advanced risk management feature

Risk assessment & bug report templates

Reporting

Few built-in report templates but expandable via ClickApps

Reporting templates like project health, time tracking & workload reports

Finance Management

ClickApp time tracker generates invoices & marks billable hours

No finance management features except built-in time tracker

Collaboration and communication

Task management & document sharing via Workspaces

Visual project creation & task assignments

Integrations

Integrates w/ most major apps

Basic, limited app integrations

Ease of Use

Powerful features but has a learning curve

Simple dashboard with basic features

Customer Support

Multiple support options accessible year-round, except holidays

Multiple support options

Security

Amazon AWS hosting, password encryption, SSL data transfer & SOC 2 compliance

Amazon AWS hosting, password encryption & SSL data transfer

Pricing

You need the best project management tool that provides good value for money. It should be budget-friendly and functional at the same time.

ClickUp

ClickUp offers a free version of software for personal use, which includes 100MB of storage, unlimited members and tasks, and two-factor authentication. The Unlimited plan for small teams costs $9 per user each month. The rate for the Business package for mid-sized teams is $19 per user a month, while the price for the Business Plus plan for various teams is $29 per user every month. Contact the sales department of ClickUp to get a quote for the Enterprise plan for multiple large teams.

TeamGantt

TeamGantt offers a free plan for three users, which includes the portfolio management feature and daily email notifications. However, it is limited to a single project and a maximum of 60 tasks. You have the option to upgrade to a paid plan if the free plan is too restricted for you. The Standard package costs $24.95 per month for one user and unlimited guests. The price of the Advanced plan is $29.95 per month for one user plus unlimited guests.

Winner: ClickUp. ClickUp is one of the best free project management tools, and it includes more services than the free version of TeamGantt. Clickup also offers more affordable paid plans than its competitor.

Team Management 

You can benefit from a project management platform that makes it simple for you to supervise your team.

ClickUp

This tool organizes teams based on hierarchy via Workspaces and Spaces. Workspaces are global folders where all team members are added. Spaces are folders inside the Workspace where you can add users to assign tasks, subtasks, and due dates. ClickUp also allows you to set recurring tasks like daily or weekly tasks, which TeamGantt can’t do.

TeamGantt

This software features visual team organization through Gantt charts. It only lets you assign new projects and tasks. You can assign team members and set the due date for basic tasks. TeamGantt lets team managers decide who gets added to a project. Users can have view, edit, or admin access to projects depending on what level of permission was granted to them.

Winner: ClickUp. It creates subtasks and recurring tasks for team members, while TeamGantt only assigns basic tasks.

Project Management

Project management software makes it simpler for you to start, monitor, and complete projects by tracking the progress of your team

ClickUp

It doesn’t include a default time tracker for project tasks so you need to enable ClickApp. ClickApp is a web app that adds extra functionality to a Workspace. The time tracker ClickApp lets you monitor projects, set time estimates, and download time reports. You also need to use ClickApps to set milestones, create sprints, and create Gantt charts. Using several ClickApps at the same time might slow down the tool.

TeamGantt

It has default time tracking and hourly estimate features. You can add estimated hours before or after assigning a task. The software has a tracking feature that records time from the beginning of the task to the end. You can also generate time sheets and reports. You may add milestones and schedule them. TeamGantt allows dependencies to be created in only one direction: from finish to start.

Winner: TeamGantt. It is a PM software with a built-in time tracker and milestones that helps you manage projects, while ClickUp relies on ClickApps for time tracker functionality.

Methodology Suitability

You should pick a platform that supports your preferred project management methodology.

ClickUp

ClickUp supports both Agile and Waterfall methodologies. It is handy for Agile teams who work on dynamic projects that are constantly tested and modified to suit consumers. It allows users to create progress labels and move tasks back and forth in the progress chain. Also, it is useful for Waterfall teams who run sprints by assigning subtasks with due dates. There is a Sprint ClickApp which creates sprints and sprint durations.

TeamGantt

TeamGantt can also be used for Waterfall methodology and Agile methodology. It is ideal for Waterfall teams who already planned the project and need to complete it quickly. The default Gantt project view shows the timeline and how many tasks have been done. It is also appropriate for Agile teams who need flexibility. Its project status feature allows team members to keep track of the evolving project timeline.

Winner: Tie. Both ClickUp and TeamGantt support different project management methodologies.

Risk Management

You must select a project management tool that lets you identify, evaluate, and control potential risks which could have a negative impact on your business.

ClickUp

This platform does not have an advanced risk management feature. It only allows you to mark a task based on priority.

TeamGantt

TeamGantt has a spreadsheet risk assessment template which you can use to calculate risks. You can input a risk to find out the probability of occurrence and severity. It automatically completes templates to determine low, medium, or high impact risks. It also has a bug report template.

Winner: TeamGantt. It has templates for risk assessment and bug reports, while ClickUp lacks an advanced risk management feature.

Reporting 

You need a project management app with the ability to generate insightful reports that can help you make future business decisions.

ClickUp

It only has a few built-in report templates. You have to enable reporting ClickApps for added functionality. Even though it has many reporting templates, ClickApps are costly and slow down ClickUp.

TeamGantt

It has three major types of reporting templates: project health, workload reports, and time tracking. The project health report displays the project timeline. The workload report shows you how many tasks each team member is assigned and how many tasks are overdue. Time tracking allows users to measure the time they spend on tasks.

Winner: TeamGantt. It generates sophisticated reports without the extra expenses which ClickUp incurs with ClickApps.

Finance Management 

Finance management features in project management platforms can help you monitor your financial resources.

ClickUp

It has no built-in tools for tracking billable hours or auto-generating invoices. However, you can enable several ClickApps to manage a project’s expenses. The ClickApp time tracker lets a user track time, mark them as billable, and generate invoices automatically. It also has invoicing and budgeting templates. However, ClickApps can be pricey for small to medium-sized businesses.

TeamGantt

TeamGantt app can track time. Aside from this, it has no other features that can assist you with finance management.

Winner: ClickUp. Both software aren’t impressive in finance management. However, ClickUp offers a little more expense management features than TeamGantt if your budget allows it.

Collaboration and Communication

A project management tool should make it easy for you to communicate and collaborate with your business team.

ClickUp

You can use it to share relevant documents within Workspaces to your team members, including Google Docs, PDF files, and images. You can assign tasks to one person, while adding another user as a watcher through its hierarchy method. Guests can be invited to work in Spaces, but guest access is very limited.

TeamGantt

You can create projects and assign tasks through its visual interface. You may add users and assign work to them, set due dates, and carry out project scheduling. Users can assign comments and label work as “Done.” It’s also possible to create milestones to measure progress.

Winner: ClickUp. Both web-based platforms have mobile and desktop apps which lets you coordinate with your team, whether you are working in the office or remotely. However, ClickUp has an edge over TeamGantt because it has offline functionality and it allows task level communication.

Integrations

Integrations with apps and programs can increase the functionality of your project management software.

ClickUp

It integrates with most major apps, including Google Docs, Gmail, Asana, Microsoft Teams, Jira, and Zendesk.

TeamGantt

It only integrates directly with a limited number of tools, such as Google Calendar, iCal, Outlook, Zapier, Trello, Dropbox, Basecamp, and Slack.

Winner: ClickUp. It integrates with way more tools compared to TeamGantt. Take note that if you integrate either software with Zapier, they will gain the ability to connect with more than 4,000 apps.

Ease of Use

You must select a project management platform that is easy to use and navigate for the convenience of your team.

ClickUp

The UI can be overwhelming for new users. Nevertheless, the dashboard offers more in-depth information that helps you work efficiently, such as notifications, approvals, reports, and pie charts. The menu has links to the different Spaces you were added to, as well as related goals and docs. Plus, team members can share other dashboards with you.

TeamGantt

It doesn’t have a steep learning curve so you can use it right away. Its dashboard is simple to navigate. The menu displays the total number of tasks assigned to you and the total number of tasks on all the projects you’re working on. You can click on the list of active projects to view more details which you need to complete your projects.

Winner: Tie. TeamGantt is easier to use for new users, but ClickUp has more advanced features you can maximize once you get used to it.

Customer Support

ClickUp

Free users get support via email, community support, and online webinars documentation videos. For paid users, ClickUp also offers support through live rep and chat training channels. 

TeamGantt

It grants free users access to all support channels except phone support, which is available only for the first 30 days. Plus, it showcases a large library of documentation and video tutorials.

Winner: ClickUp. Both ClickUp and TeamGantt have multiple support options like email contact, phone support, chat training, and live rep. However, ClickUp’s support is more accessible because it is available every day of the year, except major holidays.

Security

ClickUp

It is hosted on Amazon AWS, a top platform for storing and securing user data. It protects your information through password encryption, data transfer over SSL, and offline document storage. Plus, it is SOC 2 compliant, meaning it performs data encryption at rest and supports two-factor authentication. 

TeamGantt

Similar to ClickUp, it is also hosted on Amazon AWS. It safeguards your data through SSL data transfer, password encryption, and offline storage. However, it lacks SOC 2 certification.

Winner: ClickUp. It protects your company’s privacy more thoroughly by offering more security features than TeamGantt.

Alternatives to ClickUp vs TeamGantt

You can check out other software alternatives to ClickUp and TeamGantt that can help you manage the projects of your small business.

Trello

Visit

Trello is a widely used project management tool that is employed by more than 1 million teams. Its basic features are simple to use even for newbies. It utilizes the Kanban style to give you an overview of your team’s progress through a big board with cards and lists. Most Trello reviews consider it an ideal choice for people who want to manage their projects in a visual way.

• Easy to use
• Visual tracking of projects

• Lacks advanced features
• Suitable for simple projects only

GanttPRO

Visit

GanttPRO is an online project management platform that is based on Gantt charts. It allows you to view projects in different formats, such as Timeline, Board, or List. It assists you in coordinating with your team through task management and collaboration tools. It helps you save time on project planning through ready-made templates. Also, in a comparison of ClickUp vs GanttPRO, this software is typically recommended for teams working on small projects.

• Easy to learn to use
• Simple, flat rate

• Basic integrations only
• Limited customer support

Bottom Line on ClickUp vs TeamGantt 

Both ClickUp and TeamGantt are popular among remote teams. They offer helpful project management features via cloud-based systems for an affordable price. However, ClickUp is a cut above TeamGantt.

ClickUp is the overall winner because it offers more advanced features and customization options. Its free version is more useful compared to the free plan of TeamGantt. Plus, ClickApps boost its functionality and it integrates smoothly with more apps.

Microsoft was once a disruptive business, but these days they are the establishment. It has had a formative effect on project management for decades, so how can a newbie like ClickUp compete with MS Project? You may be surprised. The ClickUp vs Microsoft Project review will surely help you pick the right software for your business.

Quick Comparison: ClickUp vs Microsoft Project

Key Features

ClickUp

Microsoft Project

Budget Management

3/5

3.5/5

Collaboration

4/5

2/5

Portfolio Management

3/5

3/5

Resource Management

3/5

3.5/5

Milestone Tracking

3/5

3/5

Customer Support

4/5

2/5

Pricing

4/5

2.5/5

Pros

• Lower cost
• Better support options

• Allows projections, baselines, and more
• Review all your projects at once

Cons

• Limited in some ways

• Pricey

Overall Rating

3/5

★★★★★

2.5/5

★★★★★

ClickUp vs Microsoft Project

ClickUp is a cloud-based solution for project management software, one of a crop of similar options from a relatively small business. MS Project is a platform from a company that has been a powerhouse for decades. 

In some ways, those differences don’t matter much. Project managers require some resources to keep things organized, regardless of their approach. As a result, both software options share many key features.

However, there are significant differences. They play out in many ways, from bringing in integration to how team members will work together. Keep in mind that Microsoft Project is actually several different products. They include cloud-based solutions, as well as on-site solutions. They don’t all have the same options or functionality. 

Budget Management

One of the primary concerns of a project manager is managing the budget, finding ways to complete projects while also staying profitable. Tools to help manage logistics, employees’ time, and other concerns are critical. Comparing ClickUp vs Microsoft Project reveals two different ways of handling those issues.

ClickUp has some features for time management. We’ll discuss that in more detail when we get to resource management. Otherwise, ClickUp relies on its flexibility. Managing the budget is another task that can be assigned, have a due date set, and so forth.

Microsoft Project offers more tools designed for budget management. In fact, one tool allows you to analyze costs and make projections, as long as it’s set up correctly. There is also a whole set of tools for managing timesheets, sick leave, and more, as well as setting up a custom fiscal year.

Collaboration

Project management software has developed a key role in team collaboration. Employees on remote teams may never actually meet, so the only way to exchange ideas is cloud-based collaboration. 

To aid in that process, ClickUp offers many tools. Users can assign comments on tasks and elsewhere, as well as chat in real-time with other team members, all in the app. You can also customize access so users focus on certain areas. Attaching files to tasks is straightforward and you can even proof them in ClickUp. You can also assign comments to employees to address specific issues.

Microsoft Project allows you to add comments and notes to tasks, but it doesn’t have much else to offer beyond the basics. Project is part of Microsoft Office, with other programs handling communication and collaboration. It does offer some nice streamlining features, like being able to virtually sign documents. 

You can see how ClickUp compares to an app that’s similar in our ClickUp vs Monday.com review, or check out how Project measures up in our Microsoft Project vs Monday review.

Portfolio Management

A company project portfolio is all the projects they have underway or are considering starting. Project portfolio management is like project triage, deciding where you can most profitably put your time and interest. 

ClickUp stays true to form by offering one tool that can be customized. The Portfolio Widget allows you to define some categories across all your projects, allowing you to produce reports, estimate due dates, track time actually spent, etc. It’s one of a few new features available in recent updates.

Microsoft Project can support a much more detailed approach to portfolio management. It offers a range of tools that allow you to analyze your portfolio according to your business goals.

Other tools include using task assignments to determine resource demands or compare multiple portfolio analyses. It might be the better choice for larger companies or those with bigger budgets.

ClickUp is fairly representative of how a lot of apps handle portfolio management. Read our ClickUp vs TeamGantt review to see another example.

Resource Management

This is another area where we’ll see two fairly different ways of approaching the issue. 

ClickUp is focused almost entirely on tasks and the users working on them. As a result, the resources being managed mostly relate to workload. It’s possible to see all your team members’ projects and how they’re spending their time. You can access all that in the workload view.

As you might expect, Microsoft Project has a more comprehensive solution. It uses the portfolio analysis tools and the Resource center to gauge demands on your business and how projects can affect demand. Resource engagements are defined, which can then be associated with tasks. Workload and time tracking can be handled elsewhere or folded into the resource management software. 

Milestone Tracking

Being able to track progress is essential when you organize a project. Project management software therefore often includes tools for comparing the actual completion date of a task to its due date. 

It’s a more complicated process than it might at first seem. Both apps include methods for managing milestone tracking. Gantt charts, a classic method of tracking tasks, progress, and dependencies, are available with both options.

Microsoft Project uses a system of baselines to compare projected progress to actual performance. The number of variables and processes that have to be set up properly is a sign of the complexity of the system. Additionally, exporting the information to create effective presentations probably requires another MS product, like Excel or PowerPoint.

ClickUp has a similar but less complex system using milestones. They are used to mark significant tasks, for example, the shift from planning to development project phases. Milestones is a ClickApp, an additional feature that can be toggled on or off. Free users have limited uses, while any paid plan has unlimited uses. 

As Milestones is less complicated, it’s also less powerful and doesn’t offer the task analysis options Microsoft Project does.

Customer Support

ClickUp user reviews mention that there is a learning curve with ClickUp, though it didn’t seem to be a hindrance to many people. It’s adaptable, which means a certain amount of complexity is inevitable, but it didn’t stop users from utilizing the service. Microsoft Project, by comparison, is a high-powered piece of software that may require expertise to use well.

In either case, the ability to contact customer service, particularly a live rep, is important. ClickUp has a variety of ways to find help, though on-demand support is only available for the highest pay tiers. 

Otherwise, there is a library of online webinars, documentation, videos, and more. You can also make an appointment with a coach for video chat training on a specific project management tool. If the software is really giving you trouble, you can also contact a paid consultant.

Microsoft Project is supported by docs and videos as well. It also offers the same sort of support any MS product would get. Some options are limited to admins, so employees in your company may not be able to access some help. It’s a complicated piece of project management software, a fact that can impact project progress. 

Pricing

Both apps appear to have similar pricing models at first glance. There are several tiers of service with different levels of functionality. Like ClickUp, Microsoft Project can charge based on how many users are in your company. 

ClickUp has a free tier that allows unlimited members, but limits projects. On the whole, however, it still offers a complete project management tool, tracking task progress, and more.

Microsoft Project has only pay tiers, generally for more money than ClickUp. Integration is only with other MS products, no other vendors, for an additional subscription. The tier system is only available for cloud-based options. There are also on-site options with a different pricing structure and somewhat different features.

Small businesses might benefit more from the simpler and less expensive plans from ClickUp, though Microsoft Project offers tools to grow.

Overall Winner

In either case, you’re getting some of the best project management tools available. However, ClickUp comes out ahead in a few areas that are key to project management software. 

Many of the tools on offer are similar. Both use tasks to keep project managers organized, with lots of features to modify a task. Microsoft may appeal in some ways. Its project portfolio management tools allow for projecting into the future. The option to have it fully installed on-site means you don’t have to worry about your internet dropping.

However, ClickUp offers more flexibility and more features for a lower cost, no matter how many employees you have. The ability to integrate with other software vendors is also a plus. 

Everyone has experience with Microsoft products and their difficulty in use, while ClickUp has lots of support options. A free tier doesn’t hurt either. 

Final Thoughts on ClickUp Vs Microsoft Project

Microsoft Project has some appealing features, particularly if you need powerful tools for analysis. However, ClickUp may appeal to nimbler companies with smaller teams. With a lower cost and greater flexibility, your project management software will take up less of your project management budget.

Is it better to go with the familiar project management service or strike out and try something new and slick? The answer depends on your needs and approach to business. We compared Microsoft Project vs monday.com to see if modern cloud-based project management can compete with the PM software standard.

Quick Comparison: Microsoft Project vs monday.com

Key Features

MS Project

monday.com

Pricing

3/5

4/5

Team Management

4/5

3/5

Project Delivery Management

3/5

4/5

Methodology Suitability: Agile

5/5

5/5

Methodology Suitability: Waterfall

5/5

5/5

Risk Management

3/5

4/5

Reporting

3/5

5/5

Finance Management

2/5

4/5

Collaboration and Communication

2/5

5/5

Integration With Other Apps

4/5

4/5

Usability

2/5

5/5

Support

2/5

2/5

Privacy

5/5

4/5

Pros

• Familiar
• Powerful enterprise tools
• Secure and reliable

• Easy to use
• Price scales to needs
• Everything to manage a project in one place

Cons

• Sharp learning curve
• Expensive
• Support can be difficult

• Lacks some important business features

Overall Rating

3.5/5

★★★★★

4.5/5

★★★★★

Microsoft Project vs monday.com

Microsoft Project and Monday are similar in many respects, but they each have a different approach to project management software. To understand which offers the best project management tools for your team, we’ve compared a dozen different points, including:

• Pricing.
• Team management.
• Project delivery management.
• Methodology suitability.
• Risk management.
• Reporting.
• Finance management.
• Collaboration and communication.
• Integration with other apps.
• Usability.
• Support.
• Privacy.

monday.com has a spectrum of sleek features geared toward a small team working remotely. Microsoft Project is the project management tool in an ecosystem of apps geared toward larger companies with the resources to match. Despite the differences, one comes out ahead in the ease of assigning tasks, monitoring task progress, creating reports, and all the other challenges of managing projects. 

Pricing

The pricing structures of both project management software options is the first place their differing philosophies become apparent. 

Monday offers a typical pricing structure, with access to more features at costlier tiers. There’s a free tier that limits things to teams of two. More expensive tiers allow more users, offer a wider range of options, and can help with more complex projects. While a lot of the focus is on smaller businesses, they do offer an enterprise tier for a bigger company.

Microsoft Project offers both a cloud version and a version fully installed on-premises. However, there’s no free tier, barring a one-month trial, and it’s more expensive. Project managers might want to take advantage of human resources management but will have to pay even more to get it. 

Winner: monday.com

Monday simply offers more at a lower price.

Team Management

A modern company may work with team members around the world. As a result, project management requires the ability to track and manage work assignments remotely. Both Microsoft Project and Monday offer multiple features to help organize tasks and distribute them to different teams.

With Monday, the primary tool to track tasks is the weekly task board, shared with your team and with each task assigned to a person. Time tracking is also available to higher tiers.

MS Project follows a more traditional approach, offering options for using Gantt charts and WBS. Of more interest to a larger business might be the features for human resources management.

Winner: Microsoft Project

MS Project offers important features from the get-go, including having features for HR.

Project Delivery Management

The only thing more complicated than project management is managing multiple projects. Options to organize project delivery and project portfolio management are extremely helpful.

Project scheduling and managing team resources are both areas where Microsoft Project shines. They allow you to use milestones to track progress and offer features to track budget and manage risk.

Monday offers some of the same project management software features, though with a focus on team communication. Tools allow you to track the progress of teams in a way everyone can see. It lacks some tools for managing a company’s overall portfolio, however.

Winner: monday.com

Monday offers many of the same tools for a lower price.

Methodology Suitability

Project management methodologies like Waterfall and Agile require some specific software features to use. Project managers might want to have both available to their business. When comparing Monday vs Microsoft Project, either option might help.

Both allow collaborating with your team to create project tasks. Sprints and Kanban boards are available for both. Microsoft Project does offer tools for key waterfall methods like a work breakdown structure.

Winner: Microsoft Project

Microsoft Project offers more when using waterfall methods, though that may not matter to every user.

Risk Management

Risk management is an important way companies manage risks to their bottom line. As it’s often vital to a projects’ success, and therefore critical to project management, both Microsoft Project and Monday offer methods to track risks. 

MS offers features that allow your team to register risks and track issues. Included is information on the potential cost of the risk and plans for avoiding it.

Monday offers a similar service for your business by using a risk template. It fulfills a lot of the same functions, allowing users to register risks and track them.

Winner: monday.com

While the features for both options are similar, Monday’s are easier to use and read at a glance.

Reporting

Presenting data is a key aspect of monitoring progress, creating effective presentations, resource management, and project portfolio management. As a result, both Microsoft Project and Monday offer ways to manage information.

Microsoft offers Gantt charts, automated reports, and other features which focus on keeping a larger organization on task.

Monday makes many of the same functions available to the user, but in a more understandable way that can also be shared with team members. Additionally, it’s possible to report the status of tasks without exporting information to Excel or another program.

Winner: monday.com

The slick presentation and easy to use tools make Monday the better option. 

Finance Management

There are few things more important to a business than managing finances and other resources. Both options offer some high powered options for resource management and tracking finances. 

Monday has a full range of options beyond tracking expenses for your project and company. You can even forecast expenses, aided by AI.

Microsoft Project assumes a user has access to MS Office. Some aspects of your projects’ finances aren’t covered, as a result.

Winner: monday.com

Monday offers everything you need in one spot, without buying additional apps.

Collaboration and Communication

A consistent problem will crop up whenever comparing Microsoft Project to Monday, Microsoft Project vs Wrike, or another cloud-based project management software. Microsoft assumes you’re working with their suite of programs, which means Project lacks some key features supplied by other MS apps. 

A user may miss those options when it comes time to collaborate with teams. Monday allows file sharing, live comments on documents, tagging ownership of tasks, and plenty of other ways to stay in touch with team members.

Winner: monday.com

Monday includes everything, while Microsoft wants you to get several other programs.

Integration With Other Apps

This is a strength for both project management software options, though in different ways. Integrations can offer additional solutions that can be useful to any project or business. 

Monday is a cloud-based system with an API, so sharing data isn’t a problem. As a result, there are many integrations available or you can create your own. A user can make a Gantt chart in Monday or in the Data studio instead. 

Compared to Microsoft Project, however, they are about even. The Microsoft Office Suite obviously integrates, but many third-party vendors also work with Microsoft products.

Winner: Tie

It’s two different approaches to integration, which may be equally appealing to a large or small business.

Usability

Microsoft Project is built along the same lines as all Microsoft software, so a user familiar with their solutions will probably find the project management software features easy to access. However, the interface is plain and while user reviews are overall positive, difficulty finding a tool is a common complaint. Compared to Monday or another competitor, say Microsoft Project vs Hive, Project is all business. 

Monday’s ease of use is a big selling point. It’s easy to collaborate, share data, monitor assignments, and do a range of other tasks. Some functions might require a search, like a Gantt chart, but overall, it’s intuitive.

Winner: monday.com

No question, Monday is easier to use.

Support

It doesn’t matter how fancy the software or service is if a user can’t access the features they need for a project. Both options offer a lot of free, self-guided support. For example, video tutorials walk you through how to create tasks and other basic functions. Both also offer chat training. 

In both cases, additional support options are available at higher tiers, though that may not be available to small businesses. A community of professionals, including some you can hire, are available for both as well.

Winner: Tie

In both cases, there are lots of self-help resources, but tailored support is an additional cost.

Privacy

In either case, the software service makes promises regarding the security of your system and the data stored there. Comparing Monday vs Microsoft Project is putting a small company against a juggernaut, but both sides of that come with advantages. Microsoft has the force of a major corporation behind its data security. Choosing to have it fully installed on-site is even more secure.

Monday works hard to be reassuring, however. Security measures include allowing users to activate two-factor authentication for access. You can also receive alerts regarding suspicious user logins, though only for Enterprise customers.

Winner: Microsoft Project

The most secure option is to avoid the cloud entirely and keep everything on-site.

Overall Winner

The overall winner is monday.com, with a wider range of solutions that allow you to collaborate and create reports. Most important is its ease of use. That factor is the most important to real users with everyday work. When there is a problem, video tutorials and other types of support are easy to follow.

Moreover, Monday beat Microsoft Project in many areas, despite being a less expensive service. 

Conclusion: Microsoft Project vs monday.com

Perhaps surprisingly, monday.com actually offers a better service for a lower cost when compared to MS Project. With everything else being equal, ease of use becomes the most important factor.