Plan Your Work, Then Work Your Plan

Team drafting a blueprint

Every business should do at least SOME business planning before starting or expanding operations. Whether that’s the two page version with targets, the five page variant with some analysis (more on that next week), or the 37 page detailed masterpiece, every business needs to do some of this.

There are two basic steps to business planning.

First, Plan Your Work

Business planning is simply a technique for figuring out where you want to go and how you’re going to get there. Mostly a business plan is done to plan your work, including strategies to overcome those inevitable bumps in the road. Business planning doesn’t have to be complicated; it just needs to answer those questions that need to be answered before you start the business, with educated guesses on all the rest.

Then, Work Your Plan

But here’s the thing. Creating a plan is not enough. You need to implement it. I know that sounds painfully obvious, but the truth of the matter is that many business plans are put away after they’re written and never looked at again. And that’s not because they’re not relevant any more, but because many people do not follow the second essential step of business planning: Work Your Plan. As you review results and decide on your monthly or weekly priorities, refer back to your plan. You did some good thinking back then, and even if it’s no longer completely true, much of it still is. Take the time to figure out what is needed to carry out the strategies and achieve the results presented in that plan. Sure, make adjustments, but don’t start from scratch. You have a plan: work it.

At some point, you’ll need to revise the plan, but in the meantime, stick with it as much as possible. Until you change it, working your plan is the best way to get to where you want to go.

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For more resources, see our Library topic Business Planning.

The Strategic Advantage of the Upstart Competitor

A competitor making move in chess

From the days of ancient warfare, large armies have struggled with an inherent disadvantage: Sheer size presents an easy target for a quick and nimble attack force. The red-coated, regimented British struggled to fend off undisciplined American revolutionaries. The Vietnam era Americans could not defend themselves adequately from the pesky, unpredictable Viet Cong.

In the modern strategic arena, an upstart company can gain advantage over larger and well established rivals by identifying an attractive and profitable niche of their rival’s customers. “Cherry picking” initiatives seek to snatch away the most profitable customers from a market leader, while leaving the other company with the more cumbersome and less profitable dregs among their customers.

Have you seen the Progressive Insurance commercials touting the way their service people will provide you not just with a quote from Progressive, but also with sometimes even more desirable quotes you might receive from their competitors?

Altruistic? Hardly. Because of their superior information technology, Progressive is able to sort the customers they do want from the ones they don’t. That is, if you as an automobile driver are likely to drain off more money in claims than you’ll restore by paying premiums, Progressive will gladly help you find a nice insurance provider down the street… one who’ll give you a lower fee than will Progressive. If you are recognized by the company as a safe driver – meaning Progressive is safe from the risk of having to pay you for a claim – then Progressive wants you and will compete aggressively to get you. For Progressive as the smaller attacker, that’s cherry picking the profitable customers while saddling the larger opponent with an ever more needy and draining customer base.

In recent years, Progressive has reinforced the notion of the insurance business as a free wheeling “marketplace,” as characterized by their “store lady” hosting a grocery market of insurance products, encouraging us all to “shop” for the best deal. Allstate’s notion of “good hands”? The comfort of a long and trusting relationship as touted by State Farm? Well, that’s defensive strategy as the insurance behemoths of old urge us to stay in place. By way of contrast, the Progressive lady wants us out shopping for new and exciting relationships so the company can pry loose the most desirable customers.

What to do? Let’s look to the ancients for advice… The most influential treatise on military strategy between the age of the Romans and the Napoleonic era was written by the Roman citizen known as Vegetius in the fourth century A.D. His writing was cherished as the Bible of Strategy by Charlemagne, Richard the Lion Hearted, and England’s Henry II. Vegetius’ De Re Militari contains insight into strategic and operational planning that are relevant still.

By Vegetius’ time, the great empire of Rome was in its waning days, its once mighty military descending into atrophy and decay. The days of Julius and Augustus Caesar were a vague memory, having passed four hundred years earlier. Vegetius wrote about “the ancients,” the generals and leaders of Rome a centuries before his time, and sought to capture and share concepts of strategy that had put Rome civilization into its long-held position of dominance. Despite his aspiration to help restore Rome to its days of glory, Vegetius came along too late to make an impact, and he was little noticed by Romans of the time. In the centuries to come, though, his work became a staple for strategists and leaders throughout Europe.

Among the key advice we receive from Vegetius: Avoid unnecessary impedimenta. Impedimenta, the encumbrance of supply trains and support people and materiel, impedes the ability of an army or organization to move about the strategic space in a nimble, flexible manner. Clearly, for example, Southwest Airlines has sustained its success for decades in competition with the so-called “major” air carriers because its leaders have minimized impedimenta, while American, Delta, United and the others remain encumbered by large “hub” airports, a variety of planes and equipment requiring redundant teams of pilots and technicians, and large, entrenched, and increasingly inflexible workforces.

Vegetius said this:
“An army too numerous is subject to many dangers and inconveniences. Its bulk makes it slow and unwieldy in its motions; and as it is obliged to march in columns of great length, it is exposed to the risk of being continually harassed and insulted by inconsiderable parties of the enemy. The encumbrance of the baggage is an occasion of its being surprised in its passage through difficult places or over rivers. The difficulty of providing forage for such numbers of horses and other beasts is very great.”

Advice for the strategist: heed the direction of Vegetius. Smaller, ambitious businesses should and will identify desirable niche markets and pursue them aggressively and precisely. You cannot take on the established competitor full force to full force. But you can win a niche and establish a beachhead from which to pursue future expansion.

If you are the entrenched but wary player, then as strategist you must slow the erosion of advantages, and continually seek new high ground representing future competitive advantage. Good strategic thinking for established businesses means scanning the competitive environment for unwanted challenges, and staying nimble enough to do battle in the niches that count. Moreover, the strategist must erect “barriers to entry” to protect present advantages.

Case Against Business Planning

Group of smileys drawn on a white paper

One of the hallmarks of good business planning is being open to disconfirming information. Now let’s apply that principle to the decision on whether to do business planning itself. We think it’s a good idea, but maybe we’re wrong. Maybe it’s OK to do what most business owners do all the time: just wing it, and then make adjustments as you go.

So what are the arguments against business plans?

First, let’s be honest, they’re works of fiction, predicting a future that refuses to cooperate. Admit that you have very little idea what your business will look like in a few years. Move on to the next thing on your to-do list.

Secondly, a comprehensive plan won’t help you raise money. Investors won’t read it. A few pages, sure, if you’re lucky. If you have any chance of getting startup funding – and very, very few businesses do – then it’s the strength of your idea, relationships, and track record that will wow them. Not 37 pages of dense text and hockey stick projections.

Finally, stuff happens, and success will depend on how you respond, not what you’ve written down. Business plans don’t succeed; people do.

So should you go through a business planning process? I think the answer is still yes. It forces your management team to get clarity and agreement on purpose, approach, priorities, and information gaps. That’s useful even if most of its assumptions prove to be incorrect. Even if it doesn’t help you raise any money. In contrast, the wing it model is a bit like heading on a trip without a destination, let alone directions. A good business plan provides you with a decent map with a big X on it. That will help focus your efforts on what you need to do to get there. And how you will adapt when you hit those inevitable obstacles. Do “just enough” planning to serve your purpose, but don’t skip it entirely.

Find your X on the map and head there.

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For more resources, see our Library topic Business Planning.

Make a Business Plan and Reduce Chances of Incurring Debt

Business debt concept

Guest post from Ryan of Debt Consolidation Care Community

It is imperative to make an effective business plan when you start a business. A good business plan helps to reduce your chances of incurring business debt. Lots of people don’t give much thought about creating a good business plan and make costly mistakes. They incur business debt and are compelled to opt for various debt reduction programs.

Tips for creating a business plan

Here are some tips that can help you in making an effective business plan:

  • Know about your business: Before starting a business, roll up your sleeves and gather knowledge about the various aspects of your business. Know about the products, study about market segments, and understand the nature of competition in the industry. This will help you in creating a good business plan. Chalk out your business priorities and goals and accordingly make a business plan.
  • Research the market thoroughly: As a business owner, you should make extensive research on the market and make sure that the business plan includes reference to the market size, its expected growth path and how your business can get access to the market.
  • Make a budget: It is just not possible to make an effective business plan without a budget and financial forecast. Making a budget is extremely important so that your business expenditures don’t exceed your income. If your expenditure is more than what your business earns, then you are likely to incur business debt and will have to opt for debt reduction programs.
  • Don’t ignore your customers: This might sound obvious, but too many entrepreneurs presume they know precisely what their customers need without bothering to ask. You should take time to know about your customers, and create your business plan around their needs and requirements.
  • Understand the competition: If you think that your company will be the only game in town, then you are greatly mistaken. Also, if you are taking your competitors lightly, then you’re asking for trouble. Therefore, list your competitors – their strengths and weakness in the business plan.

An effective business plan can help you to turn your vision into a coherent business. There’s no warranty it will make your business succeed. But at least a good plan can reduce the chances of incurring business debt. Thereby you don’t have to opt for debt reduction program.

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For more resources, see our Library topic Business Planning.

Ryan is a contributory writer associated with the Debt Consolidation Care Community and has written several articles for various financial websites. He holds his expertise in the Debt industry and has made significant contribution through his various articles.

Planning for Disaster: from Oil Spills to Credit Crises

Crisis typed on a plain paper

In preparing for battle I have always found that plans are useless, but planning is indispensable.

Dwight D. Eisenhower

One of the ironies of the recent oil spill debacle in the Gulf of Mexico is that it is the oil industry that is most often credited with devising and putting to use a strategicplanning tool meant to anticipate major changes in the environment – from disaster to depression – and to enable organizations with plans for immediate strategic response. The tool is called scenario planning.

Cleanup during BP oil spill in the Gulf of Mexico
Cleanup during BP oil spill in the Gulf of Mexico

Scenarios are “alternative futures” that cannot be predicted due to uncertainty. The term is borrowed from the world of drama, since each alternative future is described in the terms of a “story” or scenario. Scenario planners identify clusters of events that could happen, and imagine how things would be impacted should these events actually occur. The story is then shared as the beginning of a long range planning exercise.

In order to respond to undesired happenings such as the collapse of credit markets or the recent oil spill, strategic leaders must devise and develop flexible, adaptive, nimble organizations ready to change and respond as circumstances dictate. Noted economist and strategic thinker James Bryan Quinn said that “The essence of strategy – whether military, diplomatic, business, sports [or] political – is to build a posture that is so strong (and potentially flexible) in selective ways that the organization can achieve its goals despite the unforeseeable ways external forces may actually interact when the time comes.”

Scenario planning as we know it today got its start in the 1970s. Though oil prices had remained stable since World War II, leaders at Royal Dutch Shell worried that disruptive change could happen with severe adverse effects on their business. Among the disruptive events they feared was a sudden increase in the price of oil sparked by the rise of the Organization of Petroleum Exporting Countries (OPEC).

The price increases did happen in October of 1973. Many oil companies struggled with the effects of the new competitive dynamics. Shell thrived. They had prepared a plan – a scenario plan – for what they would do as these circumstances unfolded, and they implemented their plan while others were just gathering to deliberate on next actions.

Today Americans are deeply concerned with another sort of oil crisis — the disastrous and seemingly unstoppable gusher in the Gulf of Mexico. Many are outraged that BP had no apparent contingency plan for dealing with the crisis. Though the oil industry is known for thinking out plans for dealing with price changes or the introduction of alternative sources of energy meant to challenge dependence on oil and gas, it is now apparent that the hunt for oil at increasingly remote or deep places led to risk-taking without appropriate contingency plans.

Eventually, the unexpected is going to happen. That, we can expect.

Cleaning wildlife affected by the oil spill

Scenario planning has been the topic of numerous books over the past twenty years. Numerous companies have been touted for their use of the technique – Novo Nordisk, Electrolux, AT&T, BellSouth, Nissan, American Express, IBM, Cisco, Ford, and on and on. One survey indicated that as many as 50% of Fortune 500 companies have incorporated scenario planning into their broader strategic planning efforts. The extent to which these companies have heeded their scenario planning process is likely somewhat less than so many authors would have us believe, but examining possible scenarios as alternate futures is invaluable as one seeks to build strategic flexibility.

Before beginning scenario planning, remember that it is often the planning process per se, rather than the resulting articulated plans, that matter most. Dwight Eisenhower, as general in charge of the D-Day planning process, said “in preparing for battle I have always found that plans are useless, but planning is indispensable.” By involving a broad swath of people in the planning process, the intent of the plans will be etched in their hearts and minds, allowing people the flexibility to make wise and well-reasoned decisions once a crisis occurs.

The basic steps of scenario planning include:

  1. Identify the uncertainties that could affect your company. Uncertainties can come from the worlds of politics, technology, economics, government & regulation, societal, as well as the cataclysmic or climatic changes that can happen in the natural world.
  2. Identify possible futures that would present change from the status quo. Ask “What events, whose outcomes are uncertain, could have significant effects on the implementation of our strategic plans?” Drilling down (please excuse the phrase) you may ask “do we know what we’d do if the economy enters a recession or depression?” “Do we know what we would do if a natural disaster destroys our headquarters?” Are we prepared for changes in the market should a competitor introduce a new and highly desirable product?”
  3. Formulate plans for dealing with each scenario. Identify key departments and resources throughout your organization who must know ahead of time what would be expected of them.
  4. Craft overall strategic plans that will allow your company to stand prepared in case each of the scenarios comes to fruition.
  5. Monitor the environment and watch for carefully identified trigger points that will tell you when a given scenario has arrived. In the classic case of Royal Dutch Shell anticipating the manipulations of the market by OPEC, trigger points were based on the price per barrel of oil. Obviously, quantitative triggers are easiest to monitor and recognize, but not all scenarios come with neat and apparent warning signals. Rather, strategic leaders must have thought about each scenario before its arrival, and must learn to observe clues of its arrival.
  6. As scenarios become more plausible with time, increase investment and preparation for the scenarios that are becoming more likely. Embed scenario planning into organizational development and corporate education programs.
  7. Continue to assess what you do and don’t know about what will happen in the future, and shape strategic plans accordingly.

Mark Rhodes. Ph.D. consults on strategic planning and decision making. He has facilitated dozens of scenario planning exercises for clients in a variety of industries. See his website, Strategic Thinking.

Business Planning Doesn’t End with Your Plan: Part 2 of 2

hand holding a note that says "business plan" against a corporate background

Rolfe Larson is on vacation. This blog was written by guest writer Jan Cohen.

Regardless of how thorough your business plan is, the start-up period always brings surprises. This is the second of a two part series on lessons learned, based on experiences working with many business ventures.

3. The product or service won’t be what you’ve projected. In a new business with multiple products or a menu of services, it is important to listen to customers (those who buy and those who do not buy) and revise the mix, reshape the product(s) and the services if necessary. Remember that the first six months of a business are an important part of the business planning process. Be flexible in the product line, changing to meet market interest and to keep the customer. When listening carefully to customers, you may find that:

  • There is less interest in one or some of the products or services you envisioned, but real interest in an additional or different model of the product or service. Suggestions to consider may include changes or additions to features, hours, participants, format, or pricing/payment structure.
  • There is much more demand than you are ready to provide. Strategize whether there is a way to ramp up, or whether you need to limit the use or number of offerings. Growing too fast is as risky as growing too slowly.
  • The market takes longer to develop. Marketing strategy changes to prioritize targeted markets are critical, as well as decisions about whether you can wait for the market to develop or change focus to a different targeted customer.
  • Listen and learn. A new business, especially if it’s your first venture, may require a new and dynamic infrastructure of procedures and forms to assure quick and accurate processing of customers and collection of revenue. You may find that your planning didn’t fully account for this.

4. Let customers shape not only the product but also the message. The best way to get the right message that rings true to targeted customers is to ask them what’s important about this product or service.

5. Word of mouth can be more effective than all other marketing activities. People who know you, your organization, past customers of other services you’ve provided in the past, and those who are in your various networks can often do more to help you through their networks (in person and online) than all of the marketing materials you can create. Focus some efforts on these people.

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For more resources, see our Library topic Business Planning.

Jan Cohen has been a consultant and social enterprise practitioner working with nonprofit organizations for more than 25 years, focusing on earned income strategies and business venture development, start up, and management. FMI LinkedIn or email.

Business Planning Doesn’t End With Your Plan: Part 1 of 2

Bunch of stickers pinned to a brown surface

Rolfe Larson is on vacation. This blog was written by guest writer Jan Cohen.

When you start a new business, whether for profit venture or social enterprise within a nonprofit, you’ve spent a lot of time and effort on the business planning process. And now you are ready to “execute”. The start-up period always has surprises. This two part series shares five lessons learned from working with many business ventures.

1. Your market research, no matter how diligent and thorough, could be wrong. Without thorough knowledge of the actual business you may have interpreted facts or data incorrectly.

  • It is commonly interpreted that “Waiting Lists = Demand”. But in some businesses, there is a reason for these waiting lists that doesn’t translate into business for you. One example: the competition has a “known” provider or product that people want and substituting you is not of interest to them.
  • What looks like huge demand could be a temporary surge or interest due to some event or environmental or other factor, rather than a sustained level of demand for the product or service.

2. The economy changes and customer ability and interest and ability to purchase can change dramatically.

  • When the economy changes as it did two years ago, people may have less need or ability to utilize daycare and other activities for children or pets, restaurants/catering or other services and products. The continued high unemployment rate that is affecting people’s spending dollars now was not forecast two years ago.
  • If some of your target markets are public agencies, their budgets are also related to the economy. For example, school districts in California had ample budgets to purchase many products services two years ago that they are not purchasing now.

Next blog: Marketing Lessons Learned

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For more resources, see our Library topic Business Planning.

Jan Cohen has been a consultant and social enterprise practitioner working with nonprofit organizations for more than 25 years, focusing on earned income strategies and business venture development, start up, and management. More information at LinkedIn or email.

Strategic Thinking and the Law of Nemesis

4 chess piece on a chessboard

The Law of Nemesis is a useful concept for leaders, strategists and strategic planners. In a nutshell, the law states that if things are going well in your enterprises, you must be aware that Nemesis is lurking, since no successful effort goes unnoticed by competitors. Mark Rhodes of Strategy by Design explains the concept in this short clip of his teaching.

The Law of Nemesis

Does it ever seem to you that just as prospects for your business begin to look brightest, someone will rise out of nowhere to pick off a valued client, or to introduce a product line that matches or trumps your own? This dynamic is sometimes referred to as the Law of Nemesis: “Find a good thing and count on this: a nemesis will want to snatch it from you. Nothing good is yours forever because others will always want a piece of it.”

Nemesis was the Greek goddess who meted out divine retribution for wrongdoing… especially hubris. If Nemesis believed that some mere mortal was having all the luck – or getting too much credit for things – she would find a way to smite the individual by sending bad luck and ill fortune in the direction of the offending person. The Romans, too, believed that fate will eventually punish those who have gained unmerited advantage.

Nemesis, the Greek goddess who meted out divine retribution for wrongdoing
Nemesis, the Greek goddess who meted out divine retribution for wrongdoing

All of us, of course, have the notion from time to time that the luck always seems to fall the other way. But whether these were matters of divine retribution or not, strategists know that one thing is certain: Every positive situation in life and business bears the seeds of its own reversal.

Count on this: Competitive advantages will always erode. Find a good corner for a gas station, draw some interest, and someone will open up another station across the street. Work to craft a new offering of professional services, and copy cats come out of nowhere. Design a nice blog or website, and find an exact duplicate a week later. Without question, competitors learn how to imitate sources of competitive advantage.

To stave off the Nemesis, you must find sustainable advantages. The strategist must slow the erosion of advantages, and continually seek new high ground representing future competitive advantage. Moreover, the strategist must erect “barriers to entry” to protect present advantages.

Strategic planning must include plans for defending ground, for minimizing the work of Nemesis. Companies can:

Continue to set up and defend barriers to entry in order to slow the entrance of new competitors and to stay a step ahead on the innovation curve. This can mean locking in intellectual capital and proprietary procedures. It can mean staying very close to existing customers and locking in relationships by establishing mutual trust and dependencies. It can mean making capital investments in improvements that competitors cannot match.

Another way to stave off Nemesis is through competitive intelligence gathering, so that you, as strategist, are aware of what the competition is up to and how competitors will likely react to your own initiatives. Because so much information about competitors is now available over the internet and through public domain sources, many companies are empowering their entire work force in seeking information helpful in adapting to changes across the competitive landscape.

A simple way of thinking about this is that strategic decision-making is about putting your army onto the battlefield, your company into competitive space, armed with strategic advantage – a head start of sorts. Strategic advantage is essential. Some say, as a matter of fact, “if you don’t have advantage, don’t compete.” Then, once you are in the game and have advantages in place, be aware the Nemesis is watching and that competitive advantages always erode. Add the Law of Nemesis to your arsenal of thought as a strategic thinker, and enjoy success over the long term.

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Mark Rhodes is a highly experienced organizational strategy and design consultant with Strategy By Design. You can reach him via email at markrho@mindspring.com.

Are You Doing Strategic Planning? Probably

Strategic planning leading to growth concept

How One Typical Facilitator (Mistakenly) Concluded the Client Wasn’t Doing Strategic Planning

I got a call last week from a facilitator, asking for advice about an aspect of strategic planning. He kept asserting that his client, a manufacturer of outdoor recreational equipment, wasn’t doing strategic planning. I asked how he came to that conclusion.

He responded that, first, there was no Plan document that the client could show him. Second, they couldn’t answer his questions about what the client would do if there were changes, e.g., politically or economically, that would influence the client’s organization. The client wasn’t able to come up with a strategy. So the facilitator concluded the client was simply not doing strategic planning.

But Wasn’t the Client Doing Strategic Planning? Really?

I began asking questions in order to understand more about the client so I could give good advice to the facilitator about his strategic planning project. From the questions, I learned that the client:

  • Realized the “baby boomer bubble” was getting older, so he’d need to update his product line accordingly, perhaps to accommodate the “young old” (people from 60-80 years of age).
  • Wanted to reduce his labor costs, perhaps by outsourcing more work, especially to other countries having cheaper labor costs.
  • Wanted to position his company to be more competitive in the marketplace where there was increasing competition. The client especially wanted to update his unique value proposition.

I asked the facilitator how the client came to realize those priorities. The facilitator mentioned that, although the client doesn’t do planning, he does seem to stay on top of a lot of the current trends in his industry and society, and does have some ideas.

So then I asked the facilitator if the client really was doing a form of strategic planning — it just wasn’t the best form of comprehensive, explicit, research-based and systematic planning that usually is best for an organization.

Yes, the Client Was Doing Strategic Planning — Just Not the Best Planning

At this point in our conversation, the facilitator realized that he had been to quick to conclude that the client simply was not doing planning. He added that he should even affirm to the client that he had been doing planning, and that the facilitator could help the client to do it even better.

Moral of the Story: Don’t Be So Quick to Proclaim Your Clients Aren’t Planning

It seems increasingly with writers and consultants that, if an organization is not doing their particular preferred form of planning, they conclude the organization is not doing planning. (This is true especially as we’ve put for more emphasis on the need to be “strategic” — a term which has different definitions for different people. )

That conclusion can be damaging to the planners and to the working relationship with the client. Instead, recognize and affirm any planning that the client is doing.

What do you think?

(There’s a massive amount of free resources in the Strategic Planning topic in the Free Management Library.)

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Carter McNamara, MBA, PhD – Authenticity Consulting, LLC – 800-971-2250
Read my weekly blogs: Boards, Consulting and OD, Nonprofits and Strategic Planning.

A Key Strategic Choice: When to Outsource Work

Project manager outsourcing work to employees

Nike makes shoes, right? Well, not exactly. Nike is a wonderful company with superb marketing capability. But Nike outsources the actual manufacturing process to someone else. So in that sense, Nike does not make shoes. Nike’s competitive work is the design and marketing of athletic shoes. Obviously, the company has succeeded for years at doing just that. Knowing when to outsource work and when to keep it in-house is a key to successful strategy.

The underlying principle of business strategy is that you cannot excel at everything since resources are always finite and limited. Instead, you must make strategic choices. Key among these choices is a critical decision: which elements of work must be done by the company itself, and which elements should be outsourced? To make a sound decision of this sort, begin by identifying the work of the organization that is “mission critical.” Mission critical work cannot be trusted in the hands of another organization.

As a start toward culling the mission critical work from work that can be outsourced to others, it is helpful to perform and assessment of all the work processes performed by your company and sort each into one of three categories. Once work is categorized, the organization can be aligned to properly support the requirements of each type of work. These three categories are:

Competitive or Strategic Work. This is mission critical work. It is the core competence of the organization. Strategic work is that which creates sustainable competitive advantage and distinctiveness. For example, Nike differentiates itself through its strategic marketing work (sending non-core work such as manufacturing overseas), while Apple excels at product design. Competitive Work is always performed and managed in-house.

Competitive Enabling Work. This work “leverages” the competitive work, or enables the competitive work. Companies that stake their reputation on the excellence of their personnel will often consider employee development and education to be Competitive Enabling work. As another example, while Wal-Mart’s strategic differential and competitive work is considered operational excellence — managing information and keeping stock ever present on its shelves – the company’s competitive enabling work is both the development and maintenance of their state of the art information technology (IT).
If Competitive Enabling work is done better, the Competitive Work becomes more distinct in the eyes of stakeholders.

Business Essential Work. This work must be done to stay in business, but is work that customers don’t really value. Even if done at a world-class level, business essential work does not create sustainable competitive advantage. Nonetheless, if done below industry standards, the outputs of business essential work can cause disadvantage and/or poor performance. Business Essential work includes “compliance” work which is performed to comply with governmental regulations or to mitigate legal risk to the organization. Designers of high performance organizations should heed this important guiding principle: Business Essential work, if left unabated, will consume the organization’s competitive work. That is, people can get so consumed by the busy work of the company that they put off and lose focus on the organization’s truly strategic endeavors.

It’s critical for leaders to understand that by categorizing work as Business Essential, it doesn’t mean that this work is not important to the organization. On the contrary, it is essential to the organization to stay in business. In fact, if Business Essential work is done below the industry standard, it can lead to disadvantage. At the same time, if leaders invest a lot to get this work above a level at parity with competitors, it will never lead to distinctiveness in the eyes of the customers.

Outsourcing selected business processes has become an important strategic option for companies wanting to maintain a focus on their strategically important or competitive work. Resourcing decisions should be dictated by the type of work and the nature of the individual skills and knowledge required to perform the work.

Work that is not categorized as competitive work is subject to consideration for outsourcing of one sort or another. To determine the best possible distribution of work, we use the following model

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Mark Rhodes is a highly experienced organizational strategy and design consultant with Strategy By Design. You can reach him via email at markrho@mindspring.com..