60 Facts & Statistics About Online Reviews

Hand ticking the 5 yellow stars options on black background for an online review

Many businesses don’t concern themselves with online reviews, but these comments are an integral part of your overall success. This article looks at 60 unique facts and statistics showcasing why online reviews should be paramount in every business’s growth strategy.

Top 10 Online Review Statistics

  • Only 5% to 10% of consumers write reviews
  • 89% of consumers are ‘highly’ or ‘fairly’ likely to use a business that responds to all of its online reviews
  • Only 7% of consumers say they’re ‘not at all’ suspicious of reviews on Facebook
  • 34% of consumers only leave positive reviews
  • 7% of consumers only leave negative reviews
  • 85% of all reviews come from only four review sites
  • Customers don’t trust companies with ratings below 4 stars
  • 98% of people read online reviews for local businesses
  • Businesses that claim free listings on multiple review sites make 36% more revenue
  • 90% of customers read online reviews before visiting a business

Online Reviews and Their Impact on Businesses

Whether you like it or not, online reviews are the first thing customers want to see before ever visiting your store. No matter how amazing your website or physical location may be, individuals won’t even bother walking through the door if they don’t like the rating they see.

Low scores mean fewer customers, leading to diminishing sales and abysmal revenue numbers. Those with stellar reviews are prone to new customers based on a rating alone. Businesses maintaining ratings of 4 stars or more see significantly higher revenue numbers and customer retention.

Reviews also provide insight into the consumer’s mind. Any venture taking the time to read such feedback can see what shoppers enjoy and the areas they dislike. Addressing concerns while focusing on the good can have a considerable impact.

How Important Are Online Reviews?

Now more than ever, customers are looking to the internet for feedback before making decisions regarding a purchase. Nearly the entire population reads online reviews before buying products and services.

What those reviews say has a monumental impact on how customers react to your business. They’re more likely to trust businesses with online reviews than those who don’t due to an increased risk of the unknown.

Reviews speak volumes and carry just as much weight as a personal recommendation from a close friend. Conversely, negative feedback is enough to scare off all but the most stubborn customers from shopping at your store. It’s clear that online reviews have the power to make or break your company, especially if you’re just starting your business.

60 Facts & Statistics about Online Reviews

1. Only 5% to 10% of consumers write reviews (USA Today)

Of all consumers to make a purchase from your store, only 5% to 10% will take the time to write a review. What’s shocking is that even this low number still accounts for $400 billion in online sales revenue! Businesses encouraging more customers to review products will have more influence on other shoppers and the potential to generate even more revenue.

2. 89% of consumers are ‘highly’ or ‘fairly’ likely to use a business that responds to all of its online reviews (Brightlocal)

Reviews in this day and age are not a one-way street. Customers like to hear from business owners even more than they like posting reviews about whatever product or service you’re providing.

With review sites allowing businesses to respond to reviews, what you say can have a huge bearing on future revenue. Responding to all your online reviews, as challenging as that may be, helps you appear engaged and in tune with shoppers.

3. Only 7% of consumers say they’re ‘not at all’ suspicious of reviews on Facebook (Brightlocal)

Facebook tends to get a bad rap when it comes to sellers. Its Marketplace is plagued with scammers and fake businesses using unscrupulous methods to make a buck. In the eyes of many, this translates to business reviews as well.

Only 7% of consumers don’t think twice about the reviews they see on the site. The vast majority need something more than positive notes to trust what you’re peddling. When allowing reviews on Facebook, make sure to keep your page up to date with information and imagery showing people you’re the real deal.

4. 34% of consumers only leave positive reviews (Brightlocal)

Perhaps the best type of consumer, this 34% wedge believes the old adage that it’s better to say nothing than speak negatively of someone or your business. Good products or experiences go on record, but one-third of people won’t leave a bad review even if they receive the wrong item from you three times in a row.

5. 7% of consumers only leave negative reviews (Brightlocal)

On the contrary, some people are just never happy. No matter how fast the shipping, how stellar the client support, or how amazing the product, 7% of consumers will never leave a positive review. Fail to meet expectations, and you just might end up with that scathing one-star review.

6. 85% of all reviews come from only four review sites (Reviewtrackers)

It may seem overwhelming to stay on top of reviews scattered all over the internet, but it’s not as bad as you think. As of the summer of 2022, four sites make up 85% of all reviews posted online.

Google sees the vast majority with 73%, and Yelp follows with 6%. Both TripAdvisor and Facebook tie in with 3% of total reviews. Businesses with limited bandwidth should focus on these four sites, responding to reviews and listening to customer concerns. A high rating on these sites can do wonders in client generation and sales.

7. Customers don’t trust companies with ratings below 4 stars (Reviewtrackers)

This interesting statistic is precisely why it’s important to monitor and address customer reviews. The moment your review score on a site drops below four stars, customers lose faith in all facets of your business.

Following customer chatter can help you pinpoint issues as they arise and not after your review score has taken a heavy blow. Customer relationship management services can offer an additional view into shoppers’ minds to stay on the pulse of what makes them happy. Read more about the best CRM software.

8. 98% of people read online reviews for local businesses (Brightlocal)

Even if you have a brick-and-mortar location in your town, potential customers look online for dirt on your store before ever stepping foot inside. An incredible 98% of people get their initial reaction to your business from postings about you on the internet.

It doesn’t matter if you perform internet sales or wish to have an online presence at all. You still need to read what the world says about your venture and do everything in your power to keep that rating high.

9. Businesses that claim free listings on multiple review sites make 36% more revenue (Womply)

We know that Google brings in far more reviews than any other review site, but that doesn’t mean the buck should stop there. Businesses taking the time to claim listings on multiple sites make on average 36% more revenue than those that don’t. What’s more, you can focus on free listings and still reap the benefits. 

10. 90% of customers read online reviews before visiting a business (Invesp)

Whether your store is online or in-person, 90% of customers are now reading your reviews before paying you a visit. Only 10% of people will try out a building or site without scrutinizing it first, and this small number won’t keep the lights on.

Online reviews are now THE go-to place for gathering information on the kind of business you are before deciding to shop with you. This goes above and beyond personal recommendations and all the marketing campaigns you can come up with.

11. Yelp sees 26,380 new reviews posted every minute (Invesp)

Yelp is the second most popular review site after Google, but business owners should not underestimate its significance. It sees a staggering 26,380 new reviews every single minute about your business and the competition.

With so many customers using Yelp to post reviews, your team should check the webpage frequently for pertinent mentions. Not only can you get leverage into what others are doing, but it’s also possible to assess what customers think about you.

12. 69.7% of people consult Google for local business reviews (AgilityPR)

A majority of business reviews end up on Google, so it’s only natural that customers migrate there to read the latest on local companies. Google makes reviews overt when searching for website information or an address, and scary ratings can turn potential clients away in a hurry.

39% of people check Facebook and 25% view Yelp, either apart from or in tandem with a Google search. Google is still the top dog, but don’t rule out the impact other review pages can also have on your appeal to customers.

13. Google removed 130 million fake reviews in 2019 and 2020 (AgilityPR)

In 2019 and during the early onset of the pandemic, Google cracked down on fake reviews polluting its system. The resulting purge removed over 130 million counterfeit comments left to falsely boost or tear down a company’s credibility. Already a multi-billion dollar problem, many fear things will only get worse.

Google is well-known for its algorithms and anti-deception tactics, but no one can locate every rotten egg. As a business owner, make the most of credible reviews through client interaction and tackling concerns. This way, a few fake reviews stand out like a sore thumb and won’t water down your rating much anyway.

14. 62% of consumers are more likely to purchase if they see photos and videos of other customers (Findstack)

Feedback from other customers is paramount in putting the shopper in the shoes of a current client. Pictures and videos are worth a thousand words, as consumers gravitate more toward reviews they can visualize.

The extra media also gives an additional layer of credibility to a review and your business as a whole. If you have the means, make it as easy as possible for customers to upload images or videos to a review so they have more incentive to do so.

15. Only 9% of customers would consider engaging with a business that has an average star rating of 1 or 2 stars (Findstack)

No one is perfect, and there’s a decent chance you’ll receive some negative reviews during your time running a business. The important thing is to react appropriately and resolve any issues that may lead to additional dings.

Once you’ve reached the 1 or 2-star mark, only 9% of all customers will even consider doing business with you. The road to recovery would be slow if there’s any hope of salvation.

16. Businesses that have 200 or more reviews have twice as much revenue compared to others (Findstack)

It can be slow-going for new businesses, and would-be shoppers are leery about purchasing from a site with only a handful of reviews. Although reviews are a primary driver of customers to your site, the right marketing tools can get the ball rolling.

After reaching that 200 review mark, businesses see on average twice as much revenue as sites with lower counts. This magic number is the turning point where customers believe you’ve proven yourself and are worthy of their business. Of course, make sure these reviews lean strongly on the positive side.

17. 73% of consumers don’t even consider reviews if they were not written during the past month (Statuslabs)

Last month’s news is ancient history. Nearly three-quarters of consumers will sort by “Most Recent” and ignore anything over a month out. Shoppers want to make sure you’re keeping up your A-game, and there’s no slip in service or quality. Teams change, and products change, but your company still has to live up to expectations.

18. 71% of people are willing to submit satisfactory reviews if it’s easy to do so (ServiceDirect)

Customers aren’t afraid to share their opinions about your product or service; they just don’t want to be inconvenienced along the way. The vast majority of individuals will submit a positive review if you provide an easy access point. After a customer makes a purchase, follow-up communication can be a great way to keep clients engaged while providing a one-click review opportunity. 

19. TripAdvisor has over one billion reviews (TripAdvisor)

TripAdvisor is currently the world’s largest travel guidance platform on the web. It stands out from other sites by allowing individuals to share reviews on locations and experiences around the world.

Voyagers heading to all corners of the globe use the site for advice and feedback from those who have walked the path before. In early 2022, the company reached a significant milestone with over one billion reviews.

20. 41% of travelers have avoided a destination over fears it may be a tourist trap (BreakingTravelNews)

Online chatter about travel hotspots has a significant impact on those making trip plans. 41% of individuals researching online have chosen to avoid a location completely over feedback from other travelers. Even if you’re not in the travel business, such a statistic shows the power online reviews have on others.

21. People spend up to 49% more money at businesses that reply to reviews (Womply)

Customers look more favorably on businesses that take the time to reply to online reviews. Companies choosing to respond on review sites bring in up to 49% higher than those without such interactions. Such a statistic highlights the need for review monitoring, and even hiring additional staff to cover the role can produce a massive return on investment.

22. 75% of businesses don’t respond to any of their reviews (Womply)

Missing out on customer interaction through online reviews hurts businesses two-fold. As mentioned above, there’s a massive oversight in potential revenue that comes with companies taking the time to reply to online reviews. Customers are much more likely to shop at your store or site in the first place if they see an acknowledgment from your team.

As hard as it is to imagine, 75% of businesses are losing out by not responding to any of their online reviews.

23. Businesses with 4 to 4.5-star ratings earn the most revenue (Womply)

It makes sense to think companies holding 5-star ratings are the best, but statistics show this isn’t the case. While there’s no doubt that low-rated businesses turn away potential shoppers, flawless reviews have the same effect. As it turns out, a perfect rating appears fake in people’s eyes, leading them to browse elsewhere.

Businesses sitting somewhere between 4 and 4.5 stars actually bring in the most revenue on average. Customers see that, despite your imperfections, you’re still able to provide what they’re looking for.

24. Businesses average 82.5 total reviews across all review sites (Womply)

Even with so many free listing sites, businesses only average a total of 82.5 reviews across all of them. We learned earlier that revenue spikes considerably after 200 reviews in the tank, so most businesses are leaving money on the ground.

These companies likely aren’t providing easily-accessible opportunities for buyers to voice their opinions. Zendesk is a software package capable of handling follow-up emails with clients asking for feedback in the form of a review.

25. Businesses with more than 9 reviews in the last 90 days earn 52% more than average (Womply)

Your shoppers aren’t looking for hundreds of reviews per week, per month, or even per year. People like to zero in on what your company is doing at the moment and want to hear about it from more than one person. Still, generating just nine reviews over the last 90 days of business can earn 52% more in sales than those with less customer feedback.

26. 19% of the reviews the average business receives are negative (Womply)

In the grand scheme of things, you’re going to have to deal with the occasional bad review. However, how often should you expect to see one?

The average business tallies a negative review about once in every five postings. That may seem like a lot, but it still keeps your rating just above the 4-star mark. Above-average companies end up with ratings closer to 4.5 stars and are even more desirable to shoppers.

27. Positive review rates in the United States are highest in Maine and Vermont (Womply)

As more business move online, products can reach new parts of the country. Buyers from New England come across as the happiest, with Maine and Vermont leaving roughly 85% positive reviews each. New Hampshire rounds out the top five in the same category.

Nevada brings up the end of the list but still broadcasts a 77.7% positive review rate. People genuinely are willing to post positive reviews from coast to coast if you facilitate the process.

28. Customers read restaurant reviews more than any other business type (Brightlocal)

No industry leans on reviews as heavily as restaurants do. Would-be customers flock to the internet for diner feedback more than any other business type. Every undercooked steak, long wait, or rude staff member could go into the books as a deterrent for future business. 

29. Only 48% of consumers would consider using a business with fewer than 4 stars (Brightlocal)

The 4-star rating stands at the precipice of a large cliff your business does not want to venture off of. Although customers look highly toward anything between 4 and 4.5 stars, interaction drops drastically once you reach 3.9.

It’s up to you as a business owner to steer your vehicle away from the 3.9 mark and stay in the public’s good graces. Customer relationship management tools help keep your team engaged with consumer needs so you have a clear direction moving forward.

30. People use mobile internet browsers more than any other method for reading reviews (Brightlocal)

We’re always on the go in this day and age and rarely have time to sit in front of the PC to read reviews. Instead, we spend the most time looking at reviews on a mobile internet browser than anywhere else.

Many businesses forget about the unique formatting requirements mobile devices need to see and read the information clearly. While you can’t control what Google does, you can drive people toward Google in a mobile-friendly way. It’s also worth noting that internet browsers see more use than apps.

31. 92% of users will use a local business if it has at least a 4-star rating (Invesp)

If you can keep your local business above a 4-star rating, you’ve already won over 90% of the people in your community. It doesn’t matter if your business is next door. People still head online to make a decision about you before stopping by in person. It’s imperative to stay up to date with your online reviews, even if your company doesn’t do a lick of digital business. 

32. The majority of customers read 2-6 reviews before trusting a business (Invesp)

The best review imaginable isn’t going to cut it if you don’t have others saying the same thing. It doesn’t take long for the average consumer to flip through online reviews, and most people need to see two to six good ones before putting trust in you. While that seems like a steep ask, it also helps customers weed out fake negative postings that don’t accurately reflect your business.

33. Average reviews are only 200 characters (Reviewtrackers)

Over the past ten years, Google and Facebook have trended toward shorter customer reviews. On average, customers type out 200 to-the-point characters when sharing about their business. This is no more than a few sentences with specifics about their experience.

Yelp and TripAdvisor still feature higher review counts, with an average closer to 600.

34. 53% of customers expect businesses to respond to negative reviews within a week (Reviewtrackers)

Responding to reviews is already a huge feather in a business’s cap, but it goes one step further. When customers post a negative review about your company, half of the people expect an explanation within the first seven days. Missing the mark here can give the impression you don’t have a solution to the problem and might scare other customers off.

35. 67% of people believe fake reviews are a problem (NearMedia)

People have learned not to believe everything they hear on the internet, and this holds especially true when it comes to online reviews. Two-thirds of people believe fake postings are a problem and weigh this factor when reading about your business.

Although review sites like Google take great lengths to remove fake reviews, it doesn’t have the means to catch them all. What’s worse, 33% of the population don’t yet consider fake reviews to be significant when casting judgments on your site.

There may not be a way to stop fake reviews from targeting you, but these cheap imitations tend to disappear in a sea of credible, positive feedback. Don’t expect these satisfactory reviews to shop up on their own. Reach out and incentivize customers to share their experiences.

36. 57% of consumers need at least a 4-star rating before they choose to use a business (Brightlocal)

Online businesses are numerous, and consumers will likely browse reviews before picking out the best one to shop at. 57% of people will turn away from any business with less than our stars as an overall rating.

While an exciting web design and a cool name are crucial, don’t forget to invest in the customer experience, reading feedback, and handling concerns that may pull your rating into no man’s land.

37. 80% of 18-30-year-olds have written online reviews (Brightlocal)

18 to 30-year-olds grew up in a digital age and have the best handle on how the system works. 80% of those in this category are already familiar with the online review process and have written at least one. This is a great demographic to target when asking for business reviews.

When using HubSpot’s customer relationship tools, filter your existing list of contacts by this age range and prompt them for those reviews when you follow up after a sale.

38. Only 41% of consumers over 55 have written a review (Brightlocal)

Unlike the younger demographic, those growing up before the age of personal computers have a much smaller digital footprint. Of those 55 and older, only 41% have ever written any type of review. It stands to reason that they read fewer reviews as well.

When marketing, it’s understandable to hone in on younger generations for the most feedback. However, there’s still a considerable number of those in the 55 and up crowd willing to contribute to your site if you give them a chance.

39. 22% of consumers will not buy after reading just one negative review (WebsiteBuilder)

Negative reviews can bear a heavy burden on your business, whether justified or not. One in five consumers will walk away after reading just one negative review posted about your company. When you break down the math, that could be upwards of 30 customers.

While probably an unfair course of action, the loss of customers spells fewer sales and revenue. To make matters worse, only 40% will stay with you after uncovering three negative reviews. It’s possible to avoid all negative reviews, but your response to them and the number of positive reviews you get will help compensate.

40. Consumers trust peer reviews 12 times more than manufacturer descriptions (Econsultancy)

Big-box stores like Amazon have tainted the consumer perception of a good product description for the worse. Customers translate this way of thinking to all websites and will be wary of descriptions listed about their own goods.

Luckily, consumers trust the information in peer reviews 12 times more than anything you have to say. Encouraging consumers to post product details, experiences, and pictures can be incredible selling points on top of a flattering score.

41. 27% of people will only trust reviews if they believe they are authentic (WebsiteBuilder)

Our society is not as trusting as it once was, and many individuals are skeptical of information found on internet sites and online reviews. Upwards of one-quarter of the population will only trust reviews if you’ve gone to enough lengths to show credibility. In their eyes, anything looking suspect isn’t worth considering.

42. Only 33% of travelers posted a travel-related review (WebsiteBuilder)

Many people love the joys of travel, but apparently, we don’t like posting about our trips. After returning to the grind, only 33% of travelers return to share a travel-related review on a site, restaurant, or experience they had while on the road.

There’s a huge opportunity here for travel businesses or those with heavy tourist traffic to collect customer information and follow up down the line. A boost in reviews can easily spell additional clients and increased revenue.

43. 84% of people trust online health reviews as much as a personal recommendation (Inc)

Word of mouth has primarily been the go-to for health-related services and information, but the trend appears to be changing. 84% of people now trust online health reviews just as much as a recommendation from a family member or colleague. This means people are just as willing to choose a doctor from internet listings as call up someone they trust for a suggestion.

Considering the impact of review ratings, businesses in the health industry would be wise to invest in tools designed to improve the overall customer experience.

44. 77% of patients use online reviews as the very first step in finding a doctor (WebsiteBuilder)

After trying to self-diagnose, people are now turning to online reviews as the first step in locating a doctor. Before checking with friends and family, 77% of people jump online to gather information about who has the highest marks in the area.

As we’ve learned earlier, individuals are especially cautious of any business below a 4-star rating. Whether you’re a clinical manager or a doctor, it’s imperative to give patients a reason to say good things about your practice.

45. 81% of females would not visit a restaurant with cleanliness issues in reviews (WebsiteBuilder)

Some say cleanliness is next to godliness, and female review seekers tend to agree. No matter your overall rating, 81% of women would avoid visiting a restaurant if your online reviews mention cleanliness issues.

One can only speculate how dirty a restaurant must be to deter potential customers. A single bad review may be enough for some, but more likely these female diners balk at patterns in reviews from multiple sources. It’s worth noting that these individuals won’t even bother entering your restaurant to see if the claims are actually valid.

46. 76% of individuals research a company online before considering a job opportunity (WebsiteBuilder)

Your online rating speaks to more than just potential customers. Over three-quarters of job seekers will go online and read about your business before applying. Without a doubt, this research will include customer experiences and what current and past employees have to say about your work environment.

Online review sites make it easy for anyone to voice their opinion, good or bad, about a job at your company. Since these go-getters are likely the people you want to hire, it’s important to ensure those reviews accurately reflect conditions at your company.

47. 60% of job seekers would not apply to a company with a one-star rating (WebsiteBuilder)

In line with the previous statistic, 60% of those looking for employment won’t even bother applying to a company with a one-star rating. Having bad review scores can affect your bottom line and your ability to keep or hire new staff to keep your business running.

48. Approximately 99% of restaurants are hidden when Yelp users sort by “Highest Rated” or “Most Reviewed” (WebsiteBuilder)

Yelp is one of the most highly used review sites on the web. With so many reviews, people often filter searches to hone in on precisely what they’re looking for. Unfortunately for a majority of businesses, using the “Highest Rated” or “Most Reviewed” filters hides over 99% of available options.

In a sea of restaurants, it’s a constant battle to stay high enough to be one of the lucky few. Even if you live in a small town, customers gravitate toward restaurants at the top of Yelp’s list and tend to ignore those down below.

49. 57% of consumers using social media in stores are reading online reviews (WebsiteBuilder)

Those customers wandering around your store with their phones out may not be giving you the cold shoulder. Approximately 57% of consumers on social media in-store are actually reading online reviews. They’re checking out what others have to say about your business and are interested in hearing about which products or services are creating the biggest buzz.

50. It takes 12 positive reviews to cancel out the nasty side effects of just one negative review (Online Reputation Management)

We don’t always deserve those negative reviews, but they are inevitable. The damage from just one can be long-lasting, depending on how quickly your business can settle the score. It takes 12 positive reviews to cancel out the impact of that one-star punch in the gut.

While your rating may recover quickly, customers want to see enough positive reviews to know you’ve addressed the problem at hand. Even if it was just a bad day, you need to show customers it’s a non-issue to restore trust. This means reading all your reviews, positive and negative, to hear the voice of your customers.

Promoting opportunities for clients to review your business will help those positive remarks to come in that much faster.

51. TripAdvisor had 26 million reviews submitted in 2020 alone (TripAdvisor)

In case you still doubt the power of online feedback, consider that TripAdvisor received 26 million reviews in the near 2020 alone. With many places in a complete shutdown, people weren’t even traveling that much then! Consumers are reading and writing reviews more than ever, and the role this plays in your bottom line is huge.

52. Accommodation reviews average 688 characters in length (TripAdvisor)

Travelers really go all out when it comes to the places they stay. The average accommodation review is a thorough 688 characters in length.

In truth, this number comes from TripAdvisor’s commitment to excellence. 100% of the site’s reviews must be in long form with a snippet and rating to meet high-quality standards.

53. Businesses replying to reviews at least 25% of the time have an average of 35% more revenue (Womply)

It really does pay to read and respond to reviews customers leave on the internet. Replying to even a quarter of the reviews you receive across various sites brings in on average 35% more revenue.

The moment consumers see you’re engaged, they become much more willing to spend time on your site or physical location. Of course, the way you present yourself speaks volumes about how would-be customers perceive your store.

54. 72% of consumers will take action only after reading a positive review (Invesp)

An overwhelming majority of consumers won’t give you the time of day until they’ve read a positive review about your business. While this may not seem like too challenging a feat, those individuals need to find reviews for your store among an ever-increasing pool of assessments on similar companies.

The more opportunities you provide clients to review you, the more positive findings exist for others to locate. Frequent reviews will also help keep you in the spotlight on all the big review sites.

55. A one-star increase on Yelp leads to a 5-9% boost in revenue on average (Invesp)

If your company’s star rating isn’t where you want it to be, take action to give that score a boost. Moving up one star on Yelp leads to revenue increases averaging 5%to 9%.

The best ways to improve your score are by addressing the most common customer concerns that bring in lower-than-ideal reviews. At the same time, stay connected with customers and encourage them to leave positive but honest feedback.

56. Star rating is the most important review factor (Brightlocal)

Your overall star rating still leads the way as the most important factor potential customers use in making judgments about your business. With the rise of fake reviews, legitimacy comes in as a close second. Rounding out the top three is how recent the reviews for your company are.

57. 73% of consumers say written reviews make more of an impression than star/number ratings (FanandFuel)

Customers still look at star ratings first when deciding which businesses to consider. Once you’ve passed that test, shoppers look to the written word for the final say.

What other customers have to say about your store resonates the loudest in the minds of most consumers. In fact, 73% feel that written reviews make more of an impression than your star rating.

58. 94% of consumers say a bad review has convinced them to avoid a business (Reviewtrackers)

Nearly all consumers have come across at least one review so bad that they decided to avoid the business entirely. Whether the review was right on the nose or completely from the left field, the effect can still be the same.

You don’t have to remain silent in the matter. As long as you remain tactful, you can (and should) address negative reviews with proof against the claim or a plan for resolving your issues.

59. Customers who have a bad experience are twice to three times more likely to write an angry review than customers who had a great experience are to post a happy review (Online Reputation Management)

We all have those days where one bad experience just sours all the good we experience before or after. When upset, we also tend to be looser with our tongues or fingers in the case of a scathing review. As a result, customers are doubly likely to write a bad review over a poor encounter than those having an amazing time.

For business owners, you need to go above and beyond to flesh out positive reviews from shoppers after these types of experiences. Not only will the positives help cancel out that one bad review, but customers also look for this exact type of feedback when deciding where to shop.

60. The Federal Trade Commission cited more than 700 businesses for deceptive endorsements in 2021 (FTC)

The FTC is as tired of fake reviews as we are and are cracking down on companies with detective advertising. Over 700 businesses last year alone received citations for misrepresenting an endorser in some way, shape, or form. The list includes many well-known companies now under careful watch and major financial penalties should they attempt to deceive customers again.

Bottom Line

Whether you’re a fan of online reviews or not, there’s no getting away from the impact they have on your business. Positive reviews have the power to bring in new customers and additional sales, whereas negative reviews can sink a business in no time flat.

As a business owner, it’s imperative to know what people are saying about your company. You can discover problems you didn’t know existed and show the voice of your customers matters. Employing methods to promote review generation from your shoppers is key for boosting ratings and staying ahead of the competition.

The 7 Best Always-Free CRM Software for Small Businesses

Hand arranging white letters to spell CRM

Managing a relationship with a customer requires far more than just remembering birthdays and previous purchases. The right CRM software can handle all the details and dates, leaving your sales agents free to focus on developing leads and making sales process. This article covers the best free CRM software for small businesses available now.

Quick View

Our Methodology

When picking the best free customer relationship management software, we looked at the number of users each lets you have and lead management tools for tracking current and prospective clients. It was also important to discover automation tools that facilitate daily tasks like chatting and sending out emails.

Finally, we studied each company’s support structure and the costs of upgrading to paid plans in the future. Check out a more detailed explanation of our methodology here.

Software

Number of Users

Paid Plan Availability

Lead Management

Automation Tools

Support

Unlimited

Starting at $45/month

Email templates and tracking, landing pages, web forms, some limited calling

Automated contacts and responses, chatbots for lead generation, ticket sales pipeline

Community support

Unlimited

Starting at $15/user per month

Chatbots for website, customizable contact lifecycle, contact timeline, make calls from app

Few automation features, including chatbots

Phone, chat, and email support 24/5

3

Starting at $14/user per month

Track website traffic, web forms, templates for email marketing, sale analytics

Five custom workflow automations

Support docs, email and community support

10

Starting at $8.99/user per month

Lead scoring, email tracking, contact profiles, landing pages

Limited automation triggers, limited API calls

Support docs, training sessions, email support

2

Starting at $29/user per month

Visualize leads with kanban, mass emailing, email templates, duplicate detection

2 roles and permissions, 2 configurable profiles

Email support and community forums

15

Starting at $11.99/user per month

Landing pages, lead scoring, deal segmentation and milestones, task reminders

Form builder, customer segmentation, auto-responders

Help docs and videos, email and chat support

Unlimited

Starting at $39/month for 5 users

Custom info fields, social media management, build and host website, unlimited contacts

Limited automation options

Help docs and chat support

The Best Free CRM Software for Small Businesses

There are several free CRM software options out there, but they’re not all created equally. Here are the seven best CRM software that stand out to us the most for their free plans.

HubSpot logo

HubSpot CRM – Best Overall Free CRM

Number of Users: Unlimited

4.8

HubSpot makes it easy for businesses of any size to set up CRM with an unlimited number of users and up to one million contacts. Among its many features is a chat builder to customize your first point of contact. There’s no space for workflow automation in the free version of this software, and the only customer support you’ll receive comes from the community forum. Should you wish to upgrade to a paid version, expect to pay a good amount of money to do so.

Why we chose it: HubSpot CRM has the tools to let you build a robust customer interface for unlimited users without having to shell out a single penny.

  • Unlimited number of users
  • Up to 1 million contacts
  • Chatbot builder
  • No workflow automation
  • Expensive pricing tiers
  • Customer support limited to community forum

Number of Users

HubSpot CRM doesn’t place limits on the number of users for its free software. There’s no need to pick and choose who to give access to, a common problem with Zoho or Insightly.

Paid Plan Availability

The lowest paid tier starts at $45 each month and goes up from there depending on the tools and number of contacts you’re looking for. Paid plans remove a lot of HubSpot branding and add helpful tools like automation to the mix. 

Lead Management

You can use HubSpot’s lead management tools to create landing pages, web forms, email templates, and more. There are even some limited calling options your team can take advantage of. These offerings are fairly similar to Zoho, but Insightly adds in impressive kanban charting.

Automation Tools

It’s not possible to set up any workflow automation with HubSpot’s free version. Still, you can automate responses to contacts and even set up a chatbot to interact with customers visiting your site. These features pale in comparison to Zoho’s automation tools.

Support

HubSpot offers little in the way of support with its free version. In fact, you can only turn to the community forum for answers if you get stuck somewhere along the way. While Insightly does something similar, Freshsales gives even free members phone, chat, and email support.

Freshsales logo

Freshsales – Best Free CRM for Customer Support

Number of Users: Unlimited

4.7

Freshsales – Best Free CRM for Customer Support Review

Among Freshsales many free features are built-in phone and chat support for interacting with your clientele. With an unlimited number of users and contacts, you don’t have to limit access to your team, nor do you have to pick and choose which customers to focus on. Best of all, you can resolve any issues on your end by contacting Freshsales 24 hours a day during the work week. Of the features it does have, you won’t have access to automated processes, reporting tools, or document storage.

Why we chose it: Unlimited users, contacts, and 24/5 customer support all make Freshsales a CRM worth considering.

  • 24/5 customer support
  • Built-in chat and phone for communicating with clients
  • Unlimited users and contacts
  • No reporting tools
  • No automated processes
  • No document storage

Number of Users

There’s no need to worry about the size of your CRM team with Freshsales. Like HubSpot and Bitrix24, you can have an unlimited number of users accessing your account at any time.

Paid Plan Availability

It will cost you $15 per user each month to tap into Freshsales’ premium features, and the prices increase from there. Fees can quickly get out of hand if not careful, especially when HubSpot charges a flat rate per account.

Lead Management

Freshsales has built-in call capability and customizable chatbots to engage interested customers. You can also monitor contact interest over time to see who your best customers are.

Automation Tools

Other than website chatbots, Freshsales doesn’t have much in the way of automation. This feels like a miss when Zoho’s automation tools do so much.

Support

The customer support team at Freshsales is a breath of fresh air. Even as a free user, you have access to the group by phone, email, or chat at all times during the work week. This is a huge blessing when HubSpot and Insightly offer nothing beyond help docs or a community forum.

Zoho CRM logo

Zoho Free CRM – Best Free CRM for Automation

Number of Users: 3

4.6

Zoho’s free CRM software includes several workflow tools for automating redundant processes. You can also customize web pages to a certain extent with the hope of drawing in new customers. The multipurpose digital contact book is perfect for logging current and prospective clients within your account.

It may be challenging to pick just three users to access the CRM software, and they can only send 150 automated email notifications each day. There’s also no way within the free version to send mass emails.

Why we chose it: Those with knowledge of automation can use Zoho’s automation and customization features to set themselves apart from the competition. As one of the best CRM software for ecommerce, its free plan can do wonders for new online businesses.

  • Workflow rules and automated email notifications
  • Page customization options
  • Multipurpose digital contact book
  • Only three users allowed
  • 150 automated email notifications per day
  • Impossible to send mass emails

Number of Users

For all Zoho has, it falls short on the number of max users in its free account, capping out at three. Make sure those three users can make the most of Zoho’s automation software. Both HubSpot and Bitrix24 don’t place a maximum on the number of users you can have.

Paid Plan Availability

Paid plans are somewhat reasonable, starting at $14 per user each month and increasing from there. The amount isn’t much different from what Freshsales or Engagebay have to offer.

Lead Management

Zoho lets you track website traffic and view sale analytics over various lengths of time. You’ll also be able to build web forms and templates for outgoing emails. It’s important to mention here that it’s the best CRM for real estate.

Automation Tools

With the free version alone, you can build up to five unique workflow automations to perform mundane tasks and lessen the load on your team. Zoho’s automation tools are second to none, especially considering CRMs like Bitrix24 don’t offer any.

Support

You’ll find plenty of support docs and a strong community support team if you sign up for Zoho. While you can email the company with questions, response times are often quite slow. Freshsales gives 24/5 phone, email, and chat support whether you’re paying for the service or not.

Agile CRM logo

Agile CRM – Best Free CRM for Email Marketing

Number of Users: 10

4.5

With Agile CRM, you can send out up to 5,000 emails with your own branding to entice consumers. You can generate an unlimited number of tasks, documents, and deals to market yourself on your website. Speaking of websites, Agile allows you to build your own alongside forms and emails. Your account is limited to only ten users, and the free version caps at 1,000 contacts. Although there’s a lot you can customize, Agile CRM doesn’t have many automation tools.

Why we chose it: Agile CRM gives teams the opportunity to express themselves through branded emailing and customization tools for emails, forms, and websites.

  • 5,000 branded emails per month
  • Unlimited deals, tasks, documents
  • Form, email, website builder
  • Limited to 10 users
  • Only 1,000 contacts
  • Minimal automation tools

Number of Users

You can add up to ten users to your Agile CRM setup, which isn’t a bad number for free CRM software. After all, Insightly gives access to just two users on its free account. However, HubSpot and Freshsales allow an unlimited number of users.

Paid Plan Availability

Agile CRM’s Starter plan costs as low as $8.99 per user each month, adding several features and increasing your contact pool to 10,000. This is one of the best-priced user-based plans, with Zoho and Freshsales coming in at $14 and $15 respectively.

Lead Management

You can build leads in Agile CRM through several customizable features, including branded emails and a website builder. It’s also possible to create contact profiles and track the results of emails you send out.

Automation Tools

Agile CRM allows you to build one API trigger in its free package, but all other automation tools cost money to access. While not bad, one trigger doesn’t look like much next to Zoho’s five.

Support

The service will point you toward its website for support, where you’ll find help documents and training tools. There’s an email support team for additional questions, but these options don’t hold a candle to Freshsales’ 24/5 customer service tools.

Insightly_logo

Insightly – Best Free CRM for Lead Generation

Number of Users: 2

4.5

Insightly uses kanban charts and other client tracking tools to discover what customers are looking for when shopping online. These tools cover social media as well, maximizing potential clients from every available avenue. The software connects seamlessly with over 250 programs, bringing over contact information and streamlining data entry. You’ll have to do all this with just two users in the free version and minimal automation tools to share the work. Support only comes in the form of email support or community insight.

Why we chose it: Insightly has the best tools for generating leads that can turn into clients and profits for your business.

  • Several lead generation tools
  • Over 250 business integrations
  • Automatic social profile enrichment
  • Only for two users
  • Minimal automation tools
  • Limited access to customer support

Number of Users

It hurts to think that only two users can use most of everything Insightly has to offer. You’ll have to pay to bring more team members into your account, where Freshsales and HubSpot feature an unlimited number of users out of the gate.

Paid Plan Availability

Insightly has one of the pricier plans, starting at $29 per user on a monthly basis. This feels like a steep rise, especially since Agile CRM’s first paid tier starts at $8.99.

Lead Management

You’ll find a large number of lead management tools, such as mass emailing with templates, duplicate detection, lead visualization, and kanban charting. The software compliments lead management with a laundry list of integrations.

Automation Tools

Within Insightly’s dashboard, you can control read/write permissions and set granular roles for your two users. Several other tools are available at the Professional level.

Support

At the free level, Insightly makes available email support and community forums for those wanting answers fast. Freshsales still sets the bar here with unlimited support during the week.

EngageBay logo

Engagebay – Best Free CRM for Ease of Use

Number of Users: 15

4.2

Engagebay prides itself on a simple interface and marketing editors anyone can use to maximize CRM output. The software lets you brand emails with your company’s logo to personalize outgoing messages. You won’t have much luck with third-party integrations, and some templates miss the mark on modernity. If you find yourself in a jam, Engagebay’s free version doesn’t offer a phone number for support.

Why we chose It: Engagebay has a generous limit for users and lots of important features wrapped up in an easy-to-use format.

  • Intuitive interface
  • Branded emails
  • Easy to use marketing editors
  • Minimal third-party integrations
  • Outdated templates
  • No phone support

Number of Users

Apps like HubSpot and Freshsales don’t limit the number of users, but Engagebay’s cap at 15 is still plenty for smaller businesses. Those nearing the threshold will either need to upgrade or consider another option.

Paid Plan Availability

Paid plans start at $11.99 per user, billed monthly. Other top free CRMs such as HubSpot immediately jump to a much higher $45 per month from its free service. With Engagebay, you’ll have three tiers of service to pick from as your needs expand.

Lead Management

Even in its free version, Engagebay lets you build landing pages and perform predictive lead scoring. You can create milestones and segment deals to facilitate workloads. The app can also send task reminders if things start falling by the wayside.

Automation Tools

You won’t find much in the way of automation, but Engagebay does allow users to build forms and segment customers for easier tracking. Auto-responders can come to the rescue when you need your team to focus on other areas. Compared to Zoho, these tools are just a drop in the bucket.

Support

Engagebay does have help docs and videos peppered throughout its site, and if you really get stuck, email and chat support are available to help. This support is better than most but still pales to Freshsales and its top-tier service.

Bitrix24 logo

Bitrix24 – Best Free CRM for Sales Teams

Number of Users: Unlimited

4.6

Bitrix24 stands out with powerful collaborative tools to help teams function as cohesively as possible. Sales teams can work efficiently to connect with an unlimited number of contacts both through traditional means and social media as well. With the free version, you won’t find analytics tools or customer support to help if you’re in a pinch. Newer users do tend to struggle through a complex user interface.

Why we chose it: Social media features and collaborative tools make Bitrix24 a great option for an active sales team.

  • Collaborative tools
  • Free connection to social media
  • Unlimited users and contacts
  • No analytics tools
  • Somewhat challenging UI to navigate
  • No customer support

Number of Users

You can add as many users into your Bitrix24 account as you deem necessary, whether one or one thousand. HubSpot has a similar offering, but CRMs like Insightly and Zoho limit you to just a handful of users.

Paid Plan Availability

Bitrix24’s first paid tier of service costs $39, which includes up to five users. You’ll have to spend $159 to unlock all features and get back to unlimited users. This strange setup is somewhat similar to HubSpot’s price per plan.

Lead Management

Bitrix24 has a hub for social media management and interaction, ensuring you don’t miss out on potential customers from those areas. Other included tools allow you to build and host your own website and track an infinite number of contacts.

Automation Tools

The CRM software falls a bit short in the automation department, lacking tools to build workflow automation or software-based communications with clients. On the other hand, Zoho’s free CRM software allows five custom automations.

Support

Like Agile CRM, Bitrix24 forces you to rely on help docs and the community for support should you encounter an issue. You can forward questions to the Bitrix24 team, but don’t expect a quick response to your query.

Choosing the Best Free CRM for a Small Business – Ranking Methodology

Several factors go into making a free CRM the best out there. Check out those we considered when making our choices below.

An image of best free crm software with dollar coin,search bar.
  • Number of Users: Whether you have a small business or a large one, you’ll want to maximize what your team can do when it comes to bringing in new customers. When choosing a CRM, small businesses should consider costs for scaling as growth occurs, making sure you don’t get pigeonholed into something you can’t afford. Large businesses need to ensure you can add the number of team members you want into your system.
  • Lead Management: CRM software should help you focus your time where it will be most beneficial while handling basic contact management. Free CRM options often limit the contact records you can store, which can put a limit on your ability to manage customer relationships. Be sure to check the number of contacts you need for your system and ensure the avenues you access most are easy to use and meet your needs.
  • Automation: Automation can take repetitive tasks off your teams’ plates, freeing them up for more specific tasks. Having automated emails or even a chatbot can streamline customer connections and bring shoppers back for more.
  • Support: Don’t underestimate the power of a good support team when things aren’t going as planned. Understanding your website and trends therein can spell the difference between success and failure. If you can’t access this information, having support nearby can save countless dollars in the long run.
  • Reporting: Reports are one of the most important tools in project management, helping to pinpoint problems and opportunities. Most free CRMs come with some limited reporting, including website visitor tracking and conversion statistics.
  • Paid Plans: Free CRM software is a great place to start out, but it’s rare to see a business stay within the realm of what free software can offer for long. Be sure to have a plan to upgrade down the road, noting available future features as well as costs.

Frequently Asked Questions (FAQs) for Best Always-free CRM

There’s understandably a lot of confusion surrounding customer relationship management software and everything packed within. The answers below should shed some light on the most popular questions on the topic.

Conclusion

Free CRM software is an excellent starting point for businesses looking to better understand customer relationships and retention. The downside is that you have to be able to work within certain limits and perhaps not have all the features you need at your fingertips. Each app included in our list offers incredible tools to help take your venture to the next level of growth, with plenty of opportunities to expand down the road.

What Is the Retail Inventory Method? Definition, Formula & Calculator

Retail inventory manager looking at an inventory illustration on a PC

The retail inventory method is an accounting procedure that estimates the value of a retail store’s merchandise. This method produces the ending inventory balance for a store by calculating the cost of inventory relative to the price of the goods. In short, it’s one of the most common ways to calculate the value of your stock.

What Is the Retail Inventory Method?

You can use the retail inventory method to quickly estimate the value of your ending inventory over a given time period. 

Since inventory is the bread and butter of your retail store, you likely have a lot of capital tied to your stock. Therefore, it makes sense to keep track of your inventory so you can make effective decisions when it comes to what to order, what to invest in, and when to carry more products.

Although there are many ways to estimate the value of your stock, the retail inventory method is one of the most common and efficient techniques. This method works by taking the total retail value of all the products in your inventory, subtracting the total amount of sales, and then multiplying that amount by the cost-to-retail ratio. 

We understand how challenging it is to run a retail store. You have to manage employees, build staff schedules, implement marketing strategies, and keep an accurate count of your store’s inventory to ensure you don’t run out of any products. Furthermore, you must ensure you aren’t losing money on sales by correctly calculating your cost-to-retail ratio.

The best way to guarantee you don’t run out of inventory or lose any money is by mastering the retail inventory method.

Retail Inventory Method Advantages

The main advantage of the retail inventory method is that it saves retailers the time and expense of shutting down temporarily to conduct a physical inventory. Physical inventories are time-consuming and can impact your business’s bottom line.

During physical inventories, you must pay your staff to help while also shutting down your business from outside customers. Although some retailers perform physical inventories at night time, your staff are prone to errors during a spontaneous graveyard shift.

Furthermore, the retail inventory method is part of the Generally Accepted Accounting Principles (GAAP) provided by the American Institute of CPAs. It’s also useful for determining the value of your retail business since this method creates a report on the value of the inventory on hand.

Retail Inventory Method Disadvantages

Although the retail inventory method has a lot of benefits, there are some drawbacks to be aware of. First of all, it’s important to understand that it’s just an estimate and doesn’t account for items that are stolen, broken, or otherwise taken out of inventory for reasons other than a sale.

Furthermore, the retail inventory method works best when the markup is consistent across all your products. If different products carry different markups, the end result won’t be completely accurate.

For example, if your retail clothing shop marks up every item it sells by 70% of the price you get from wholesale distributors, you can accurately use the retail inventory method. However, if you mark up some items by 15%, some by 30%, and some by 60%, it is difficult to apply this accounting method accurately.

Another disadvantage is that large additions of inventory would throw off calculations. For example, this can occur in the event of acquiring another company. 

Who Should Use the Retail Inventory Method

The retail inventory method isn’t suitable for everyone. All retailers are different, and the retail inventory method is an optimal accounting strategy for specific types of retailers.

Those who will find the most value in the retail inventory method tend to be:

  • Retailers with multiple locations since physical inventories are difficult to coordinate for the same time in different locations
  • Retailers who don’t usually have large amounts of inventory in transit since it doesn’t account for those
  • Retailers who are comfortable with estimates that are regularly available on an on-demand basis
  • Retailers who have consistent markups across all their products

How to Calculate the Retail Inventory Method

To calculate your ending inventory value with the retail inventory method, use the following steps:

Step 1: Calculate the Cost-to-Retail Ratio

The first step is determining the cost-to-retail percentage of your retail inventory. The cost-to-retail ratio determines how much your inventory costs in relation to the retail price.

For example, if a sweatshirt costs $15 to manufacture and you sell it for $100, the cost-to-retail ratio is 15%.

Therefore, you can calculate your cost-to-retail ratio with this formula:

  • cost-to-retail ratio = (cost of merchandise / retail price of the merchandise) x 100

Step 2: Calculate the Cost of Merchandise Available for Sale

The next step is to determine the exact time period you will be reporting. Then, you must identify the cost of inventory at the beginning of the time period and the cost of any additional inventory purchases made during the course of that time period.

For example, if your shop had a beginning inventory of $30,000 and then you purchased $10,000 of new inventory during that period, your cost of merchandise available for sale is $40,000.

The formula for this calculation is

  • Cost of merchandise available for sale = cost of beginning inventory + cost of additional inventory

Step 3: Calculate the Cost of Sales During the Time Period

Next, you need the total merchandise sales and cost-to-retail percentage for your chosen time period. You will use these numbers to calculate the cost of sales, which represents the total cost of goods for all the merchandise you sold during the reporting period.

For example, let’s say your cost-to-retail ratio is 15%, and you had sales of $50,000 over your chosen time period. You can multiply your cost-to-retail ratio by your total sales to find your cost of sales was $7,500.

  • Cost of sales = sales during the chosen time period x cost-to-retail percentage

Step 4: Calculate Ending Inventory

Now, you can use the cost of merchandise available for sale and the cost of sales during that period to determine your ending inventory.

Your ending inventory represents the value of merchandise you have available at the end of your reporting period. Once you calculate your ending inventory, you can use it on future balance sheets. However, you must ensure its accuracy if you report your store’s financial information when seeking financing.

  • Ending inventory = cost of merchandise available for sale – cost of sales during the chosen time period

Example of the Retail Inventory Method

Let’s pretend your retail business sells home coffee roasters for an average price of $300 and a cost of goods of $150. As such, your cost-to-retail ratio is 50%. 

In this example, let’s also say your beginning inventory costs $500,000, and you paid $200,000 for purchases during the month. During the same time period, you had sales of $1,000,000.

To calculate your ending inventory value:

How to calculate your ending inventory value:

Beginning inventory

+ $500,000

Purchases

+ $200,000

Goods available for sale

= $700,000

Sales

– $500,000 (Sales of $1,000,000 x 50%)

Ending Inventory

= $200,000

Additional Retail Inventory Method Tips

If you plan to use the retail inventory method for your business, keep the following tips in mind.

1. Always Have Accurate Data Available

The retail inventory method requires you to use certain numbers, including your cost-to-retail ratio, beginning inventory, and sales. To ensure the calculation is efficient and effective, you need to keep accurate numbers available.

Therefore, you should equip your business with a POS (point of sale) and retail management system with strong reporting and analytics capabilities. 

2. Don’t Ditch Physical Inventory Counts

Since the retail inventory method only gives an estimate of your ending inventory value, it’s not the perfect substitute for physically counting and reconciling inventory.

For this reason, we still recommend scheduling physical inventory counts. However, it doesn’t need to be as frequent after integrating the retail inventory method.

Frequently Asked Questions (FAQs) for Retail Inventory Method

Here are a few common questions retailers have about the retail inventory method.

Bottom Line on Retail Inventory Method

Keep in mind that the retail inventory method is more of an educated guess than a concrete calculation of how much value your ending inventory holds. This method provides directionally accurate answers to give you quick snapshots at any given time. It’s cost-effective, quick, and works best when it’s part of your overall inventory management strategy.

How to Find Wholesale Distributors in 5 Steps

A wholesale distributor taking inventory of his warehouse

If you own a retail or are starting an e-commerce store, finding the right wholesale distributors is the first step toward a successful operation. A wholesale distributor buys many goods directly from manufacturers and resells them to businesses at a low cost. 

Find the Right Wholesale Distributor in 5 Steps

Wholesale distributors can be key partners for your business. But where do you find them – and how will you know you are making the right call?

Wholesale distributor supply chain

When looking for wholesale distributors, there is a lot more than simply searching for provider names on the internet. 

First of all, building a list of potential suppliers is no easy task: it takes time, and standard tools such as Google are, frankly, not enough for qualified research. When searching for wholesale providers, it is important to reach out to the proper channels – which we will soon get into. 

After you’ve listed a few wholesale distributors, you won’t be done yet. There are still several elements to consider to make the right choice, such as product offerings, pricing, geographical access to products, shipping, and much more. 

To make your decision smoother, we’ve listed 5 steps you should take when looking for the best wholesale distributors. 

Step 1: Create a List of Possible Providers 

This might sound like the most obvious step on the list — but it is, in fact, one of the hardest. Crafting such a list takes time, and you must go to the right channels to find the best wholesale distributors. 

The first action that might come to mind when searching for wholesale distributors is Googling a set of keywords on the search page. But sometimes, the results don’t meet your expectations or needs. For more accurate results, we recommend other strategies. So, here are a few ways to access the best wholesale providers.

Contact the Manufacturer of the Product you Wish to Sell 

You are already a step ahead if you already know the product or brand you want to sell in your store or e-commerce website. You can contact the product manufacturer and ask for a list of wholesale distributors that resell their products.

This allows you to offer a highly curated product portfolio instead of simply selling what you can find. Adopting this strategy can set your business aside from the competition and increase your sales significantly. 

Go to Trade Shows to Find the Best Suppliers 

If you don’t know what products to sell or if you are interested in a wider variety of items and brands, visiting a trade show can be a great strategy. During these events, a number of manufacturers, suppliers, brands, and wholesale distributors exhibit their latest products.

It’s a great opportunity to network and make businesses. Further, this is also a great way to see the products for yourself and assure that the quality of the goods meets your expectations. 

Access a Wholesale Distributor Directory 

Finally, you can also access an online directory and find a list of the best wholesale distributors, thus gaining access to various manufacturers across the globe. These marketplaces, such as Alibaba, Handshake, Global Sources, and Tundra connect manufacturers with retailers and e-commerce businesses – some are integrated with the world’s leading e-commerce platform, such as Shopify, which eases the operation as a whole. 

Once you have gone through these channels, you can successfully craft a list of possible wholesale distributors. Then, what’s next? 

Step 2: Check for the Product Offering 

After building your wholesale provider list, it’s time to check what products the suppliers offer. Be sure to request a product catalog that discloses pricing details and the product itself. 

Don’t overlook aspects such as the type of material used on the product, dimensions, and even certifications that assure the product’s quality. Some lower-priced products might seem more appealing but shouldn’t ignore quality. Ensure you have all the details you need before making a large purchase and risk having the product forgotten in stock.

In addition, you should also consider how consistently the wholesale distributors can make their products available so you don’t ever run out of inventory. After all, if the provider faces problems with stock, delivery, or other, this can seriously affect your business as you will not have the products available in your store.

Step 3: Confirm the Geographic Location of the Provider 

You might come across many wholesale distributors located outside of your country of residence. Many distributors in China provide access to a broader set of products. 

However, while committing to a provider outside of your country can give you access to a wider portfolio, you should also remember that buying from a distributor offshore can incur taxation, inspections, and a complex logistical process.

This brings us to our next step…

Step 4: Confirm the Shipping Processes 

Imagine this: you’ve found the right wholesale distributors and built an entire marketing and sales strategy around the products you plan to resell through your retail or e-commerce business. You even designed a launch campaign for a specific collection you will be receiving in your store and invested a ton of money in publicity and advertisement. 

However, your provider has faced shipping issues, and your delivery came late – or didn’t arrive at all! – compromising your strategy and frustrating your clients, eager to shop for your products. 

It sounds like a tragedy, right? 

Shipping is an essential part of a healthy operation, so you must work with a trusted wholesaler committed to delivering on time. Further, also make sure that the products will arrive intact, that is, with no damages whatsoever to the package or the product. 

And if you face any hurdles, be sure to count on reliable customer support – our next step is finding the right wholesale distributor. 

Step 5: Always Look for a Reliable Customer Support 

Customer support plays an essential role in B2B relationships. Usually, times of crisis – such as the scenario described above – are when customer support is most tested. However, we are sure you do not want to wait for a problem to occur to ensure you are provided with proper support.

To avoid being frustrated by customer service, we recommend you test wholesale distributors’ support channels upfront. Try and reach out by phone, e-mail, and chatting and see how long it takes for someone to get back to you. If you do not receive a response in good time, you will probably know what to expect in the future. 

And, bonus tip: you might also want to take the time to read a few reviews on the internet regarding customer support. After all, a word from another customer is priceless  – and can either prevent you from having a bad experience or guide your way into a successful partnership. 

Best Wholesale Distributors for retailers and e-commerce businesses 

If you are on step #1 of finding wholesale distributors, we have gathered a list of providers to help you with your quest. Here are a few suppliers you can start your business with. 

1. Alibaba

Alibaba is a China-based vendor covering multiple categories and over 190 countries. It is one of the largest wholesale distributors in the World – and a highly reliable one, too. 

2. Handshake

Handshake is a wholesale marketplace by Shopify – the World’s leading e-commerce platform. It is the perfect fit for small businesses selling online. It offers Shopify users free shipping on opening orders, low or no minimum orders, and no fees.

3. Global Sources 

Global Sources is a B2B wholesale marketplace with over 10 million registered buyers. It has been around since 1995 and is a trusted wholesale provider. 

4. Tundra

Tundra is an online wholesale marketplace where business owners can pick up large volumes of goods. It is easy to use and a perfect fit for small business owners and e-commerce businesses. 

You can start with a few names on your search for a wholesale supplier. Be sure to go through all five steps before sealing a partnership. 

Why Your Business Should Consider a Wholesale Provider

Working with wholesale distributors helps different types of businesses source the best products while focusing on managing their company, designing sales strategies, and tailoring the best marketing campaigns. Here are some of the main advantages of working with a quality supplier. 

Easy Stock Management 

When working with a wholesale distributor, you can purchase as much stock as you need without worrying about storage space. In addition, you can also quickly restock in case you run out of a specific product. 

Market Trends are Always on Your Roadmap 

Sometimes in retail, it seems like every competitor is selling a different version of the same product. And that’s because they are. 

Some products win over customers’ hearts and become a real market trend. You might be familiar with this phenomenon when you think of particular products, like the popular hot air brush that every beauty and cosmetics store just had to offer or the hottest tech gadgets that customers just can’t live without. 

When you work with a wholesaler’s distributor, you can rest assured that you will always be updated with the latest trends. When you offer trending products in your online store, not only are you reaching a more significant number of customers but also pull attention to other products available in your store. 

Profitable Margins 

When purchasing from a wholesale distributor, you can guarantee higher discounts when buying in bulk. This means you can work with better profit margins and boost your business. 

If you are looking into working with even better profit margins, here’s a tip: recurring buyers are sometimes offered better supplier deals through loyalty programs. So be sure not to overlook this opportunity when sealing the deal with a wholesale provider.

Optimized Business Operation 

When buying from a wholesale supplier, you don’t have to get involved with the product development process, which saves you a lot of time and money. For merchants that don’t know how to find a manufacturer, reaching out to a wholesale distributor can be the best path to success. 

Of course, developing your original product can be a great leap for your business. After all, there is no competition in originality and exclusiveness. However, idealizing a product and finding a manufacturer is a big step and might be the best option for more mature businesses. Read our article on business operations to learn more.

Frequently Asked Questions (FAQs) for Wholesale Distributors

Do you have questions about how to find the right wholesale distributor? Here are a few answers to frequently asked questions. 

Bottom Line on Wholesale Distributors 

Wholesale distributors can be great partners for retail and e-commerce businesses that want to expand their product portfolio and boost their sales. Because wholesale providers act as the middleman between manufacturers and merchants, companies can take off the stress of handling the product development process and focus on marketing and sales strategies. 

Furthermore, merchants that work with reliable wholesale distributors can benefit from easy stock management and profit margins while offering the hottest products in the market without the hassle of designing their products. 

The first step when looking for a wholesale distributor is to craft a list of potential providers. Next, check the product offering, geographic availability, logistical processes, and customer support quality before committing to a specific supplier. 

You are guaranteed to make the right call by following these five simple steps. Remember: choosing the right partner can pave the way to an even more successful business.

The Ultimate Guide to Merchant Service Providers

A merchant standing beside her goods in a shop

Merchant service providers are the key to unlocking your company’s full payment potential. What is a merchant service provider, and how exactly does it work? This ultimate guide has answers to all your burning questions.

What is a Merchant Service Provider?

A merchant service provider (MSP) is a broad term for any type of software, hardware, or service enabling you as a business owner to process credit or debit card payments. Not only do MSPs facilitate the process, but they also help keep your company’s and customers’ finances safe.

As the internet gained popularity as a marketplace, merchant service providers rose to the challenge of offering comprehensive platforms. Today, the top MSP accounts provide point-of-sale tools and business analytics so your business has everything it needs to succeed. 

The PCI Security Standards Council

The Payment Card Industry (PCI) Security Standards Council sets the bar for merchant service providers to follow. Constituted by American Express, Discover, JCB, MasterCard, and Visa, these companies help regulate the flow of money and protocols during business transactions.

Types of Merchant Service Providers

Not every merchant service provider is the same. For the most part, available services fall into one of three categories:

Merchant Account Providers

Generally speaking, merchant account providers set you up with a merchant account funds flow into after making a transaction. These providers then offer a means to process transactions from a debit or credit card and deposit it into this account.

A merchant account is not a business bank account, but rather a holding place for funds coming into your business. The merchant account provider transfers those dollars into your bank account periodically. Having a separate merchant account can be beneficial for tracking plastic transactions and controlling how funds move.

There can be fees associated with these extra accounts and the process used to process credit or debit card payments accordingly. If you’re looking into merchant service providers, be sure to check the types of cards they work with so you don’t find yourself in a sticky situation with an uncommon card.

Payment Service Providers

Payment service providers are another means of processing payments between buyers and merchants. Instead of having a merchant account, these providers lump merchants together to keep costs down. Being grouped with other businesses means you won’t have your own ID through which to channel funds.

These platforms don’t charge as much for this setup or typically require long-term contracts. On the flip side, you may not experience good customer service if things go awry. Payment service providers hold a lot of risk for letting you use their services, so it’s also more likely for them to freeze or terminate accounts with minimal warning. Even something as simple as a higher than usual payment can throw up a red flag.

Payment Gateway Providers

As the name implies, payment gateway providers create a path for online payments through a secure network. At present, these gateways are the only way business owners can collect payments through the internet.

Some providers will include a merchant account as part of the deal, while others offer a gateway only. In either case, you’ll have the interface you need for customers to shop from your site.

With cyberattacks at an all-time high, payment gateway providers add high levels of fraud prevention and security to keep you and your clients safe. Customers will want this peace of mind before purchasing your app or site.

Tracking the Transaction Process

When a customer makes a purchase, there’s more to the process than a simple swipe of a card. After the swipe, your MSP account sends a request to the customer’s credit card company regarding the purchase.

The credit card company forwards the information to the customer’s bank, where the bank checks for fraudulent activity and sufficient funds. Once the bank either accepts or rejects the transaction, it sends a message through the credit card company back to your MSP.

At this point, the transaction completes, and the customer has the product or service they desire. Depending on the speed of the credit card company, it may take minutes or a few days for the funds to appear in your merchant account.

Who Can Apply for a Merchant Service Provider?

Any business, no matter how large or small, can apply for a merchant service provider. Since MSPs assume risk by dabbling in financial matters, they can be particular about who they work with.

Your company may land in a hot spot if an MSP determines it to be high risk. Frequent returns or questionable charges can be all an MSP needs to reject an application.

What Tools Can Merchant Service Providers Provide?

A merchant service provider can toss a bunch of cool tools your way to help with payment processing. Check out some of the most common features below.

Merchant Accounts

Merchant accounts represent the bucket funds drop into whenever a customer makes a purchase in person or online using a plastic card. An MSP will then transfer the money into the bank account of your choosing.

The process may seem overcomplicated, but merchant accounts introduce a layer of protection designed to keep funds safe. Having a merchant account comes with a unique ID number to expedite transfers. Payment service providers are technically merchant accounts but don’t give a unique ID number.

Credit Card Terminals

Any physical store location needs credit card terminals to read credit and debit card information. Modern terminals connect to the internet through Ethernet or wireless connections, although those using WiFi tend to be more expensive.

It’s possible to either lease terminals or purchase them, depending on how long you envision using them down the road. Leasing these models usually isn’t a cost-effective option, so it’s almost always better to buy when you can.

It’s worth checking out terminals offering EMV compliance for chip cards and that extra layer of security. Similarly, you may wish to invest in NFC-based payment methods like Apple Pay and Google Pay, since these touch-and-go options are becoming increasingly popular.

Point of Sale Systems

Point of sale (POS) systems combine the benefits of credit card readers with a software-based solution for financial management and inventory tracking purposes. Many POS systems can run on tablets nowadays, eliminating the need for bulky computers.

You may even find point-of-sale systems with cash drawers, printers, or check scanners built right in. With the right platform, it’s possible to control all financial aspects from a single device.

Virtual Terminals

Virtual terminals turn a computer or mobile device into a credit card terminal. In most cases, businesses use these virtual interfaces to enter credit card information manually over the phone or tackle remote billing.

Some services include a card reader attachable to a USB port to handle in-person purchases quickly and easily. Where possible, it’s best to scan and keep a physical card on file to cut down on risk.

Mobile Payment Systems

Mobile payment systems enable you or your team to accept credit card payments with a smartphone or tablet. These systems come with a physical card reader that connects to your mobile device and collects card information.

As with credit card terminals, it’s best to choose a mobile payment system offering EMV compliance for extra security and NFC transactions for customers wishing to take a contactless approach. Devices with Bluetooth can introduce wireless connectivity, as headphone jacks on phones are going the way of the dinosaur.

Payment Gateways

Any business taking an online approach needs a payment gateway to receive payments in cyberspace. Gateways connect an online payment center to your merchant account or financial institution with minimal risk.

Only companies with an online presence need a payment gateway, so the service doesn’t typically come standard in merchant service provider packages. Don’t be surprised if you incur a monthly fee for using one. These services do introduce layers of security and customer management tools.

Online Shopping Carts

Online shopping carts are more than just an icon on a website. This software allows businesses to build and customize a website to highlight brands and products. Doing so creates a unique customer experience to stand out from the competition.

What Should You Look for in a Merchant Service Provider?

When picking out a merchant service provider for your business, not just any platform will do. Consider the following before making a purchase.

Features

A merchant service provider’s feature set should be a driving force in your decision-making process. If you’re doing business online, be sure to choose an MSP account with a payment gateway. Some providers add tools like inventory management or sales reporting to keep your business running smoothly.

Security

You and your customer base need to keep financial records safe and secure while performing transactions on the internet. MSPs often bulk up with fraud protection and encryption tools to block hackers from accessing your hard-earned money.

Hardware

For physical store locations, think about the type of hardware you want to use. Are mobile payment systems enough, or do you need full-blown point-of-sale systems? Picture the layout of your location and what makes the most sense before making any purchase.

Ease of Use

Hardware and software alike, it’s important to make sure your merchant service provider is quick and easy to use. If your team fumbles with credit card terminals or struggles through an app, it can reduce the likelihood of a repeat purchase. Such bumps also reduce efficiency, leading to less overall sales.

Support

A good customer service team at your back can get your system back online faster than you can say IT. On the other hand, limited access to support can leave you with hours or days of downtime before you can get up and running again.

Fees and Pricing

There can be a lot of fees associated with merchant service providers for the many services they offer. You should expect a monthly fee for using the service, but make sure the amount fits into your company’s budget.

Less obvious are fees for payment gateways or management software that can send costs through the roof. There may also be transaction fees each time you swipe a card. Should you need hardware solutions as well, weigh pricing options on larger units versus those with fewer features.

Frequently Asked Questions (FAQs) for Merchant Service Providers

Merchant service providers can take on many forms, and understanding them all can be a challenge. This FAQ answers some of the most common questions about these platforms.

Bottom Line on Merchant Service Providers

Merchant service providers are an integral part of any business hoping to accept credit or debit cards as a payment source. These services connect your system to the necessary entities for transactions to take place. With the uptick in online shopping, merchant service providers are more important than ever to maximize your selling potential.

Client Support Services Definition: What is it & How Does it Work?

Client Support Services Definition: What is it & How Does it Work?

Customer support is a trained team of people aiming to help customers with a product or service issue. In other words, it is to ensure that customers have successfully solved their problems with your company’s products and/or services. In this article, we’ve listed why client support services are important, how it works, and the difference between customer support and customer success.

What Is Client Support?

Competition is getting tighter among businesses, especially in a digital-first world. How companies can differentiate themselves will be a key element to how customers will react – will they stay, will they look for a competitor? Or will they stay loyal to your brand? 

One of the main ways to increase customer satisfaction, loyalty, and retention is through customer support services. As opposed to what it used to be a decade ago, customer support is omnichannel, so it can be done through email, social media, phone, and instant messaging apps. 

The faster, more efficient, and more effective a customer support team is, the higher the chance that customers will be happy with your service or products. Hence, increasing your customer lifetime value. But what is customer support, anyway?

Client – or customer – support is a team of people offering a range of client support services in order to assist customers and address their issues. In general, the team helps customers to solve a problem related to a company’s service or product. 

Why Client Support Is Important

Offering a good client support service is just as important as developing and selling good products and services. Shopping – in all of its forms, whether it’s online, offline, a product, or a service – is half customer experience and half transaction. 

If customers aren’t well assisted, they might leave. So, when organizations question if providing extra resources and budget are worth it to set up a customer support team or customer success team, the answer is an absolute yes. 

A top-notch client support service adds value to products and services, increases loyalty and customer retention, adds value to your brand, sets your business apart from competitors, boosts sales, and even helps business owners and managers to make better business decisions.

Customer Success Vs Customer Support

Difference between customer success and customer support

Customer success and customer support may sound like it’s the same thing but it isn’t. Despite some similarities, these two services (and teams) operate in different ways. Having a deep understanding of both concepts, you can better strategize improvements in both areas that will benefit your business.

Customer success is a set of procedures and processes that aims to help a company’s clients with their own success. In other words, the customer success team will reach out to their customers proactively to anticipate their questions and challenges. Also, customer success helps customers to accomplish their business goals and maximize the values they get from your product or service. 

Customer support is at the customer forefront – the team is customer-facing and it’s the connection between clients and the organization. The team deals directly with customers and is responsible to solve their problems related to a company’s business – product or service. 

For instance, customers might have a specific question about a product before purchasing or they might run into an issue with a product and need support – here’s where client support comes into play. 

Client-Driven Focus but Different Departments

Despite these two services being quite different, the confusion between them happens because customer support team members and customer success managers are generally well-skilled and have customer service best practices. In general, customer success and customer support play important roles in the overall customer experience.

Overall, these two are complementary services and the companies that understand the connection between them and put these two teams to work together – which isn’t often the case – can create more impact for their customers and the business, as opposed to siloing the two as stand-alone functions or departments.

Types of Customer Support Services

There are many ways to offer customer support services and the right type of service will depend mainly on business needs and customer demands. We’ve listed the top types of customer support services.

Phone support

One of the most traditional ways to tend to customers’ needs and troubleshoot their problems is through telephone support. And it is, still to these days, a powerful way to do it. Complex issues can be quickly solved in a matter of minutes, whereas, if compared to other customer support services such as email, it may take longer. It’s one reason why call center software is vital to customer support teams.

Chat support

The number of customers wanting to communicate with companies using the same tools they talk to their friends and family has increased over the years. Less personal than phone support, chat is still quite convenient. 

Chat support can happen in many forms, and the most popular ones are automated chatbots (interactions with automated bots jumped 81% in 2020), instant messaging apps such as WhatsApp, and social media messaging. 

Email support

Another traditional form of contacting a company’s customer service is using email. Using an effective email management system and customer relationship management (CRM) software, companies can easily organize, prioritize and solve customer support issues in one place.

Self-service support

Self-service support primarily exists in the form of frequently asked questions (FAQs) published on a company’s website, a dedicated customer support page, or an online community. For customers searching for product reviews and comparing services or prices on their own, this tool works quite well for them.  

Self-service support offers less friction and less interaction when compared to the others and it can also increase a company’s efficiency and help deliver faster resolutions.

Omnichannel Approach 

As seen above, there are various types of customer service your business can offer. However, it doesn’t cut it to just offer one channel. Customers want different ways to reach out to companies, especially if their first option didn’t work. 

The new solutions offer a customer experience across different channels and make them interact with each other. For example, if a customer sends an email or talks to a customer support agent on a live chat, they might expect a phone call to pick up exactly where they left off.

Client Support & Customer Success Roles

Customer support starts at the top with customer service management, but CS jobs embrace any job involved in customer service, support, success, and experience. There are some skills and qualifications for those interested in working in one of these areas. 

Soft skills, for example, may include empathy, patience, persuasiveness, friendliness, clear communication, and emotional intelligence. Regarding hard skills, qualifications, and requirements, it will depend specifically on the job itself. Within a customer support team, the main roles are:

4 Types of Customer Support Services
  • Customer support representative
  • Customer support specialist
  • Customer support supervisor
  • Customer support manager

The structure of a customer success team involves multiple job roles to fulfill all the responsibilities of developing and maintaining customer relationships, similar to customer support roles. 

Some useful skills for members of the customer success team include communication, the ability to analyze and interpret data, and problem-solving. The key roles in a customer success team are:

  • Customer success management team lead
  • Customer success operations manager
  • Digital success manager
  • Customer success analyst
  • Customer success manager

Frequently Asked Questions (FAQs) for Client Support Services Definition

Customer support and customer success may sound like it’s the same thing and it may cause some confusion. We’ve wrapped up the main questions about customer support services. 

Bottom Line on Client Support Services

Some managers and business owners may question some kind of investment (whether high or low) in a customer support team or customer success. If you are one of these people, we strongly advise you to think twice. That’s because both customer support and customer success team are vital for companies expanding and wanting to thrive. 

Competition is fierce in the digital-first era and organizations willing to put extra customer effort score to attend and give special attention to their customers increase their chances of success. 

Customer support is a way to help clients to solve any problems, questions, or concerns they have regarding a company’s products or services. Whereas, customer success proactively helps their customers with their challenges and issues so that they can achieve their business goals. 

Freshdesk Contact Center Review: VoIP Software for Small Businesses 

Freshdesk Contact Center logo

Freshdesk Contact Center (formerly Freshcaller) offers a new channel for telephonic communication called VoIP (Voice Over Internet Protocol). You’ll see in this Freshcaller review that it’s a helpful tool for businesses looking to scale and establish a local presence. It also allows you to manage all calls from anywhere with a mobile device or computer. 

Screenshot of freshdesk contact center website page
Source: Freshworks.com

Our Verdict 

For business owners who want to set up a call center but find it an overwhelming process, they might want to consider the Freshdesk Call Center. This VoIP solution is tailored to streamline the whole process. 

Freshdesk offers many features that make managing a remote and large team of agents easy. First of all, the system is user-friendly and intuitive, so both you, your managers, and your agents won’t get caught up in configuration or learning how the system works–it requires no zero phone hardware, coding, downloads, or costs, and you’ll find that this VoIP service is much more intuitive than competing VoIP platforms.

The platform also provides built-in reports that convert phone metrics and team performance into data sets that can be used for your analysis. According to our research, the Freshdesk Call Center VoIP solution offers the best balance between affordability and available features.

  • Free plan available
  • Customizable and in-depth reports
  • Easy to set up and run
  • Wide set of features
  • Focused on call center operations
  • Expensive per-minute calls
  • Not recommended for organizations dealing with highly sensitive data

Freshdesk Contact Center at a Glance 

When your business hours starts to grow, you might realize that you’ll need customer support. But the good news is that voice-over-internet-protocol (VoIP) services such as Freshdesk Contact Center give you the option to set up an easy and scalable customer support operation with multiple agencies represented by one single number. 

Freshdesk Contact Center is a VoIP phone number provider that offers local, international, toll-free, and vanity phone numbers across 90+ countries.

The agents can make and receive calls through both mobile and computer devices, and traditional online telephone support system features such as caller ID, call forwarding, and conference calls. But Freshdesk features make VoIP the ideal solution for modern enterprises wanting to leverage their call center software system like automatic call routing, voicemail, call recording, CRM, helpdesk, or other third-party integrations. It also allows the managers to monitor their team performance through customized reports with information like metrics and activity. 

An illustration of a man using Freshdesk contact center on his mobile phone
Source: Freshworks

Freshdesk Contact Center’s live dashboard allows you to monitor all call your agents are doing and you can even engage and join a specific call. Also, the AI bot streamlines your team’s work by offering features like round-the-clock automatic response to callers, queued call-backs, and holiday settings.

In case you already have a business phone number provided by an external carrier but you want to upgrade your call center capabilities, you don’t need to switch your current number. Freshcaller offers the BYOC (Bring Your Own Carrier) option which you can port your existing phone number to VoIP, so you can continue using the same phone number while availing the benefits of VoIP.

Who Freshdesk Contact Center VoIP Solution is Best For 

Freshdesk Contact Center VoIP tool is an excellent solution for businesses that are scaling but are on a tight budget. The company offers a free plan and a 21-day free trial. If after the trial you want to continue, plan tiers are very affordable. 

Pricing 

The free plan best suits small teams with low call volume and basic call management needs. As the business needs go up, so does the pricing. See the pricing chart below.

Freshdesk contact center logo

Plans

Free Plan

Growth

Pro

Enterprise

Price

Free

Starts at $18 per agent per month

Starts at $47 per agent per month

Starts at $83 per agent per month

Buy Local Numbers

Buy Toll-free Numbers

Call Metrics & Notes

Basic Call Queues

Inbound Caller ID

Wait Queues

Call Recording

Call Monitoring

Holiday Routing

IVR (Phone Trees)

Smart Escalation

Omnichannel Routing

Freshdesk Contact Center VoIP Features

Freshdesk Contact Center offers a variety of features that works well for any size and type of business. We’ve listed the main ones in this Freshcaller Review.

Smart Escalation

Screenshot of Freshdesk contact center wait queue settings page
Source: Freshworks.com

Available only at Pro and Enterprise plans, the Smart Escalation feature proactively plans to handle all your customer service team allowing calls with fallback rules. This functionality aims to reduce the operational burden from the calls that your technical support team can’t attend to immediately, so it will automatically direct these calls to voicemails, wait queues, nested call queues, and callbacks wherever suitable.

Call Metrics

You can view your team’s call metrics by storing call logs, checking and analyzing call lifetime metrics, and keeping a tab of all billing-related information for every call made or taken. Functionality is available in all plans, including the free package.

Reports

Screenshot of Freshcaller call analytics page
Source: Freshworks.com

You can collect and use all the data available in your favor with the reporting analytics tool. From call trends, volume trends, and the number of call transfers, hold time, and average talk–you can use any of these reports to evaluate your team’s performance and spot trends in calls either hourly, daily, weekly, and monthly basis.

After Call Work

Screenshot of Freshcaller call metrics and call details page
Source: Freshworks.com

After Call Work is defined as the process of wrapping up the current call before being available for the next call. It can include logging notes about the call, emailing prospects on critical points discussed, and updating comments on the CRM. You can increase your team’s productivity, understand each agent’s time spent on ACW, and gain insights into the average ACW time through the comprehensive call summary report.

Alternatives to Freshdesk Contact Center VoIP

Choosing the right VoIP platform for your business doesn’t have to be complicated. If you wish to know what else is out there besides what you’ve learned about in this Freshcaller review, we’ve listed the best VoIP providers for businesses.

RingCentral offers very similar services and sets of features, such as voicemail, toll-free numbers with minutes, and call recording. The solution also allows users to structure automated prompts for callers, and make use of several collaborative tools to boot.

Pricing tiers start at $19.99 per month and it’s a great option for international companies as it provides international phone numbers to over 100+ countries, while Freshdesk Contact Center supports over 90. 

  • International presence in more than 100 countries
  • Toll-free numbers available
  • Collaborative tools to bots
  • No free trial
  • No free plan
  • Not as user-friendly as Freshdesk Contact Center

8×8 brings together voice, video, and messaging to call center. Get multiple call flows depending on the origin of the call, and set up HD video conferencing for up to 100 guests (and expand to 500 participants at higher-level plans). The software also offers to record and transcribing capabilities for future reference. 8×8 is the best choice for companies looking for the best video conferencing solution – which might not be the case for most small enterprises. 

However, the downside of 8×8 is that it’s not as easy to identify and block spam calls as the other best VoIP providers for businesses can. Also, for companies looking to expand internationally, you might choose other options such as Freshdesk or RingCentral – 8×8 makes international phone calls available for 48 countries. 

Pricing ranges from $15 to $133.

  • HD video conferences 
  • Video call record and transcribe
  • Voice calling for up to 48 countries
  • Limited protection from spam calls

Dialpad’s most significant feature is its work with AI. With a business and sales approach, business owners may use the Dialpad solution to run their call center and scale sales and revenue by using virtual assistants–which can transcribe voicemail and video calls to text and let you know the tone of the message. Freshworks also offers call recording but only on paid plans. Pricing starts at $15 per month. 

The solution offers unlimited calls, SMS, and group messaging for all plans and a 14-day free trial. The downside of Dialpad is that it charges a $15 add-on fee for video conferencing for more than 10 meeting participants

  • Free 14-day trial
  • Call recording and voicemail transcription available at all plans
  • Unlimited calls, SMS, and group messaging
  • The Standard plan limits your service to one physical location
  • $15 extra for video conference with 10+ participants

Frequently Asked Questions (FAQs) for Freshcaller Review

In this section, we’ve listed the most frequently asked questions about Freshdesk Contact Center VoIP.

Bottom Line on Freshcaller Review

Setting up a call center doesn’t have to be daunting. Many customers highly appreciate high-quality and efficient customer support phone number, and at times, it can be a decision-making factor when choosing between two products or services in an effortless and affordable manner. In other words, if your company doesn’t offer an appropriate center solution, they might look for your competitors. 

RingCentral Review: The Best VoIP Communications Service Available?

RingCentral is a voice-over-internet protocol (VoIP) communications service, providing streamlined calling to anywhere in the United States and Canada. The software helps businesses efficiently connect with consumers to improve sales and customer retention. Read on to see how RingCentral provides the tools you need to succeed.

Our Verdict

RingCentral is an excellent upgrade to any cloud phone system. Not only will it allow for faster and clearer calls, but the software also incorporates several additional features like video conferencing and collaborative tools to streamline business communications.

With several tiers of service, RingCentral is a solid option for any size venture. Price points and feature sets scale with your organization as it grows, making RingCentral viable for many years to come.

  • Unlimited calls within the U.S. and Canada
  • Several integration options
  • Built-in team messaging and document sharing
  • Can be overcomplicated for first-time users
  • Limited mobile features
  • Lacks some collaboration tools

RingCentral at a Glance

RingCentral logo

RingCentral’s VoIP communications platform allows businesses to reach out over the internet instead of relying on traditional landlines. VoIP comes with several benefits, including better connectivity, lower costs, and clearer voice quality. Plus, more than 60% of businesses have already made the switch to VoIP, according to a Blueface research report.

The software doesn’t stop there, adding several other features to an already impressive cell phone platform. With RingCentral, businesses can take advantage of tools like call recording, auto attendants, and integrations with other popular business apps. If that wasn’t enough, RingCentral also includes audio and video conferencing for internal or external use.

You’d be right to think that all these features don’t come cheap, but RingCentral is one of the more affordable options out there. It offers four different tiers that grow in features as the price goes up. This allows businesses to start at a level they can afford and scale accordingly.

Who RingCentral is Best For

RingCentral expertly scales alongside different business models, allowing companies of any size to make use of its many features. Small ventures in need of a VoIP phone system can use RingCentral to establish a business phone number and communication tools, while enterprises requiring video conferencing can find what they need as well. Even large businesses with call centers can build an infrastructure with RingCentral, taking advantage of the auto-attendant, analytics, and storage.

Pricing

RingCentral has four pricing plans that increase in price with additional feature sets. The prices listed below are annual rates, where you can save upwards of 33% of what you would normally pay monthly. You can tap into additional savings per user if your team reaches 100 people or beyond.

RingCentral logo

Features

Essentials

Standard

Premium

Ultimate

Price

$19.99/user/month

$27.99/user/month

$34.99/user/month

$49.99/user/month

Business Phone and Toll-free Numbers

Unlimited Calls Within US and Canada

Voicemail to Text and Email

Team Messaging and Document Sharing

Video Meetings and Participants

Up to 100 people

Up to 200 people

Up to 200 people

24/7 Support

Multi-level Auto Attendant

Call Recording

On Demand

Automatic

Automatic

Basic Integrations

Real-Time Analytics

Unlimited Storage

RingCentral doesn’t skimp on the features it includes with each tier of service. With four plans to pick from, chances are you’ll find one that suits your needs.

At the low end, the Essentials tier kicks off at $19.99 per user each month with several VoIP-based phone tools to build your communications network. RingCentral gives each user a unique phone number that can call anywhere in the United States or Canada. If you miss calls, it’s possible to receive voicemails to email or text, so they don’t get lost in the shuffle.

The Essentials tier also has internal tools your team can take advantage of. Users can communicate through messages within RingCentral’s dashboard and also share documents for easy viewing and modification.

If you can afford a little more, the Standard plan runs $27.99 per user and unlocks the ability to have audio and video conferences with your team or external clients. At this tier, you’ll also gain access to 24/7 customer support via phone or online chat. 

RingCentral message, phone, and video capabilities being demonstrated in a Q3 Launch Team meeting
Source: RingCentral

With Standard, you can also set up the multi-level auto attendant to field calls and distribute them right where they need to go. This feature saves your team from handling initial inquiries from customers, allowing them to stay in the area they excel. On-demand call recording allows you to save conversations for training purposes or improvement opportunities. Finally, you can link up RingCentral office with other popular apps such as Office 365, Google Suite, and Slack.

For $34.99 per user monthly, you can add real-time analytics to your repertoire of tools. These analytics report essential business data to help you identify areas of success and improvement. This Premium tier adds in several more integration options, such as Salesforce and Canvas that weren’t available before.

Lastly, big businesses can make use of the Ultimate plan’s unlimited storage to keep all the organization’s files in one place. Be prepared to pay $49.99 per user to use such a feature.

RingCentral Features

RingCentral has a long list of features across its four tiers of service. Below are some of the standouts that really make the software shine.

VoIP Calling

RingCentral VoIP Caller
Source: RingCentral

All incoming and outgoing calls run through the broadband internet you already use, helping to keep costs down and connectivity high. You can place an unlimited number of calls to anywhere in the U.S. or Canada for no additional charge. RingCentral gives a dedicated phone number to each user on your plan for efficient call routing, and the software is set up for SMS messages as well.

Call Recording

Screenshot of RingCentral call recording feature
Source: RingCentral

Most plans offer some form of call recording. On-demand recording allows you to manually capture conversations for training or improvement. RingCentral’s higher tiers incorporate automatic call recording, where you can collect calls from individual users or departments as a whole.

Voicemail

At times, team members aren’t available to answer incoming calls. RingCentral saves these messages to play back later. The software can automatically convert voicemail messages into texts you can read directly from your mobile devices. It’s also possible to have voicemails sent to an email address or view them straight from the dashboard.

Team Collaboration

RingCentral Team Collaboration
Source: RingCentral

In addition to being a system for VoIP calling, RingCentral has RingCentral video offers several features teams can use to collaborate. Users can chat with colleagues, share calendars, see assigned tasks, and more within its dashboard. The software also allows team members to share and access files to keep communication in one place.

Conferencing

While other VoIP phone providers stop at calling, RingCentral goes above and beyond with conferencing tools. You can have audio conferences of up to 1,000 individuals, with each user having a unique login and access code. Video conferencing is also available for 100 or 200 participants depending on the level of service that you’re using. These video meetings have built-in screen sharing and chat capabilities.

Auto Attendant

Auto attendants may very well be your hardest worker. These virtual receptionists answer every incoming call so no customer falls through the cracks. The assistant can share important information with anyone calling your main number and route clients to the correct department through button presses or voice commands. It’s possible to record a unique message using a voice of your choice or build customized options for sending callers precisely where they want to go.

Using an auto attendant frees up an employee from having to answer incoming phone calls, allowing them to tackle more important tasks. Best of all, this feature is included with nearly all RingCentral plans.

Integrations

RingCentral gets along well with a host of other apps designed to make project management, communication, and marketing a breeze. Having software to communicate well saves time with data entry and converting information from one place to another. Lower tiers only allow integrations with popular apps like Office 365 and Google Suite. You can link up RingCentral with tools like Salesforce and Canvas at higher price points.

Alternatives to RingCentral

RingCentral has a lot of great features, but it isn’t for everyone. Check out how some of the most popular alternatives compare to what RingCentral has to offer.

Nextiva is a VoIP calling platform designed to help businesses connect with clients and potential customers. As you move up the price ladder, Nextiva adds features that extend well beyond what a typical communications platform can do. Its mobile apps don’t carry the same praise, often lacking features that appear on the P.C.

The service offers three tiers of service that somewhat mirror RingCentral. Starting at $23.95 per user, the Essential plan contains unlimited calling to the U.S. and Canada alongside a free local and toll-free number. It stands apart from the competition with an auto attendant and 24/7 customer support across all price points.

The Professional plan for $27.95 per user each month adds in video conferencing of up to 250 users, integrates with several other business apps, and showcases a multi-level virtual assistant. The Enterprise plan allows unlimited video conference participants and finally introduces call recording into the mix for $37.95.

This range of price points makes it possible for businesses to use Nextiva’s tools for communication and collaboration at any stage of the game. Costs aren’t too far off from RingCentral, but features are different. To learn more about Nextiva’s features, read our complete Nextiva review.

  • Unlimited calling within U.S. and Canada
  • Free local and toll-free number
  • Customizable auto attendant
  • Call recording is only available in higher-tier plans
  • The Essential plan has no conference calling
  • Mobile apps lack features

Vonage is well-known for its phone service and has a three-tiered VoIP package for businesses. The platform stands out for its customization, offering API tools for voice, video, and more. The downside is that these coding options come with an additional cost.

There’s no clear list of what goes into each of Vonage’s price points, but costs per user decrease as you hire more individuals to your staff. If you’re a business with over 100 employees, you’ll need to call Vonage for a quote.

The Mobile tier is pretty basic, allowing for unlimited calls to the United States and Canada. Your team can access the messaging center through either desktop or mobile app, and its app center can integrate with over 20 third-party apps. Gaining access to these features will set you back at most $19.99 per user.

Sitting at $29.99 per team member, the Premium plan adds in unlimited video meetings for up to 100 attendees. Here, you can integrate with big names like Google and Microsoft, and Premium also contains a multi-level auto attendant. If you’re looking for more, the Advanced plan at $39.99 per user monthly brings in call recording and visual voicemail features that RingCentral adds in at its lowest tier.

  • Several routing options to never miss a call
  • Apps for mobile and desktop
  • Very customizable with communications APIs
  • Limited customer support
  • Hard to understand which plans offer which features
  • API tools come with additional cost

Whether you’re just starting out or have been in business for years, 8×8 has something for everyone with its six calling plans. High-end service tiers revolve around contact centers for high call volumes and large staff. The large feature set is beneficial but can muddy the dashboard when trying to locate the tools you need. Sadly, you won’t have access to customer service with some of the lower-priced plans.

New ventures can pick up 8×8’s Express plan for $15 per user each month, including voice, video, and messaging. Your team can call anywhere in the U.S. or Canada, and an auto attendant with intelligent call routing will get incoming calls where they need to go.

Moving to the X2 plan enables calling to 14 different countries, increased video conferencing size with high definition, and integrations for $24. The price jumps to $44 per user for the X4 plan, but you’ll gain access to tons of analytic data and calling to 48 countries.

Tier X6 adds in basic contact center features, call recording, and intelligent voice response for $85 per team member. X7 adds social media and chat connections for $110, whereas X8 introduces speech analytics and multi-screen monitoring for a whopping $140.

Read our in-depth review on 8×8 to learn more about its features and pricing.

  • Voice calling for up to 48 countries
  • High definition video conferencing
  • Mobile and desktop apps
  • Limited protection from spam calls
  • Customer support isn’t available on low-end plans
  • Complex dashboard

Grasshopper has a unique business model that targets smaller companies through flat rates for service. It’s also quite easy to get set up and start running. However, any enterprise with over five or ten users will struggle to find use for this VoIP provider due to a minimal feature set.

All Grasshopper plans include a free business phone number, texting capability, and voicemail for storing missed messages. You’ll also have access to basic reporting tools and the ability to transfer calls to another sales team member. There’s no video conferencing, call recording, or auto-attendant to field calls for you.

For a flat $26 per month, you’ll receive a single phone number and three extensions to transfer calls to. $44 nets you 3 unique numbers and 6 different extensions, while paying $80 per month allows for 5 numbers and an unlimited number of extensions and unlimited internet fax. It’s worth noting that adding an additional line will set you back $10 per month. Read our Grasshopper review to learn more about its service.

  • Flat rate per month
  • Fast to set up and start using
  • Free vanity phone numbers
  • Lacks conferencing and call recording
  • Limited tools for larger businesses
  • Costly to add additional phone numbers

Frequently Asked Questions (FAQs) for RingCentral Review

RingCentral can become confusing with the many features it offers. This FAQ should answer some of the most popular questions about RingCentral and what it does.

Bottom Line on RingCentral Review

RingCentral is a powerful unified communications solution communications platform with an abundance of features businesses can use to reach that next level. Whether you’re working to retain clients, collaborate better, or offer video training sessions, this phone app has what you need. With varying tiers of service, small enterprises to large corporations should have no trouble finding a price point that works for them.

The Best VoIP Apps Available in 2023

Yellow landline phone on a red background

Routing voice calls over the internet is becoming more economical and can provide a whole range of other benefits. Finding the best VoIP app is a tall order, as there are a tremendous number of options to choose from. Check out our list of the best choices to see what’s available.

Looking for a premium service? check out Vonage!

 

The Best VoIP Apps

Our Methodology

As we took a look at VoIP app options, we had to consider the financial impact of each service on your business. Beyond that, we took a look at call handling features and the platforms each app is compatible with. Our research also checked on app security, integrations, reliability, and its support structure.

Check out a more detailed explanation of our methodology here.

VoIP Apps

Price

Call Handling

Platforms

Integrations

Support

$15 to $140/user per month

Caller ID, call forwarding, voicemail transcription

Windows, Mac, iOS, Android

Medium-sized library of popular apps including Salesforce and Google Workspace

Support docs, phone and chat support

$18.95 to $32.95/user per month

Voicemail transcription, auto attendant, call recording

Windows, Mac, iOS, Android

List of available apps including Google Contacts, MS Dynamics, and Salesforce

24/7 email, phone, and chat support

$19.99 to $49.99/user per month

Call recording, conferencing, AI virtual assistant, voicemail

Windows, Mac, iOS, Android

Google Suite, MS Office, Salesforce, Slack, and more

Help docs, phone and chat support

$15 to $25/user per month

AI-powered call, voicemail transcriptions

Windows, Mac, iOS, Android, Chrome extension

Google Suite, MS Office, Slack, Salesforce, and more

24/7 phone support w/some plans, help docs, chat support

$26 to $80 per month

Call forwarding, voicemail, custom greetings, live assistant

Windows, iOS, Android

None

Help articles and videos, limited phone support

$10 to $30/user per month

Voicemail transcription, call forwarding, multi-level auto attendant

Windows, iOS, Android

Google Workspace

24/7 support, desk phone support at higher tiers

Free

Voicemail

Windows, Mac, iOS, Android

None

Video tutorials, help articles

Free domestic web calls, $5.99 per month for unlimited international calling to 60 countries

Transfer calls between devices

Windows, Mac, iOS, Android

None

Support docs and help request form

One-time cost of $49.95 per license

Call forwarding, auto transfer, call recordings, voicemail

Windows, Mac, Linux, iOS, Android

Outlook, Freshdesk, Salesforce, and everywhere else you store contacts

Help docs, phone and email support

8x8 logo

8×8: Best Overall VoIP App

$15 to $140/user per month

4.8

With the aim of providing unified communications across an organization, 8×8 offers a full-service VoIP option that can handle conference calls of up to 500 and also group chats. It also includes SMS support for business messages, call handling, and a virtual receptionist. You can bring over your old phone number, but the service offers limited protection from spam calls. Some features have an additional out of pocket cost, and customer service isn’t always available should you need help.

Why we chose it: 8×8’s well-rounded VoIP system can accommodate any size business with its ever-expanding services, voice tools, and call handling options.

  • Self-service number porting
  • HD video conferencing for up to 500 participants
  • SMS support for messages
  • Some features cost extra
  • Limited protection from spam calls
  • Customer service not available 24/7

Price

On the low end, 8×8 has reasonable introductory packages most businesses can afford. As you stack on the features, pricing increases drastically before topping out at $140 per user. This ceiling is a hike compared to RingCentral, capped at $49.

Call Handling

8×8 has a long list of ways to handle calls. On the front end, you can screen incoming calls and forward them to the right people. Both voice and video come through in HD, leaving Nextiva’s low-definition videos in the dust.

Platforms

There aren’t any surprises when it comes to 8×8’s platform accessibility. You can access the service through Windows, Mac, iOS, or Android.

Integrations

8×8 has a middling list of integrations it can connect with. Notable software programs include Salesforce and Google Workspace. This is a huge blessing when compared to TextNow or Viber that lack such capability.

Support

You can access 8×8’s support team through several channels, including phone, chat, and an online form. Each group has limited working hours, so you may find yourself stuck with an issue until the next business day.

Nextiva logo

Nextiva: Best VoIP App for Customer Service

$18.95 to $32.95/user per month

4.7

Nextiva’s customer support far outshines the competition, offering 24/7 customer service through phone, chat, or email. Easy access to support means faster problem-solving and less downtime. You’ll also have unlimited calling and a customizable attendant to help feed calls to the correct location. Nextiva does hide some of its best features behind higher tiers of service and has no HD video capability.

Why we chose it: Nextiva makes it easy to keep all its features and systems up and running with 24/7 customer service.

  • 24/7 phone, chat, and email customer support
  • Unlimited calling within the US and Canada
  • Customizable auto-attendant
  • Call recording is limited to higher-tier plans
  • No HD video
  • No SMS with the lowest tier

Price

Nextiva’s plans start at $18.95 and increase to $32.95 as features improve. This pricing is lower than similar services like RingCentral. Here’s a list of the best cheapest VoIP services out there.

Call Handling

With Nextiva, there’s more than one way to handle a call. An auto attendant can screen calls and forward them to the correct team member. Any missed calls go to voicemail, and you can have those passed on to voicemail or SMS. Some tiers offer call recording, something even 8×8 doesn’t offer.

Platforms

You can access Nextiva from an iPhone, Android, PC, or Mac. Whether in the office or on the road, all of Nextiva’s features are right at your fingertips.

Integrations

Nextiva pairs well with many other business tools, such as Salesforce, Microsoft Dynamics, and your Google Contact list. This lines up well with 8×8’s list of integrations.

Support

The VoIP service’s award-winning customer service looks bright next to 8×8 and Viber’s limited offerings. You can reach someone at Nextiva 24/7 via email, chat, or phone.

RingCentral logo

RingCentral: Best VoIP App for Offices

$19.99 to $49.99/user per month

4.7

With unlimited calls through the States and Canada, RingCentral makes for the perfect office phone system. Built-in collaboration tools allow teams to work together on projects without ever missing a beat. Communications sound better than ever with HD audio and video. The complex system can be a bit intimidating for new users, and you’re going to uncover limitations if you stick to the lowest-level plan.

Why we chose it: RingCentral’s comprehensive feature set perfectly complements an office setting for calls and collaboration.

  • Unlimited calls within the U.S. and Canada
  • Built-in team messaging and document sharing
  • HD voice and video
  • Can be over complicated for first time users
  • Base plan lacks support
  • Integrations unavailable at lower tiers

Price

RingCentral has four tiers of service, starting at $14.99/user per month and climbing to $44.99/user on the high end. These price points fit well with the likes of 8×8 and Nextiva, while offering a similar feature set.

Call Handling

You’ll find the usual AI assistant, voicemail, and call recording options with RingCentral, but the software also includes conferencing services at higher tiers for internal staff and clients. 8×8 still one-ups RingCentral, offering video chat at even its lowest tier of service.

Platforms

You won’t find anything special in RingCentral’s platform list. You can download the app for Windows, Mac, iOS, and Android devices.

Integrations

RingCentral does integrations well, but only at higher tiers of service. It reaches further than 8×8 though, including industry-specific tools such as Smarsh and Canvas.

Support

Unfortunately, RingCentral fails to offer support for its entry-level tier. You’ll find 24/7 chat and phone support at any price point beyond that, but those unable to afford more features will miss out. This is a huge loss compared to Nextiva, whose award-winning service is available to all who sign up.

Dialpad logo

Dialpad: Best VoIP App for Business Services

$15 to $25/user per month

4.5

Dialpad lets you replace your existing landline network with crisp, fast VoIP calling. You can even bring your local number with you instead of using a VoIP number, but doing so costs extra. There’s no limit to the number of calls or videos you make, and it’s possible to create ring groups for team dynamics. The service only works in the U.S. or Canada, and its lower-tier lacks phone support and some integrations.

Why we chose it: Dialpad replaces outdated business services and fills in the gaps created by systems you don’t have.

  • Local number support
  • Unlimited calls and video
  • Create ‘ring groups’ for teams
  • Toll-free and local numbers cost extra
  • Lower tier has only web and chat support
  • Service limited to the U.S. or Canada

Price

Dialpad’s $15 tier serves as an okay entry point but misses some helpful integrations and workflow tools. When placed side by side with Nextiva, the latter clearly has more features at a similar cost. The $25 tier adds a lot more to the mix and is where Dialpad really shines.

Call Handling

AI-powered call support is a huge help for reducing call bottlenecks and letting staff focus on more important matters. Any calls slipping through the cracks travel to voicemail, and you can send transcriptions to email or SMS to save time.

Platforms

Dialpad is available on the most popular platforms, including Windows, Mac, Android, and iOS. Unlike 8×8 or Nextiva, Dialpad also has a Chrome extension usable on any system.

Integrations

There’s a long list of software Dialpad integrates with to get the most out of your network of apps. Apps sharing information saves time and reduces errors when transferring information around. These integrations are a huge bonus, especially compared to TextNow and Viber, which have none.

Support

You’ll need to purchase the premium tier of service to receive live agent support. Dialpad’s entry-level tier only offers chat or web assistance. This can leave a sour taste in someone’s mouth, as Nextiva has phone support even at the ground level.

Grasshopper logo

Grasshopper: Best Flat Rate VoIP App

$26 to $80 per month

4.4

Whether you have one user or 100, Grasshopper has a monthly flat-rate plan for you. The system even lets you bring in your old numbers and offers a free 7-day trial to hash things out. Features aren’t as broad as other platforms, and international calling will set you back even more money each month. You’ll want to double-check each plan before purchasing, as some limit the number of users you can include.

Why we chose it: Grasshopper is a solid option for anyone looking to pay a flat rate each month for VoIP service.

  • Flat rate per month
  • Free 7-day trial
  • Number porting
  • Lacks conferencing and call recording
  • International calling comes at extra cost
  • Limited number of users on some subscriptions

Price

Grasshopper introduces a flat-rate payment system regardless of the number of users you have. Plans have user ceilings to contend with, especially when paying $26 per month. If your team is large, $80 per month unlocks an unlimited number of phone extensions to pass around. There’s potential to save money here when Nextiva and 8×8 charge per user.

Call Handling

For a more basic VoIP app, Grasshopper still features call forwarding and voicemail capability. You can upgrade to custom greetings for callers or even hire a live assistant to screen calls for an additional cost.

Platforms

You’ll find apps for Grasshopper on Android, iOS, and Windows machines. Mac users should look to platforms like RingCentral or Nextiva that have software for Apple computers.

Integrations

There aren’t any integration options for Grasshopper, which is quite unfortunate considering everything else it has going for it. Both 8×8 and Nextiva have a long list of integration options.

Support

Grasshopper encourages users to browse help articles and videos for answers before jumping on the phone. However, the service does come with 24/7 phone support should you need it.

Google Voice logo

Google Voice: Best VoIP App for Google Users

$10 to $30/user per month

4.3

Google Voice gets along well with Google’s other tools, so you can quickly pass information between them. You’ll have unlimited calling and texting in the U.S., but there are limitations on the other countries you can reach. The app doesn’t offer special phone numbers and requires you to stay active to keep it. There should be few spam calls to deal with, as Google’s system weeds those out well.

Why we chose it: Google Voice integrates seamlessly with other Google apps, allowing users to maximize efficiency

  • Integrates with Google Suite of tools
  • Unlimited calling and texting in the U.S. and Canada
  • Good at blocking spam calls
  • Must stay active to keep phone number
  • No toll-free or vanity numbers
  • Limited to only a few countries

Price

Google’s low-end pricing starts at $10 and grows to $30 for its complete feature set. $30 seems a bit high for what Google Voice offers, while Nextiva’s $32.95 gives a lot more.

Call Handling

As with other top VoIP apps, Google Voice can forward calls and transcribe any that reach voicemail. At higher tiers, an auto-attendant gives clients a voice to listen to.

Platforms

Unlike 8×8 and Nextiva, Google Voice doesn’t offer an app for Mac users. It does however feature software for iOS and Android.

Integrations

Google Voice lends itself well to other Google programs you use, such as Meet, Contacts, or Calendar. It doesn’t connect with anything else though, where Nextiva and RingCentral integrate with Salesforce, Microsoft, and more.

Support

Buying into the Standard tier at $20/user enables phone support should you have an issue. Otherwise, you’re limited to slower email support.

TextNow logo

TextNow – Best Free VoIP App

Free

4.1

TextNow is one of the few apps that provides a completely free VoIP phone service mixed with a healthy dose of network coverage. You can call or text through WiFi right out of the gate or pick up a SIM card in TextNow’s $0.99 activation kit. A free service means ads, and TextNow relies on a slower version of T-Mobile’s network. You can tap into additional features like data or voicemail, but expect to pay extra.

Why we chose it: TextNow offers free phone coverage over WiFi or wireless network no matter where you live in the United States.

  • Can use current phone number or obtain a new one
  • Unlimited calls and texts
  • Usable through WiFi or cellular service
  • Littered with ads
  • Additional charges for some features
  • Call quality isn’t the best

Price

It’s hard to beat free, and TextNow certainly delivers. There are fees for using data, but its wireless network and WiFi VoIP calling won’t cost a thing. When companies like 8×8 can reach $140 per user monthly, free feels like a breath of fresh air.

Call Handling

TextNow does have voicemail but little else when handling your calls. You’ll want to look into another service like Nextiva if you want the benefits of an auto-attendant or call forwarding.

Platforms

You’ll have the standard range of platforms to choose from when using TextNow. While built with smartphones in mind, the software also has apps for Windows and Mac.

Integrations

You won’t have any luck trying to integrate TextNow with any of your other business tools. The app stands alone without a way to import contacts or export messages. This comes as a bummer when 8×8 works so smoothly with numerous programs.

Support

TextNow has little in the way of support. As a free service, you’ll have to comb through help articles or watch tutorials to uncover a solution to your problem. This is hard to swallow when Nextiva has award-winning customer service.

Viber logo

Viber: Best VoIP App for International Calling

Price: Free domestic web calls, $5.99 per month for unlimited international calling to 60 countries

4.0

Business owners making frequent calls overseas will have a field day with Viber. You can move your calls to any device with Viber installed and connect social media accounts to stay in touch with contacts there. The app lacks features like voicemail and call forwarding and has no integrations with other software. If you run into issues, there’s not much in the way of support to help out.

Why we chose it: Viber offers a budget-friendly flat rate for calling to 60 countries around the world.

  • Unlimited worldwide calls
  • Connect social media accounts
  • Move calls to any device w/Viber installed
  • Missing some features like voicemail and call forwarding
  • No integrations with other apps
  • Limited support system

Price

Domestic calls with Viber are totally free through VoIP. Adding Viber Out to your plan for $5.99 per month enables you to make unlimited calls to 60 different countries. Services like 8×8 don’t have the capability to reach this many locations.

Call Handling

All you’re able to do with Viber is transfer calls between devices within your network. You won’t find call forwarding, voicemail, or the auto attendant RingCentral and Nextiva provide.

Platforms

Viber covers the most prominent platforms with apps for Windows, Mac, iOS, and Android. You can transfer calls to any of these devices as long as you’ve installed Viber on them.

Integrations

You won’t find any integrations for the Viber app. Compared to 8×8 and Nextiva, which have several, Viber doesn’t run as efficiently in this regard.

Support

Hopefully you won’t run into issues while using Viber, as its support structure is quite limited. You won’t find a way to contact anyone and have to rely on support docs or a cumbersome help request form.

Zoiper logo

Zoiper: Best Softphone VoIP App

Price: One-time cost of $49.95 per license

3.8

Zoiper’s softphone technology enables VoIP calling from any Mac or Windows computer, including those running Linux. 

Why we chose it: Zoiper links with your favorite VoIP provider to bring all your contacts together in one easy-to-use location. It only takes one payment to unlock a license forever for business use, as the free version is quite limited. The UI is a bit on the outdated side, but the app includes an SDK kit for customization purposes.

  • Works across all computer devices
  • One-time payment to unlock the service
  • SDK kit for customization
  • Outdated user interface
  • Limited free version
  • Requires a separate VoIP service

Price

A one-time fee of $49.95 unlocks one of Zoiper’s business licenses, and you can use the service forever beyond that. Unlike 8×8 or Nextiva, you’ll have to interface Zoiper with your favorite VoIP provider.

Call Handling

Zoiper can forward or auto-transfer calls to the right team member when a client dials in. A voicemail system catches missed calls, and you can record discussions for training or compliance purposes.

Platforms

Zoiper adds Linux to its list of supported platforms, including Windows, Mac, and mobile devices. Apps like Nextiva and RingCentral overlook Linux for more popular options.

Integrations

The VoIP app actively seeks out your contact lists among your software, looking for information it can import into its database. Zoiper’s emphasis is on ease of use, and this definitely shows through here.

Support

There is an option to phone or email a customer support team for help, but hours are somewhat limited to daytime during the week. If you’re savvy enough, you can flip through help docs and solve issues on your own.

Choosing the Best VoIP App

The best VoIP apps can provide an economical way to get state-of-the-art phone services. However, using a VoIP can be a labor-intensive way to save money. There is a long list of potential options and, even setting aside technical concerns, there are a range of different features to choose from. 

Whether you’re interested in business or personal use, calling from a desktop or your mobile device, there is an option to match. There are some factors you may want to keep in mind regardless, however.

Reliability

Most VoIP apps include features to keep video and voice calls connected and smooth, even when internet connection speeds drop. To some extent, there’s also a limit to what even the best voice apps can do. However, if you’re relying on your business’s phone system to support a POS system or call center, every little bit may help.

Call Handling

There are a number of features people have come to expect from their phone services. Most voice apps can handle voicemail, call waiting, caller ID, and other standard features. However, if you’re interested in a VoIP app, there are probably additional features that you’re looking for. Common options include:

  • Making and receiving landline calls
  • Making and receiving unlimited calls
  • Call recording
  • Conference calls and group chat
  • Business SMS messages
  • Screen sharing on video calls

It’s also usually possible to make phone calls directly from your desktop or use your VoIP app as an alternative to making calls on your mobile device. Some apps let you switch between a standard and VoIP caller on Android devices and iOS devices. You can even make VoIP calls over a mobile network, without WiFi, though beware of running up hefty data charges.

Security

Security can be a priority, particularly when using VoIP apps to provide a phone system for your business. Most VoIP apps include hefty security as a fundamental part of their internet protocol, over and above what you’d get with a standard phone. 

VoIP calling may be a desirable option if security is a concern or you want to keep business communication private. You may want to avoid a softphone app, however, as full-service options may provide more security.

Support

Tracking down bugs can be an important aspect of using new technology like VoIP apps. However, you probably don’t want to spend time tracking down problems just to make voice calls. Support can be vital.

Cross-platform support can be necessary for a business since employees probably use a mix of iOS and Android devices. Video calling support may be more important if you’re trying to stay in touch with distant relatives. Some options may offer more help in certain areas.

Frequently Asked Questions (FAQs) for Best VoIP Apps

Still not sure which VoIP app is right for you? Maybe we can help.

Final Thoughts on the Best VoIP Apps

The number of businesses and private individuals moving to VoIP apps for phone calls is only growing. The advantages to be gained, from saving money to fancy features, are undeniable. However, getting phone service isn’t as simple as buying a phone and hooking it up anymore. It’s important to know what you’re getting, whether it’s for your business, your mobile phone, or your home.

8×8 Review: Should You Consider This VoIP Service Provider?

In this 8×8 review, you’ll learn how it appeals to modern businesses by providing smart and efficient ways to connect with clients and employees. It is a Unified Communications platform, meaning you benefit from chat, voice, and video solutions from anywhere using any device.

Our Verdict

8×8 is a unified communications service. It provides all-rounded communication solutions with features such as softphone, call recording, instant messaging, web conferencing, internet faxing, visual voicemail, and video calling. Moreover, the platform is easy to configure and comes with a mobile and virtual desktop app designed for ease of use.

The company’s cloud-based VoIP phone system provides flexibility with a range of tier-based plans to adapt to your business’s changing needs. Depending on your communication needs and the features you desire, you could choose from the eight plans with pricing ranging from $15 to $172 per month.

Screenshot of 8x8 website homepage
Source: 8×8
  • Mobile and desktop apps available
  • Plenty of security features and FCCR compliant
  • Allows easy collaborations and connections with remote teams
  • The customer service can be better
  • Complicated refund policy
  • The Express plan lacks fax capability

8×8 at a Glance

8×8 is a VoIP service provider with over three decades of experience in the industry. It offers one of the most comprehensive platforms that include call handling tools, web conferencing software, and team messaging tools.

Also, users enjoy enhanced customization options to set up phone systems that match their business needs. Whether you need essential phone services or managed hosting with dedicated servers and private cloud infrastructure, you can cost-effectively streamline your business communications.

Who Is 8×8 Best For?

8×8 is a solid VoIP provider to consider if you need a unified communications platform that makes it easier to make business calls, texts, video calls, conference calls, and online faxing. Because it offers eight unique plans, you can find a package that suits you irrespective of the size of your business. 

8×8 Pricing

8×8 offers a range of plans to suit different businesses. The lowest tier is ideal for startups and small businesses with up to 10 users, while the top-tier plan is ideal for large companies with a number of contact centers.

Express Plan

The Express plan offers a reliable package for small companies and solo entrepreneurs with minimal communication needs. While the plan goes for an affordable $15 per user per month, it lacks critical features like web conferencing, internet faxing, and call recording. Also, users can only make unlimited calls to the U.S. and Canada.

8×8 X Series

The X Series tier-based plans have the essential features to create a robust communication hub for the employees and consumers of fast-growing businesses. These plans offer more features and combine voice, team messaging and video conferencing to provide comprehensive communications solutions in one reliable engagement system.

The main X Series plans are X2 and X4. However, 8×8 also provides the X3, X6, X7, and X8 mix and match plans whose prices they do not publicize on their site. Users get added features and a little more functionality as they rise through the tiers.

Screenshot of 8x8 pricing plans
Source: 8×8

8×8 Enterprise Plan (X8 cloud PBX Model)

The X8 is a cloud-based PBX (private branch exchange) and unified communications plan accessible through VoIP apps or hardware. It is the top-most package that offers a multichannel contact center associate plan.

Users enjoy a complete suite of integrations, analytics, and cutting-edge call center software with predictive dialing, co-browse, and quality management features. Your business is assured of moving with speed to match higher customer expectations. For $172/month, you can expect the following:

  • Call quality guarantee
  • Single cloud system of engagement
  • Guaranteed security and compliance
  • Unique insights from a central system of intelligence
Screenshot of 8x8 Enterprise Grade Cloud PBX Model features
Source: 8×8
8x8 logo

Plans

Express

X Series X2

X Series X4

Cost/User/Month

$15

$32

$57

Price Under annual Commitment

$15

$24

$44

Unlimited Calling Zones

US and Canada

14 Countries

48 Countries

Mobile and Desktop App

Toll-Free Minutes

100

1000

2500

UC Media Storage for Meetings

1GB

5GB

10GB

Call Recording

Music on Hold

Auto Attendant

Salesforce Analytics

Single-Sign on

Instant Messaging

Business Messaging

Unlimited Internet Faxing

Web Conferencing

Conference Bridge

Outbound Contact Center

Features

The 8×8 platform comes with all the bells and whistles of a premium virtual phone system. It boasts a comprehensive set of features designed to streamline communications, irrespective of the size of your business. The platform is easy to set up, and the intuitive interface makes it easy for users to take advantage of all available features.

Here are some of the top features users enjoy:

All-in-One Communication

8×8 VoIP services are more than just regular phone services. Apart from voice, video, and texting capabilities, the platform also provides in-built web conferencing features. Just share your link with up to 100 people you want to join the meeting and use the platform for general engagement, including sharing of presentations.

There are numerous other features designed to make communications as smooth as possible. These include instant messaging tools, team messaging, unlimited online faxing, social media messaging, advanced call routing, and live chat.

Graphic representation of 8x8 all-in-one communications
Source: 8×8

Phone System Management

8×8 offers a comprehensive platform where you will find a wide array of phone system management tools. Fortunately, it has straightforward work and admin dashboards that make navigation easier, irrespective of how you wish to customize the service. 

Using the admin portal, you can choose the VoIP features you need, including extensions, business hours, auto-attendant, and more.

Phone Numbers

Once you subscribe to any 8×8 package, you get instant access to the platform’s inventory of toll-free, vanity, and local numbers. You can also choose an international virtual number to reach out to your client base abroad. If your company has an existing number, it is perfectly okay to stick to it.

8×8 supports international calls to over 170 countries. However, even the top-tier plans only allow free access to 48 countries. 

Mobile & Desktop Apps

8×8 users can make calls, texts, video conferencing, and voicemails from anywhere using any gadget! The desktop and mobile apps make investing in any special equipment unnecessary, and you never have to worry about missed opportunities when you’re on the go.

One downside is that the mobile app is not as detailed as the desktop application. However, it still allows most basic functions, including call forwarding and business hours.

Call Handling

8×8 offers call handling tools that allow extensive configuration. For instance, you can use the hot desking feature to enable multiple users to log into one phone and keep your business operations running round the clock through rotating shift schedules. You can also take advantage of phone paging, which allows you to send an audio announcement to multiple users.

Integrations to Third-Party Software

8×8 allows easy integrations with up to 50 third-party software. You could even explore over 4,000 third-party integrations by connecting to Zapier. If there is a program you can use to streamline your business calls, texts, or videos, there’s a good chance you can connect to it on the 8×8 platform.

Screenshot of 8x8 available integrations
Source: 8×8

Security Features

Most businesses handle some level of private information from their customers. Any security breaches can lead to lost business or even lawsuits. 8×8 has multiple security measures to ensure the protection of confidential customer and business data.

First, the platform ensures full encryption of communications using Transport Layer Security and Secure Real-time Transport Protocol. There are also plenty of fraud detection tools to ensure data safety from calls and messages. 8×8 is also HIPAA, FISMA, CPNI, and GDPR compliant.

Screenshot of 8x8 website
Source: 8×8

Customer Support

8×8 has a knowledge base where you can find plenty of information. Furthermore, the company has chatbot software that can help you navigate through text files to find the information you need. There are also plenty of relevant tutorials on YouTube to make it easier for users to take full advantage of all plans and features.

If you wish to reach out to the support team, they are available 24/7 via phone and chat. 8×8 is also pretty active on social media platforms, including Twitter and Facebook. You can drop a direct message and expect a response within a reasonable timeline.

8×8 Alternatives

8×8 scores high for its wide range of advanced features, competitively priced tier-based plans, and ability to allow plenty of integrations. Even so, it may not be an ideal option for all businesses. Here are three top competitors and alternatives to the platform.

Ooma Office is a tech and communications service best known for its VoIP products. The platform also offers audio conferencing, video conferencing software, business texting, and MMS to help small businesses manage their communications with ease, professionalism, and efficiency. 

The platform’s standout features include multi-ring solutions, hold music, call blocking, virtual receptionist, and spam protection.

Who is Ooma Best For?

Ooma is best for small businesses looking for sophisticated communication solutions through a platform designed for ease of use. Ooma is by no means the cheapest VoIP provider, although users commend the platform for having one of the easiest setups and customization capabilities. This is an aspect that organizations without an I.T. specialist highly appreciate.

Ooma Pricing

Ooma offers 4 tier-based plans. The base plan provides essential communications features like voice, text, fax, and virtual receptionist, while the top-tier Enterprise plan includes analytics and smooth integrations with third-party software. The Ooma plans include:

  • Ooma Office base plan—$19.95/ user /month
  • Ooma Office Pro—$24.95/ user /month
  • Ooma Enterprise—$27.99/ user /month
  • Ooma Enterprise Call Center—$49.99/ user /month

How Ooma Compares to 8×8?

Ooma is a viable alternative to using 8×8. Its base plan contains 35 attractive features curated to streamline business communications. However, 8×8 is a step ahead because users don’t need to have any unique hardware to connect to the platform.

Unless you use Ooma’s mobile app on your smartphone, you have to invest in Ooma hardware. This makes switching from another VoIP provider an expensive affair. Unless you are a new business looking for an innovative and modern means to connect to your customers, it is best to stick to 8×8. Read our in-depth review on Ooma Office to learn more about its services.

  • Mobile and desktop apps available
  • Integrates with third-party software, including Salesforce and G suite
  • Call encryption for enhanced data protection
  • Obtaining a toll-free number attracts an extra fee
  • Businesses have to incur the expense of purchasing Ooma business phone systems
  • Integrations can be limited

Visit

Like most platforms in the VoIP and UCaaS space, GoToConnect promises software that works better to provide reliable communication solutions. This company lives up to its promise by providing an all-in-one platform designed for ease of use. It has a robust portfolio of tools to allow calls, video meetings, chat, and contact centers and guarantees 99.99% uptime!

Who is GoToConnect Best For?

GoToConnect is a dependable platform to consider if you need UCaaS solutions and access to all communication and collaboration tools on one platform. The service is ideal for small businesses that want to upgrade from landlines and reap the benefits of a cloud-based VoIP without overstretching their budget.

GoToConnect Pricing

GoToConnect has a three-tier-based plan. Like the competition, the platform offers a generous discount to users who commit to the service for at least one year. The available plans include:

  • Basic—$24 or $22 /user /month
  • Standard—$29 or $26 /user /month
  • Premium—$39 or $36 /user /month

How Does GoToConnect Compare to 8×8?

GoToConnet is an ideal low-budget option for small businesses that want to enjoy a VoIP service’s added functionalities and integrations. Unlike 8×8, the platform does not provide the caliber of robust features that larger enterprises require. Unless you are a startup or small business, it is better to settle for 8×8.

  • Unlimited extensions on all plans
  • Competitively priced plans
  • 14-day free trial
  • Webcams limited to 25 with the video conferencing tool
  • No international phone numbers
  • Basic plan can only serve one physical location

RingCentral, like 8×8, is a Unified Communications as a Service that provides VoIP, text, instant chat, video, and audio conferencing. RingCentral’s pricing plans package an attractive set of features like call forwarding, multiple extensions, and call recording to provide practical solutions when conversing with employees or customers.

Who is RingCentral Best For?

If the reputation of other VoIP providers is a make-or-break factor, RingCentral is one of the best platforms to consider. It has a brag-worthy reputation in the Unified Communications arena with features like real-time analytics, which is a nice bonus to the already stable and reliable platform.

RingCentral Pricing

RingCentral provides four tier-based plans where users enjoy a 33% discount for annual subscriptions. The plans include:

  • Essentials—$29.99 or $19.99 /user/ month
  • Standard—$37.99 or $27.99 /user/ month
  • Premium—$44.99 or $34.99 /user/ month
  • Ultimate—$59.99 or $49.99 /user/ month

How Does RingCentral Compare To 8×8?

RingCentral and 8×8 are known for providing effective cloud communications and collaboration solutions for global businesses. Generally, it’s hard to go wrong with either choice because they offer relatively similar features at comparable prices.

However, while RingCentral is a solid choice for both small and large businesses, 8×8 is best for small businesses looking for added functionalities to enhance their credibility and expand their client base. Read our ultimate RingCentral review to learn more.

  • High definition video conferencing
  • Plenty of integration capabilities with apps like Salesforce and Zendesk
  • Free trial available
  • The fax feature isn’t the easiest to navigate
  • No 24/7 customer support with the Essentials plan
  • Basic plan lacks video conferencing and most app integrations

Frequently Asked Questions (FAQs) for 8×8 Review

Here are answers to some questions frequently asked by prospective users.

Final Thoughts on 8×8 Review

8×8 is a Unified Communications as a Service provider that can integrate seamlessly with your existing business applications. It incorporates voice, text messaging, video conferencing, video meetings, and chats, making it more than a basic phone service provider.

The company provides robust features and service customization abilities. This ensures small, medium, and large-sized enterprises enjoy maximum communication efficiency across multiple channels while still sticking to their budgets. 

Customer behavior is crucial for businesses like 8×8 to attract and retain customers and improve their service offerings based on customer needs and feedback. The best part is that you can take advantage of the 30-day trial period to sample the service. So, is it the right choice for you? We hope our comprehensive 8×8 review helps you decide from an educated standpoint.