Compensating Board Members

Colleagues listening to executive at meeting in office boardroom

Compensating Board Members

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Members of for-profit Boards often are compensated monetarily,
usually as a flat fee plus reimbursement for expenses. Often,
the larger the organization and its revenues, the larger the compensation
to the Board members. Members of nonprofit Boards usually are
not compensated with a flat fee. They can be compensated as reimbursement
for expenses.

Sections of This Topic Include

In For-Profit (Corporate) Boards
In Nonprofit Boards

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


In For-Profit (Corporate) Boards

Compensation
for Board Members

Compensation
for Board Members

Governance,
the Board and Compensation

Comparing CEO Employment Contract Provisions
Selecting
an Executive Compensation Consultant Today Requires Compensation
Committees to Use a Wider Lens

In Nonprofit Boards

Are
Nonprofit Boards Asleep at the Wheel? (asserts members should
not be paid)

May a Member of a Nonprofit Board Be Paid?
How Can Board Members Be Paid (nonprofit) ?
Board Remuneration – Creative Solutions

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selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Board and Staff Responsibilities

a book with note saying know your role

Board and Staff Responsibilities

To help convey who does what regarding board and staff, the following activities are suggested to be done by board, staff or jointly. Ultimately, the responsibility for the various activities depends very much on the life-cycle of the organization — young organizations often have working Boards that are involved in day-to-day activities, while older organizations have Boards that attend exclusively to top-level policies and plans. This document should be reviewed by board members to finalize who they would like to do what among board and staff members.

The original author of this document is unknown.

Related Library Topics

Activity

Respon-
sibility

PLANNING:

Direct the process of planning Board
Provide input to long range goals Joint
Approve long range goals Board
Formulate annual objectives Staff
Approve annual objectives Board
Prepare performance reports on achievement of goals and objectives Staff
Monitor achievement of goals and objectives Joint

PROGRAMMING:

Assess stakeholder (customers, community) needs Staff
Train volunteer leaders (nonprofits only) Staff
Oversee evaluation of products, services and programs Board
Maintain program records; prepare program reports Staff
Prepare preliminary budget Staff
Finalize and approve budget Board
See that expenditures are within budget during the year Staff
Solicit contributions in fundraising campaigns (nonprofits) Board
Organize fundraising campaigns (nonprofits) Staff
Approve expenditures outside authorized budget Board
Insure annual audit of organization accounts Board

PERSONNEL:

Employ Chief Executive Board
Direct work of the staff Staff
Hire and discharge staff member Staff
Decision to add staff (nonprofit) Board
Settle discord among staff Staff

COMMUNITY RELATIONS:

Interpret organization to community Board
Write news stories Staff
Provide organization linkage with other organizations Joint

BOARD COMMITTEES:

Appoint committee members Board
Call Committee Chair to urge him/her into action Board
Promote attendance at Board/Committee meetings Joint
Recruit new Board members Board
Plan agenda for Board meetings Joint
Take minutes at Board meetings Joint
Plan and propose committee organization Joint
Prepare exhibits, material and proposals for Board and Committees Staff
Sign legal documents Board
Follow-up to insure implementation of Board and Committee decisions Staff
Settle clash between Committees Board

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Typical Types of Board Committees

Professional Woman Discussing on White Board

Typical Types of Board Committees

© Copyright Carter McNamara, MBA, PhD, Authenticity Consulting, LLC. Also see Carter’s Board Blog (for for-profits and nonprofits).

Vast majority of content in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

Sections of This Topic Include

Related Library Topics

Learn More in the Library’s Blogs Related to Board Committees

In addition to the articles on this current page, also see the following blogs that have posts related to Board Committees. Scan down the blog’s page to see various posts. Also see the section “Recent Blog Posts” in the sidebar of the blog or click on “next” near the bottom of a post in the blog. The blog also links to numerous free related resources.

The following descriptions are intended to portray various functions that are often conducted by board committees. Note that the following list is not intended to suggest that all of these committees exist within one organization; it’s ultimately up to the organization to determine which committees should exist and what they should do for that organization. Committees and their assignments are often specified in the ByLaws. Some of the following information has been adapted from materials by BoardSource, but applies to for-profit and nonprofit boards unless otherwise noted.

About Committees

1. Establish committees when it’s apparent that issues are too complex and/or numerous to be handled by the entire board.
2. For ongoing, major activities establish standing committees; for short-term activities, establish ad hoc committees that cease when the activities are completed. Standing committees should be included in the by-laws.
3. Committees recommend policy for approval by the entire board.
4. Committees make full use of board members’ expertise, time and commitment, and ensure diversity of opinions on the board.
5. They do not supplant responsibility of each board member; they operate at the board level and not the staff level.
6. Committees may meet monthly (this is typical to new organizations, with working boards), every two months, or every three months; if meetings are not held monthly, attempt to have committees meet during the months between full board meetings.
7. Minutes should be recorded for all board meetings and for Executive Committee meetings if the ByLaws indicate the Executive Committee can make decisions in place of the board when needed.

Developing Committees

1. Ensure the committee has a specific charge or set of tasks to address, and ensure board members understand the committee’s charge
2. Have at least two board members on each committee, preferably three
3. Don’t have a member on more than two committees
4. In each board meeting, have each committee chair report the committee’s work since the past board meeting
5. Consider having non-board volunteers as members of the committee (mostly common to nonprofits)
6. Consider having a relevant staff member as a member of the committee as well
7. Committee chairs are often appointed by the board chair; consider asking committees members for a volunteer for committee chair
8. If committee work is regularly effective and the executive committee has a strong relationship with the chief executive, consider having board meetings every other month and committee meetings between the board meeting
9. The chief executive should service ex officio to the board and any relevant committees (some organizations might consider placing the chief executive as a member of the board — this decision should be made very carefully)

Potential Standing Committees

The following descriptions are intended to portray various functions often conducted by standing board committees, i.e., committees that exist year round. Note that the following list is not intended to suggest that all of these committees should exist; it’s ultimately up to the organization to determine which committees should exist and what they should do.

Potential Standing Committees

Their Typical Roles

Board Development Ensure effective board processes, structures and roles, including retreat planning, committee development, and board evaluation; sometimes includes role of nominating committee, such as keeping list of potential board members, orientation and training
Evaluation Ensures sound evaluation of products/services/programs, including, e.g., outcomes, goals, data, analysis and resulting adjustments
Executive Oversee operations of the board; often acts on behalf of the board during on-demand activities that occur between meetings, and these acts are later presented for full board review; comprised of board chair, other officers and/or committee chairs (or sometimes just the officers, although this might be too small); often performs evaluation of chief executive
Finance Oversees development of the budget; ensures accurate tracking/monitoring/accountability for funds; ensures adequate financial controls; often led by the board treasurer; reviews major grants and associated terms
Fundraising Oversees development and implementation of the Fundraising Plan; identifies and solicits funds from external sources of support, working with the Development Officer if available; sometimes called Development Committee
Marketing Oversees development and implementation of the Marketing Plan, including identifying potential markets, their needs, how to meet those needs with products/services/programs, and how to promote/sell the programs
Personnel Guides development, review and authorization of personnel policies and procedures; sometimes leads evaluation of the chief Executive; sometimes assists chief executive with leadership and management matters
Product / Program Development Guides development of service delivery mechanisms; may include evaluation of the services; link between the board and the staff on program’s activities
Promotions and Sales Promotes organization’s services to the community, including generating fees for those services
Public Relations Represents the organization to the community; enhances the organization’s image, including communications with the press

Potential Ad Hoc Committees

The following descriptions are intended to portray various functions often conducted by ad hoc board committees, i.e., committees that exist to accomplish a goal and then cease to exist. Note that the following list is not intended to suggest that all of these committees should exist; it’s ultimately up to the organization to determine which committees should exist and what they should do.

Audit Plans and supports audit of a major functions, e.g., finances, programs or organization
Campaign (nonprofit) Plans and coordinates major fundraising event; sometimes a subcommittee of the Fundraising Committee
Ethics Develops and applies guidelines for ensuring ethical behavior and resolving ethical conflicts
Events (or Programs) Plans and coordinates major events, such as fundraising (nonprofits), team-building or planning; sometimes a subcommittee of the Fundraising Committee
Nominations Identifies needed board member skills, suggests potential members and orients new members; sometimes a subcommittee of the Board Development Committee
Research Conducts specific research and/or data gathering to make decisions about a current major function in the organization

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Also, scan the Recommended Books listed below. They have been selected for their relevance and highly practical nature.


Sample Board Operations Calendar

Creating an Activities/Planning Calendar

Sample Board Operations Calendar

© Copyright Carter McNamara, MBA, PhD, Authenticity Consulting, LLC. Also see Carter’s Board Blog (for for-profits and nonprofits).

Vast majority of content in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

The following calendar can be reviewed by an organization to modify according to their own nature and needs. The following calendar should be updated yearly and provided to each board member and the chief executive.

NOTE #1: There are certain one-time activities that the board should conduct during the startup of the organization. See the list Startup Activities List at the
end of this document.

NOTE #2: There are also certain activities that recur in each regular board meeting. Regular board meetings might be held once a month, every two months, once every three months, etc. To get a sense for the activities that occur in these meetings, see Sample Meeting Agenda and Sample Meeting Minutes.

NOTE #3: The timing for each of the following activities should be relative to the timing of the beginning of the fiscal year. In the following sample table, the fiscal year begins January 1.

Regular Board Activity Approximate Date
(see NOTE #3 above)
1. Fiscal year begins January (fiscal-year timing is often specified in the Bylaws)
2. Conduct Board Self-Evaluation (do once a year and in preparation for first board retreat (there are 2 per year)) March-April (do shortly before evaluating chief executive)
3. Evaluate Chief Executive (by referencing his or her progress towards last fiscal year’s goals and his or her job description) April-May (do shortly after completion of last fiscal year)
4. Review and update board policies and personnel
policies
April-June (do concurrent to board and chief evaluations)
5. Conduct first board retreat (address board self-evaluation results, team building, begin strategic planning, etc.) April
6. Begin recruiting new board members April-May (in time for June/July elections)
7. Conduct strategic planning to produce organizational goals and resources need to reach goals May-June-July (start planning in time for setting mission, vision, values, issues, goals, strategies,
resource needs, funding needs (nonprofit-specific), and time for getting funds before beginning of next fiscal year)
8. Elect new board members June-July (per By-Laws)
9. Establish chief executive’s goals for next year (as produced from strategic planning) August (as organizational goals are realized from planning)
10. Hold annual meeting July (per By-Laws)
11. Draft next year’s budget (based on resources needed to reach new strategic goals) July-August-September
12. Develop fundraising plan(nonprofit-specific) (with
primary goals to get funds needed for budget)
July-August-September
13. Conduct second board retreat (address board orientation/training, re-organize or form new committees based on goals from strategic plan, develop work plans, update board operations calendar, review planning status, etc.) August (in time to orient new board members soon after they join the board)
14. Conduct fundraising plan(nonprofit-specific) (primarily to meet fundraising goals) August-December

Startup Activities List (to start the organization)

When forming a new corporation or association (these are the types of organizations that usually have boards of directors), the board typically has several specific activities they must conduct, including meeting to:
1. Approve the mission statement (may include vision and values statements, as well)
2. Approve Articles of Incorporation (or whatever charter document is required in your state)
3. Approve Bylaws (these are not always required in every state; you should strongly consider having them anyway)
4. Select officers in the board (usually including the president or chair, vice president or vice chair, secretary and treasurer)
5. Approve (probably very rough drafts of the) strategic plan and yearly budget

Return to Free Complete Board Toolkit


For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may want to review some related topics, available from the link below. Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been selected for their relevance and highly practical nature.


Board and Employee/Staff Relations

A-manager-apprerciating-the-performance-of-a-staff

Board and Employee/Staff Relations

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Vast majority of content
in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

The nature and extent of interactions between Board members
and staff (employees) depends on the Board model used by the organization.
Often, the model is not intentionally and explicitly chosen —
it’s the result of how members ended up working together. Working
(or hands-on) Boards often include members interacting with employees
on a regular basis. In contrast, in policy Boards, Board members
and employees often do not have strong interaction with each other;
however, employees might attend Board meetings to give reports
or participate in certain Board Committees. In any case, it’s
often wise for Boards and executives to specify the nature and
extent of interaction expected between Board members and employees.

In addition, there are certain practices that ensure that Board
members and employees have strong appreciation of each other’s
roles and can contribute to each other’s accomplishments. Links
in this section help Board members and employees to maximize their
mutual understanding and contributions in the workplace.

Sections of This Topic Include

Board and Staff Roles
Board and CEO Role and Relations
Board and Staff Relations

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


Board and Staff Roles

Board
and Staff Responsibilities

How Much Should Nonprofit Board Be Involved in
Management?

Credible
Board Leadership

Board and CEO Role and Relations

How the Nonprofit Board and CEO Are in Strategic Relationship
Sustaining
High-Quality Relationship Between Chair and Chief Executive

Board Members
Seeking Staff Position

Staff at Board Meetings
10
Practices for Successful Board/CEO “Strategic Partnership”
– Part 1 of 2

How
Much Should Your Board Be Involved in Management?

What is Micromanagement and What Isn’t?
“Managing” Your Board of Directors

Comparing CEO Employment Contract Provisions
What
works in Communicating Bad News to Management and the Board?

Where Should the Board Chair, the ED, the Staff
Sit?

The Effective Chair-CEO Relationship: Insights
from the Boardroom

How much sway should a CEO have? – a dilemma

Also consider
Evaluating
the Chief Executive Officer (CEO)

Board and Staff Relations

Board versus management conflicts
Building Trust Between Boards and Staff
Regaining Credibility and Gaining Strategic Approval

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For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Overview of Board Roles and Responsibilities

Business roles with various pawns

Overview of Board Roles and Responsibilities

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Vast majority of content
in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

Sections of This Topic Include

Roles and Responsibilities
Job Descriptions

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


Roles and Responsibilities

The above section gives a basic overview of the role of a governing
Board. The following links give more information about the roles
and responsibilities of Boards and Board members, including job
descriptions for each of the common positions on a Board.

For-Profit

Board
Roles and Responsibilities (for-profit and nonprofit)

“System”
of Board Operations (one-page depiction of for-profit)

Board
Competence

Whom Do Public Companies Now Serve?
Five
Things Board Directors Should Be Thinking About

UK FSA Highlights Corporate Governance

Nonprofit

Governance and Board Development (nonprofit)
Fiduciary Responsibilities of Nonprofit Board
Members

How Much Should Nonprofit Board Be Involved in
Management?

Eight
Basic Expectations a Chief Executive Has of His or Her Board

Good Governance in Meeting the Duties of Directors
of Charities and Not-for-Profits

What Exactly
IS the Board’s Job?

Board
Leadership, Bold and Brave

Lessons for a Board President
Boards of All-Volunteer Organizations
Good Governance Practices for 501(c)(3) Organizations
Board Status for Staff Members
Questions From A New Executive Director/Founder
MD or CEO – which title suits the circumstances?
Guilty As Charged: Prove Your Board Supports Your Organization
How to align independent operations? – a dilemma
Executive Director, Deputy Director & Founders – Part One
Executive Director, Deputy Director & Founders – Part Two
Wearing Two Hats: Board President & Paid Executive – Part One
Wearing Two Hats: Board President & Paid Executive – Part Two
UK FSA Highlights Corporate Governance

Job Descriptions

General Information

Board
and Staff Responsibilities

Job
Description Search Tool

Sample Job Descriptions (Officers and Lead Directors)

Sample
Job Descriptions (for Chair, Vice Chair, Secretary, Treasurer)
(for-profit and nonprofit)

Sample
Job Description
Board Chair /
President / Chairman (for-profit)

Board
Chair Sample Job Description (nonprofit)
Board Chairperson — Job Description
Board Secretary Responsible for Accuracy of Homeowners
Association Minutes (nonprofit)

The
Lead Director

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For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Orienting and Training Board Members

persons-in-a-training-session.

Orienting and Training Board Members

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Vast majority of content
in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

Sections of This Topic Include

Orientation and Agenda
Ongoing Education

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


Orientation and Agenda

Board training conveys the knowledge and understanding needed
in order to be effective as a member of any governing Board of
Directors, for example, legal responsibilities. Board orientation
is training about the organization-specific information in order
to be effective particularly as a member of the organization’s
Board of Directors, for example, about where the Board meets,
who’s on the Board now, etc. Selection of training topics and
training methods depend on the nature and needs of the organization.
However, the following guidelines and sample training agenda might
serve useful to the reader when designing their own training plan
and methods.

Basic
Guidelines and Sample Agenda for Board Training Session

Orientation
and Training of Board Members

Why Board Orientation?
(complete manual)

Board
Orientation vs. Training vs. Development

6
Important Items to Include in Board Orientation Packages

Appendix
to “6 Important Items to Include in Board Orientation Packages”

Ongoing Education

Ongoing
Board Education: Ensuring Board Members Have the Knowledge They
Need

Team Building (many resources listed there)

›Return to All About Boards of Directors






For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Overview: Board Operations and Systems

A Man Standing in Front of White Board Presenting Graphs to Colleagues

Overview: Board Operations and Systems

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Vast majority of content
in this topic applies to for-profits and nonprofits. This book also covers this topic.

Developing, Operating and Restoring Your Nonprofit Board - Book Cover

Sections of This Topic Include

Recurring, Annual Operations
Overall “System” of Board
Operations

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


Recurring, Annual Operations

Boards meet their responsibilities usually by conducting certain
major activities at certain times of the year. Often, the bylaws
specify when certain activities will be conducted. Activities
include, for example, conducting regular Board meetings (every
month, two months, etc.), conducting the Board self-evaluation,
evaluating the chief executive, reviewing and updating Board and
personnel policies, conducting strategic planning, recruiting
new members, holding an annual meeting, reviewing and authorizing
the yearly budget, conducting fundraising (in the case of nonprofits),
etc. The following sample Board Operations Calendar lists typical
recurring activities of the Board and suggests the timing for
these activities.
Sample
Board Operations Calendar

Overall “System” of Board
Operations

Below, in the links about systems, are handy one-page depictions
of the various inputs to the operations of a Board, the Board
processes that influence those inputs, and the various outputs
from Board operations. This information gives a concise “snapshot”
of the recurring activities — the loop of activities — in a
Board. The links about where Boards “fit” are to one-page
depictions that indicate the role of the Board in the overall
planning, development, operations and evaluations in the organization.

For-Profit Boards

Depiction
of the system of a for-profit Board

Depiction
of where Board activities “fit” in for-profit organizations

Nonprofit Boards

Depiction
of the system of a nonprofit Board

Depiction
of where Board activities “fit” in nonprofit organizations

›Return to All About Boards of Directors





 


For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Boards of Directors Introduction and Basic Overview

Photo Of People Near Cork Board Having a Meeting

Introduction
and Basic Overview

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
.

Sections of This Topic Include

What is a Board of Directors? What Does a Board Look Like?
For-Profit (“Corporate”)
Boards Compared to Nonprofit Boards

Also consider
Related Library Topics

Learn More in the Library’s Blogs Related to This Topic

In addition to the articles on this current page, also see
the following blogs that have posts related to this topic. Scan
down the blog’s page to see various posts. Also see the section
“Recent Blog Posts” in the sidebar of the blog or click
on “next” near the bottom of a post in the blog. The
blog also links to numerous free related resources.

Library’s
Boards of Directors Blog

Library’s
Nonprofit Capacity Building Blog


What is a Board of Directors? What Does a Board Look Like?

A corporation, whether for-profit or nonprofit, is required
to have a governing Board of Directors. To explain, a corporation
can operate as a separate legal entity, much like a person in
that it can own bank accounts, enter into contracts, etc. However,
the laws governing corporations require that a corporation ultimately
is accountable to its owners (stockholders in the case of for-profits
and the public with nonprofits). That accountability is accomplished
by requiring that each corporation has a Board of Directors that
represents the stockholders or the public.

Members of a governing Board have certain legally required
(fiduciary) duties, including duties of care, loyalty and obedience
(some states and countries use different terms — for example,
in Canada, the duties of care and loyalty are often stressed).
For-profit Boards often are referred to as “corporate”
Boards, which really is a misnomer because both nonprofit and
for-profit corporations are required to have Boards — not just
for-profit corporations.

The phrase “Board operations” often refers to the
activities conducted between Board members and can include development
and enactment of Board bylaws and other Board policies, recruitment
of Board members, training and orientation of Board members, organizing
Board committees, conducting Board meetings, conducting Board
evaluations, etc. The phrase “governance” often refers
to the Board’s activities to oversee the purpose, plans and policies
of the overall organization, such as establishing those overall
plans and policies, supervision of the CEO, ensuring sufficient
resources for the organization, ensuring compliance to rules and
regulations, representing the organization to external stakeholders,
etc. The nature of Board operations and governance depends on
a variety of factors, including explicit or implicit use of any
particular Board model, the desired degree of formality among
Board members and the life-stage of the Board and organization.

Governing Boards can have a variety of models (configurations
and ways of working), for example, “working Boards”
(hands-on, or administrative, where Board members might be fixing
the fax one day and strategic planning the next), “collective”
(where Board members and others in the organization usually do
the same types of work — it’s often difficult to discern who
the Board members actually are), “policy” (where Board
members attend mostly to top-level policies), “Policy Governance”
(trademark of Carver Governance Design, where there are very clear
lines and areas of focus between Board and the CEO), etc. All
of these models are types of governing Boards.

Boards can have a broad range of “personalities.”
For example, Boards of large for-profit and nonprofit corporations
might be very formal in nature with strong attention to Parliamentary
procedures, highly proceduralized Board operations, etc. In contrast,
Boards of small nonprofit or for-profit corporations might be
very informal in nature. Some people believe in life stages of
Boards, including that they 1) start out as “working”
Boards where members focus on day-to-day matters in addition to
strategic matters, 2) evolve to “policy” Boards where
members focus mostly on strategic matters, and 3) eventually become
large, institutionalized Boards that often have small executive
committees and maybe many members some of which are “big
names” to gain credibility with funders or investors.

For-Profit (“Corporate”)
Boards Compared to Nonprofit Boards

People might be surprised to read that there are more similarities
between for-profit and nonprofit Boards than there are differences
— after all, both types of organizations are required to have
Boards because both types are corporations, thereby having similar
fiduciary responsibilities among members. Members of both types
of Boards must attend to the many activities involved in Board
operations and governance. Both types of organizations must conform
to rules and regulations for operations of corporations within
their states/provinces and countries, including for employment
laws and tax filings (each type of organization files different
types of federal tax forms). Thus, many of the topics included
throughout this overall Library topic on Boards are relevant to
both types of organizations.

Certainly, there are differences. For-profit Board members
often are paid, whereas nonprofit Board members usually are not
(except to be reimbursed for expenses). For-profit Board members
uniquely attend to decisions about dispersing profits to owners
(to stockholders), for example, in the form of stock equity and
dividends, whereas nonprofit Board members do not seek to maximize
and disperse profits to the owners — the owners of nonprofits
are members of the public. Nonprofit Board members often must
participate in robust fundraising by soliciting funds from individuals,
foundations, corporations and government entities. Nonprofits
corporations often enjoy certain tax advantages, including tax-exemption
(being able to avoid payment of certain taxes) and charitableness
(so donors can deduct donations from their taxes). To retain that
charitable tax status, Board and staff members of nonprofits must
refrain from exceeding certain limits of lobbying and self-dealing.

The following links depict a concise comparison of for-profit
to nonprofit corporations:
How Nonprofits Compare to For-Profits
For-Profit
and Nonprofit Boards: More Similarities Than Differences?

Nonprofit
and For-Profit Boards — a Comparison

Be sure to see the many general resources for Boards in the
USA and Canada, near the end of this Web page. Also see the closely
“Related Library Topics” and “Recommended Books”
referenced from the bottom of the page.

›Return to All About Boards of Directors

 





 


For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may
want to review some related topics, available from the link below.
Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been
selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books


Board Attendance Policy (Sample)

Policies text on a folder binds

Board Attendance Policy (Sample)

© Copyright Carter
McNamara, MBA, PhD, Authenticity Consulting, LLC
. Also see Carter’s
Board Blog (for for-profits and nonprofits).

This policy is a sample that should be modified to suit
the nature and needs of the corporation.

Purpose
This policy is intended to support full contribution of all board
members. All board members receive a copy of this official policy.
The policy is reviewed once a year and maintained in each member’s
Board Manual. The policy has been reviewed and authorized by the
board (see signature and date below).

Definition of a Board Attendance Problem
A board-attendance problem occurs if any of the following conditions
exist in regard to a board member’s attendance to board meetings:
1. The member has two un-notified absences in a row (“un-notified”
means the member did not call ahead to a reasonable contact in
the organization before the upcoming meeting to indicate they
would be gone from the upcoming meeting).
2. The member has three notified absences in a row.
3. The member misses one third of the total number of board meetings
in a twelve-month period.

Suggested Response to a Board-Attendance Problem
If a board-attendance problem exists regarding a member, the Board
Chair will promptly contact the member to discuss the problem.
The member’s response will promptly be shared by the Chair
with the entire board at the next board meeting. In that meeting,
the board will decide what actions to take regarding the board
member’s future membership on the board. If the board decides
to terminate the board member’s membership, termination will
be conducted per this policy (or the process may specified in
the organization’s bylaws). The board will promptly initiate
a process to begin recruiting a new board member.

(For example, the termination process might include that the
Board Chair will call the member with the board-attendance problem
and notify him or her of the board’s decision to terminate
the member’s membership per the terms of the Board Attendance
Policy. The Chair will request a letter of resignation from the
member to be received within the next two weeks. The Chair will
also request the member to return their board manual back to the
agency by dropping it off at a specified location over the next
two weeks. The board will vote regarding acceptance of the member’s
resignation letter in the next board meeting.)

Board Chair’s Signature Indicating Board Authorization
_____________ Date _________

(Board Policy Last Revised: [insert date!!])

Return to Toolkit for Boards of Directors


For the Category of Boards of Directors:

To round out your knowledge of this Library topic, you may want to review some related topics, available from the link below. Each of the related topics includes free, online resources.

Also, scan the Recommended Books listed below. They have been selected for their relevance and highly practical nature.

Related Library Topics

Recommended Books